Electronic documentation has become indispensable in all types of businesses. Conversion of paper documents to a digital format like PDF improves accessibility, makes it easy to retrieve information, saves space, and allows sharing across networks. This article discusses five utilities that can scan paper documents to PDF format

1. Top 5 Utilities for Converting Paper
Documents to PDF
Electronic documentation has become indispensable in all types of businesses.
Conversion of paper documents to a digital format like PDF improves accessibility,
makes it easy to retrieve information, saves space, and allows sharing across
networks. Digitization enhances efficiency and productivity and helps businesses to
stay competitive. There are many utilities and tools to convert paper-based
documents to PDF format. Each comes with its own specifications. Let’s take a look
at five such utilities.
Five Utilities for Converting Scanned Documents to PDF
Soda PDF 6: Soda PDF 6 is a popular PDF application that allows you to open and
create a PDF from Word, Excel, and PowerPoint, and other 300+ file formats. You
can also scan and perform optical character recognition on paper documents using
this utility and convert your PDF files to other formats such as Word, Excel, HTML, .txt
and images.
The main modules of this software are:
• Open any type of PDF file
• Create PDF from different file formats
• Convert from PDF to other formats such as Excel, Word, HTML, .txt and
images.
• Editing the PDF document:
•
o Cut copy or paste images
o Changing the font type, size and style
o Extract and Split PDFs into multiple documents
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2. o Moving or deleting pages in a PDF
o Reducing the size of PDF file
o Insert the following functionalities:
o Insert new pages into your document
o Add page numbers and links
o Insert images
o Clip, crop and change image resolution
o Review: This option allows one to:
o Add comments
o Compare and annotate your documents with sticky notes, stamps,
shapes and pencil tools
o Mark documents by highlighting, underlining and strikethrough
• Secure: Authentication of documents with passwords and permission levels.
The utility allows you to:
o Set and control permission levels
o Manage digital signatures
o Protect documents with 256-bit passwords
o To approve and sign in documents digitally
• Forms: With this module Soda PDF 6 can:
o Generate custom forms
o Add text, check boxes, buttons and other fields
o Manage field sequences and calculations
o Import and export data
o Combine e-mail, submission and print features
• OCR: The Optical Character Recognition module helps to turn PDF, image, or
a scanned document in to a fully editable file format. This module allows to:
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3. o Recognize text manually or automatically
o Recognize text within images
o Convert scanned documents into editable and searchable text
Softi Scan
Softi scan is a simple PDF scanning app that can create single and multi-page PDF’s ,
without compromising quality.
With this software you can
• Create multi page documents even with a flatbed scanner
• Scan both single and multi page documents with high quality
• Usage of G4 TIFF compression allows a typical page to be under 50kb
• Scan to PDF has superior image compression facility, which makes the page
quick and easy to e-mail
• Interface seamlessly with nearly all Twain compatible scanners
Advanced Scan to PDF Free
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4. Advanced Scan to PDF Free is free tool for converting paper documents to PDF
format. This utility allows you to create quality PDFs from scanner, camera, files, and
other sources. While setting up this application, make sure to perform custom
installation. Failure to do this may cause the software to install a toolbar, and change
your browser home page and your search provider
Features of Advanced Scan to PDF:
• Scan and organize your paper document in PDF format
• Combine multiple documents/images into a single PDF file
• Ability to create a searchable, editable PDF file
• Its built-in preview window allows real-time preview of output files
• Can load images from your hard drive and combine them with a scanned
document
• Provides a secure and reliable digital signature verification platform
• Has multi-core CPU technology ─ for advanced and high speed scanning and
converting process
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5. • Has advanced compression technology
• Free of spyware, viruses or any other kind of malware
• Provide password protection to PDF files
• Ability to edit scanned images or local images
Readiris Pro
Readiris Pro uses OCR technology to convert any paper document in to PDF format.
The latest version of this utility is Readiris Pro 14. It comes with the following
features:
• Documents scanning can be done using a built-in scanning wizard that
converts the file to required format, without altering the original layout.
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6. • Easy to create searchable and indexed PDF files
• Its cloud connector provides the facility to store, access and manage the
converted documents from cloud.
• Its high compression technology, can reduce the size of images and PDF,
allowing files to get compressed up to 50 times smaller than the original size
• Can quickly convert multi-page documents into one or many output files
• Ability to rotate and adjust pages
• Ability to delete blank pages
SolarSys DocScan Pro OCR
SolarSys DocScan Pro OCR is a utility for document scanning and altering them to
PDF format. The main features of this utility are as follows:
• Single and batch document scanning
• Storage and retrieval without the complexity of a database
• Automated indexing
• Scan directly for publishing on your Website
• Document templates simplify varied and repetitive scanning tasks
Document scanning and conversion can reducing storage space requirements and
record management costs, and streamline access and distribution of information
across the organization. With a professional document conversion company you can
enjoy economies of scale and benefiting from speedy conversion of voluminous data
conversion at affordable cost using the latest software.
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