Slides for a talk on "Allocating Work: Providing Tools for Academics"given by Hiten Vaghmaria, University of Westminster at the IWMW 2-14 event held at Northumbria University of 16-18 July 2014. See http://iwmw.org/iwmw2014/talks/allocating-work-providing-tools-for-academics/

1. ALLOCATING WORK
PROVIDING TOOLS FOR ACADEMICS
Hiten Vaghmaria
Head of Digital Development Services
18 July 2014

2. 01 INTRODUCTION

3. NGINX

5. 175 YEARS

6. ABOUT ME

7. DIGITAL DEVELOPMENT SERVICES
Internet &
Educational
Technology
Comms
Design
Content
DevAnalysts
Ed Tech
Multimedia

8. INTRODUCTION
01 About Me
02 The Work Allocation Process
03 What Westminster has done
04 About Work Modeller
05 What next?
06 Questions

9. 02 ALLOCATING WORK

10. ALLOCATING WORK
Staff
Teaching
Prep
Assess
Admin
Research

11. ALLOCATING WORK
Objectives
Allocate
Draft
Timetable
Final
Timetable
Reporting

12. ALLOCATING WORK
 Not Micro Managing – Macro View
 Managed Time
 Planning / Reporting Tool

13. WHY?

14. 03 WHAT WE DID

15. SPREADSHEETS

16. REALLY
FREAKIN’
COMPLICATED
SPREADSHEETS

17. BROKEN
SPREADSHEETS

18. “CAN
YOU FIX IT
PLEASE?”

19. “PUT IT
ON THE
WEB”

20. WHAT
ABOUT
YOU?

21. IMPLEMENTING WAM
 Governance
 Unions
 Pilot
 Rollout

22. 04 WORK MODELLER

23. ALLOCATING WORK
 Built over 8 months
 Analyst
 2x Developer
 1x Database
 1x Designer
 Agile Scrum / Pivotal Tracker

24. DESIGN PROCESS
 User-Centred
 Interviews and Ethnographic Studies
 Involved users in sprint reviews
 Iterated with pilot group

25. DASHBOARD

26. STAFF

27. STAFF VIEW

28. MODULE VIEW

29. EDITING

30. ARCHITECTURE

31. 05 NEXT STEPS

32. NEXT STEPS
 Funded for 2 years
 Save academics time
 Model different scenarios
 Automate Reporting (TrAC)
 Work with other institutions

33. QUESTIONS
Hiten Vaghmaria
Head of Digital Development Services
h.vaghmaria@westminster.ac.uk
Suvi Streatfield
Digital Content Manager
s.streatfield@westminster.ac.uk