IBM Connections provides an Activities service that allows users to organize, share, and track work related to projects. Activities provide a private web page where users can add entries, to-do items, files, and messages to collaborate with others on a project. Activities support assigning work, tracking deadlines, and notifying users as a project progresses. Once complete, activities can be marked as finished and the results published for future use.

1. Activities 2.0 { social productivity } All information copyright IBM, 2007

2. IBM Connections is an enterprise social software suite. Activities is one of the services provided inside Connections.

3. What's an Activity?

4. An activity is a tool you can use to organize , share , and guide all the work related to a personal or shared project. Get ad-hoc work out of your e-mail, out of your head, and into an activity.

5. Why start an Activity?

8. Start an Activity 1

9. Scenario Start an Activity from the Activities web site or from a Connections add-on in Notes 8, Sametime, Office or Firefox. Give the activity a name: Plan trip to Lotusphere Optionally, assign a due date for the activity: January 20, 2008 Voila – you have an activity!

10. Now what? 2

11. Each activity gives you a private web page you can use to start organizing your work. The first few things you might want to do are…

12. Add an Entry Use the activity as a scratch-pad - you can add rich text messages, bookmarks, and files to activity entries.

13. Add Some To-Do Items Track deliverables through simple to-do items and optionally add due-dates, rich text descriptions, files and bookmarks.

14. Save e-mail & chat transcripts Save mail-messages and chat transcripts into the activity so you can keep your work & your correspondence together.

15. Work Together 3

16. Most activities start out private, but they are design to support shared, collaborative work.

17. Share the Activity Invite other people to join in the activity. Add people as Owner, Author, or Reader. Or, make an activity public so anyone can join in.

18. Collaborate Add responses to entries and use e-mail or Sametime notifications to keep the team in sync

19. Distribute Work Assign to-do items to people within the activity, or leave them as "shared" so anyone can check them off

20. Get Organized 4

21. Use the activity as more than just a collaborative blog – arrange the activity to match the work being done!

22. Add Sections Create sections to organize entries in the activity. Sections can be minimized to easily focus on one section at a time.

23. Add in Structured Data Use properties to add structured data, like phone numbers, event dates, and contacts

24. Who did what when? 5

25. The Activity makes it easy to see recent updates and find work within the activity.

26. Search & Filter Easily find work in an activity by searching, or filtering by person or tags.

27. Check the NewsFeed See a news feed to see all the recent updates in the activity grouped by date.

28. Use the Notes 8 Sidebar View and update activities directly from Lotus Notes

29. Subscribe with a Feed Reader Use any feed reader to subscribe to updates without having to check the activities website.

30. What’s Due Next? 6

31. Track Deadlines Easily see all the to-do items that are assigned to you or are overdue.

32. Get Notified Get e-mail reminders when due-dates are approaching. Use iCal subscriptions to see your to-do items on your Notes Calendar.

33. Finish the Job 7

34. Activities are made to be completed. Each Activity can be marked complete once the work is finished.

35. Mark the Activity Complete Move the Activity out of your Activity Dashboard and publish any final files to a Quickr library. Make an Activity Template Re-use your work - make the completed activity into a shared activity template. Activity Dashboard See all the activities you've started and activities you've been added to from your personalized Activity Dashboard.

36. Activities 2.0 { social productivity } All information copyright IBM, 2007