Microsoft Word Basics

1. MICROSOFT WORD
PREPARED BY MARIBETH Y. MANUEL

2. MICROSOFT WORD
•word processor developed by Microsoft. It was first
released in 1983 under the name Multi-Tool Word
for Xenix systems.
•a versatile word processing program that offers
flexibility in correcting and revising your work, as
well as a number of stylistic options to improve
your document’s presentation.
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3. FILE EXTENSIONS OF MS WORD
•Microsoft Word’s native file formats are denoted
either by a .doc or .docx file extension.
•Although the .doc extension has been used in
older edition of Microsoft Word.
•The newer .docx extension signifies the Office
Open XML international standard for Office
documents
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4. HOW TO LAUNCH THE PROGRAM
•To launch Microsoft Word
•go to Start button
•Select All Programs
•Look for Microsoft Office and choose Microsoft
Word
•A blank document will open (for older version)
and an option will be asked if for newer version.
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5. MS WORD COMPONENT
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15. MICROSOFT OFFICE BUTTON
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16. MS WORD SHORTCUT KEYS
DISPLAY AND USE WINDOWS
1. Switch to the next window.
2. Switch to the previous window.
3. Close the active window.
4. Restore the size of the active
window after you maximize it.
5. Move to a task pane from
another pane in the program
window (clockwise direction).
1. ALT+TAB
2. ALT+SHIFT+TAB
3. CTRL+W or CTRL+F4 ALT+F5
4. F6
5. SHIFT+F6
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17. MS WORD SHORTCUT KEYS
DISPLAY AND USE WINDOWS
1. Move to a task pane from another
pane in the program window
(counterclockwise direction). When
more than one window is open,
switch to the next window.
2. Switch to the previous window.
3. Maximize or restore a selected
window.
4. Copy a picture of the screen to the
Clipboard.
5. Copy a picture of the selected
window to the Clipboard.
1. CTRL+F6
2. CTRL+SHIFT+F6
3. CTRL+F10
4. PRINT SCREEN
5. ALT+PRINT SCREEN
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18. MS WORD SHORTCUT KEYS
CREATE, VIEW, AND SAVE DOCUMENTS
1. Create a new document of the
same type as the current or
most recent document.
2. Open a document.
3. Close a document.
4. Split the document window.
5. Remove the document window
split.
6. Save a document.
1. CTRL+N
2. CTRL+O
3. CTRL+W
4. ALT+CTRL+S
5. ALT+SHIFT+C
6. CTRL+S
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19. MS WORD SHORTCUT KEYS
USE OF DIALOG BOXES
1. Move from an open dialog box back
to the document, for dialog boxes
2. Move to the next option or option
group.
3. Move to the previous option or
option group.
4. Switch to the next tab in a dialog
box. Switch to the previous tab in a
dialog box.
5. Move between options in an open
drop-down list, or between options
in a group of options.
1. ALT+F6
2. TAB
3. SHIFT+TAB
4. CTRL+TAB
5. CTRL+SHIFT+TAB
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20. MS WORD SHORTCUT KEYS
USE OF DIALOG BOXES
1. Perform the action assigned to the
selected button; select or clear the
selected check box.
2. Select an option; select or clear a check
box.
3. Open a selected drop-down list.
4. Select an option from a drop-down list.
5. Close a selected drop-down list; cancel
a command and close a dialog box.
6. Run the selected command.
1. Arrow keys
2. SPACEBAR
3. ALT+ underlined letter
4. ALT+DOWN ARROW First letter of an
option
5. ESC
6. ENTER
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21. MS WORD SHORTCUT KEYS
COMMON TASKS
1. Create a nonbreaking space.
2. Create a nonbreaking
hyphen.
3. Make letters bold.
4. Make letters italic.
5. Make letters underline.
6. Decrease font size one
value.
1. CTRL+SHIFT+SPACEBAR
2. CTRL+HYPHEN
3. CTRL+B
4. CTRL+I
5. CTRL+U
6. CTRL+SHIFT+<
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22. MS WORD SHORTCUT KEYS
COMMON TASKS
1. Increase font size one value.
2. Decrease font size 1 point.
3. Increase font size 1 point.
4. Remove paragraph or
character formatting.
5. Copy the selected text or
object.
6. Cut the selected text or
object.
1. CTRL+SHIFT+>
2. CTRL+[
3. CTRL+]
4. CTRL+SPACEBAR
5. CTRL+C
6. CTRL+X
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23. MS WORD SHORTCUT KEYS
COMMON TASKS
1. Paste text or an object.
2. Paste special
3. Paste formatting only
4. Undo the last action.
5. Redo the last action.
6. Open the Word Count dialog
box.
1. CTRL+V
2. CTRL+ALT+V
3. CTRL+SHIFT+V
4. CTRL+Z
5. CTRL+Y
6. CTRL+SHIFT+G
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24. MS WORD SHORTCUT KEYS
FORMATTING
1. Center alignment
2. Justify alignment
3. Right alignment
4. Left alignment
5. Indent a paragraph from the
left.
1. CTRL+E
2. CTRL+J
3. CTRL+R
4. CTRL+L
5. CTRL+M
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25. MS WORD SHORTCUT KEYS
FORMATTING
1. Remove a paragraph indent
from the left.
2. Create a hanging indent.
3. Reduce a hanging indent.
4. Remove paragraph
formatting.
1. CTRL+SHIFT+M
2. CTRL+T
3. CTRL+SHIFT+T
4. CTRL+Q
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