Competency tips on time saving and better empowerment.

1. TIME MANAGEMENT
HINTS AND TIPS

2. Be paper friendly
• Do your thinking on the paper
• You will make quicker and better decisions if
you write the pros and cons of a line of action.
• It does not take time.
• It saves time.

3. Use a “slush” file.
• Have a specific place to put all the papers
which are not important enough to file
permanently
• But
• Which you feel comfortable about throwing
away just yet.

4. Keep a copy of the reply
• Consider answering routine letters and
memos on the original.
• Ask your PS to run them through the
photocopier for your records and
• Return the original to the sender.

5. Sit and Stand
• Long periods of sitting make you lethargic .
• So arrange two working levels.
• Do some of your work while standing.

6. Quiet time
• Arrive early in the office.
• And gain uninterrupted time for planning and
other tasks.

7. Reduce fatigue
• Get at least 10 minutes of programmed
exercise every day.
• Use every opportunity to walk , stand , climb
stairs , bend etc.
• This promotes health and
• Increases ‘ prime time’ by reducing fatigue.

8. Avoid clutter
• Keep every thing you are not working at away
from your working area preferably out of
sight.
• Make your desk and working area tidy before
leaving the office.

9. Keep a desk date file
• Use future file/suspense file/tickler file on
your table.
• It is an automatic way to bring papers to your
attention on a specific future date.

10. Never do errands on impulse
• Plan your route carefully.
• Handle as many errands as possible each time.

11. Use catalogues
• Make maximum use of catalogues while
shopping for personal or office use.

12. Let your fingers do the walking
• Before running errands
• Phone to compare prices and
• Determine availability.

13. Plan ahead of time
• What you are going to wear the next day ?
• Lay it out ahead of time.

14. Use window envelopes
• Let your assistant use window envelopes
where appropriate for the correspondence
• This will save time of a second typing of the
name and address.
• So she will save time and will become more
productive in other jobs.

15. Watch TV selectively
• Plan your TV viewing a week ahead.
• Never turn on a TV just to see “what is on”.

16. Hire specialist services
• You may do it yourself but not as quickly.
• So go for a specialist.

17. Rapid reading
• Learn to read routine material more rapidly.
• Don’t backtrack to reread phrases
compulsively.
• Go on!

18. Memo for future reference
• When you complete a difficult task which may
recur .
• Make a written record of mistakes and
• Lessons learnt from this experience.

19. Putting Out Fires
• Ask after every crisis
• Why did it occur?
• How it could be prevented?
• How can I handle it better next time?

20. Focus on objectives
• Ask time and again whether
• What I am doing or about to do is moving me
towards my objectives?

21. Learn and train yourself regularly
• Procure training material on electronic and
social media on ;
• Time management
• Self motivation
• Your professional field
• And read, listen and practice
• Continuously and
• Keep updating.

22. Keep recording
• Record your talk, office meeting deliberations
and speech.
• Replay later and understand for
• Further improvement and
• Effectiveness

23. THANKS
AND
HAPPY TIMES