1. NAVY
BUPERS 3
FY-12 ENLISTED RETENTION BOARD
HOW TO:
VERIFY ELIGIBILITY
REVIEW YOUR RECORD
SUBMIT LETTER TO THE BOARD
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2. NAVY
BUPERS 3
VERIFYING ELIGIBILITY
Personnel that meet all of the following criteria as of 1 October
2011 will be reviewed by the FY-12 Quota-based Enlisted Retention
Board for active component enlisted personnel:
Paygrades E4 through E8 with at least 7 years of active service
computed from their Active Duty Service Date (ADSD) but less than
15 years of active service. End of Active Obligated Service as
extended (“Soft" EAOS, or SEAOS) of 1 October 2012 or later (EAOS
plus any non-operative extension). Be in one of the following 31
overmanned ratings:
ABF, AD, AE, AG, AM, AS, AT, AWF, AWR, AWV, AZ, BU, CE, CM, EO,
EA, EM(SURF), ET(SURF), FC(NON-AEGIS), GSE, MM(SURF), PR, PS, RP,
MN, MR, OS, SH, STG, SW, UT
* For eligibility exceptions to the above refer to NAVADMIN 129/11 paragraph 4.
The names of Sailors who have been identified by Navy Personnel
Command as eligible for this board will be posted by Naval
Education And Training Professional Development And Technology
Center (NETPDTC) (N321) by 16 May 2011 on the Navy Enlisted
Advancement System (NEAS) website, https://neasos.cnet.navy.mil,
and will also be posted on BOL for command level access.
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3. NAVY
BUPERS 3
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5. NAVY
BUPERS 3
RECORD REVIEW
What records will the ERB review?
Answer: Per NAVADMIN 129/11 the Enlisted Retention Board (ERB)
will review the Official Military Personnel File (OMPF) of all
candidates, as well as all correspondence submitted by the
candidate per outlined policies of this NAVADMIN. It is the
candidates responsibility for ensuring their OMPF is correct and
up to date with the latest evaluations, qualifications, awards,
and other appropriate information.
What is the OMPF?
Answer: OMPF is your Official Military Personnel Record (OMPF).
Sailors have direct access to their OMPF via Bupers Online “OMPF-
My Record”, this is preferred method to eliminate the time-lags
caused by waiting to receive a requested CD ROM.
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6. NAVY
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RECORD REVIEW (cont)
Ref: BUPERSINST 1430.16F Chapter 12
The panel members review the candidate’s OMPF and
Letter to the Board. Depending on keenness of
competition, panel members may review entire
career performance to establish trends and break
ties.
The board precepts once available will provide
factors for Retention.
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7. NAVY
BUPERS 3
RECORD REVIEW (cont)
Item you should review:
-Evaluations – make sure there are not any missing.
-Page 4 (880/881) and Page 13 – Verify that they are up-to-date.
-Awards – Ensure Personal Awards from OMPF match what is in the “U.S.
Navy Awards” website (AKA NDAWS).
-Advancements – Ensure your Time In Rate (TIR) and effective date of
advancement are correct.
-Warfare Qualifications – Ensure all earned warfare qualifications are properly
documented.
- Review the Adverse Information (field code 38)- sometimes Sailors have an
erroneous field code 38 reflecting in their OMPF because of filing errors
**Any missing or incorrect data must be sent via “Letter To Board” by
the candidate, any communication other than from the candidate will not
be accepted or considered.
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8. NAVY
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RECORD REVIEW (cont)
How to access your personnel record?
•Go to: www.npc.navy.mil
•Next go to “NPC Quick Links” and select BUPERS Online (BOL)
•Then enter your Login ID and Password or use the “CAC Login”
•Under “BOL Application Menu”, scroll down and select Official Military
Personnel File (OMPF) - My Record
•After you select OMPF, you will see a disclaimer page that reads at the top
“Protection of Official Record Information”. To access OMPF, you must
select the option on the left that reads “Yes, I have read and consent to
the terms of the provisions above.”
•The next page will have three (3) tabs on top (Welcome, OMPF
Documents, and e-Submission Documents). To view your personal OMPF,
click the 2nd option (OMPF Documents).
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DRAFT:
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BUPERS 3
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BUPERS 3
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11. NAVY
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BUPERS 3
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13. NAVY
BUPERS 3
RECORD REVIEW (cont)
How to review your personnel record?
•You will see a menu at the top with “filters” where you can type in a
field based on your search criteria and then on the filter button
Choosing
“Contains” is an
easy way to filter
your search
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14. NAVY
BUPERS 3
Sample Letter to the Board
Sample Letter to the Board (E4-E5 Sailors)
Letters to the board for Phase I E4-E5 eligible candidates must be received at NPC by
1 AUGUST 2011
Date
From: IT2(SW) P. S. Selectme, USN, 333-33-3333
To: President, FY-12 Enlisted Retention Board Phase I #455
Subj: INFORMATION FOR CONSIDERATION BY THE ENLISTED RETENTION BOARD
Ref: (a) NAVADMIN 129/11
Encl: (1) Package of items for review (do not list individual
enclosures, all items submitted via ENCL 1)
1. Per reference (a), enclosure (1) is forwarded for consideration.
P. S. SELECTME
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15. NAVY
BUPERS 3
Sample Letter to the Board
Sample Letter to the Board (E6-E8 Sailors)
Letters to the board for Phase I E6-E8 eligible candidates must be received at NPC by
6 SEPTEMBER 2011
Date
From: ITCS(SW/AW) P. S. Selectme, USN, 333-33-3333
To: President, FY-12 Enlisted Retention Board Phase II #456
Subj: INFORMATION FOR CONSIDERATION BY THE ENLISTED RETENTION BOARD
Ref: (a) NAVADMIN 129/11
Encl: (1) Package of items for review (do not list individual enclosures,
all items submitted via ENCL 1)
1. Per reference (a), enclosure (1) is forwarded for consideration.
P. S. SELECTME
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16. NAVY
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Correspondence To The Board
LETTER TO THE BOARD ADDRESSES
For Regular Mail
Enlisted Retention Board mailing addresses:
(1) E4-E5 letters to the board must be addressed to:
NAVY PERSONNEL COMMAND CUSTOMER SERVICE CENTER
PRESIDENT
FY-12 ENLISTED RETENTION BOARD PHASE I #455
5640 TICONDEROGA LOOP BLDG 768 RM E302 MILLINGTON, TN 38055
(2) E6-E8 letters to the board must be addressed to:
NAVY PERSONNEL COMMAND CUSTOMER SERVICE CENTER
PRESIDENT
FY-12 ENLISTED RETENTION BOARD PHASE II #456
5640 TICONDEROGA LOOP BLDG 768 RM E302 MILLINGTON, TN 38055
(3) Address for e-mailing packages: cscselectionboard(at)navy.mil
**Use of special handling mail (certified or registered) is NOT advised due
to significant delays in handling.
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17. NAVY
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Points Of Contact
Prior to board convening:
For questions regarding board eligibility or execution,
call (901)874-4166 or contact the NPC Customer Service
Center at 1-866-U-Ask-NPC (1-866-827-5672).
After board adjournment:
For questions after the board has adjourned and
notifications to Sailors have been made:
Contact Enlisted Retention Board Post-board Matters (PERS-
833) at (901)874-3477 or (901)874-2096 or E-mail: ENLISTED-
POSTBOARD(AT)NAVY.MIL
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