Danielle Hamilton and Theresa Sharp, Solutions Architects at City & Guilds Kineo, discuss some of the lesser known and hidden features of Totara LMS.

1. 1
Features
Danielle Hamilton, Theresa Sharp
May 15th 2014

2. 2
AGENDA
What areas would you like to
discuss?

3. 33
Activities

4. 4
Activities : Quizzes
Cable & Wireless
• Full quiz structured to be easily to follow
• Multiple question formats available
• Marks per question displayed alongside
question
• Attempts permitted can be managed
• Results can be easily viewed by trainers
• https://cw.kineodev.com/course/view.php
?id=85

5. 5
Activities : Books and Lessons
Institute of Customer Services
• Structure a large amount of
information
• Split into chapters and sub-
chapters
• Navigate though the chapters
• Jump to different chapters
• https://ics.kineodev.com/mod/boo
k/view.php?id=1306

6. 6
Activities : Databases
British American Tobacco
• Site wide library
• Paginate and categorise
• Learners can browse the library
• Learners can search for particular
resources
• http://www.financelearningzone.c
om/mod/data/view.php?id=1188

7. 7
Activities : Assignments
Totara Demo Site
• Assignment can support other
learning activities
• Learners can easily submit their
work
• Trainers can easily view and
feedback on submissions
• https://learntech.kineo.com/cours
e/view.php?id=2

8. 88
Face-to-face

9. 9
Face-to-face : Resource Management
Totara Demo site
• Linking Trainers to active user
accounts
• Setting up rooms site wide
• Choosing rooms from pre-set up
rooms
• Conflict management
• https://learntech.kineo.com/course
/view.php?id=2

10. 10
Face-to-face : Notifications
Totara Demo site
• Activate and deactivate
notifications
• Add adhoc notifications
• Use existing templates
• Manage timings for notifications
• https://learntech.kineo.com/course
/view.php?id=2

11. 11
Face-to-face : Alternative Calendar
Environment Agency
• Default calendar view
• View list by course
• View list by date
• Search by rooms
• Also view waitlisted courses

12. 1212
Clever
configuration

13. 13
Clever Configuration : Feedback Reminders
• Set up multiple feedbacks and link to each activity
• Set up multiple feedbacks for immediate feedback and 30 day feedback
https://learntech.kineo.com/course/view.php?id=2

14. 14
Clever Configuration : Feedback Reminders
• Set up multiple feedback reminders: invitation to feedback, reminders
and escalation notifications
• Link different reminders to different activity completion and feedback
questionnaires
• Send out notifications each day/week etc.
https://learntech.kineo.com/course/reminders.php?courseid=2&id=2

15. 15
Clever Configuration : Web Pages
• Display content from documents in popups
• Build landing pages for organisation units/types of training
• Help pages and tool kits

16. 16
Clever Configuration : Audience Tricks
• Sequencing Courses and Programs using audiences
• Front page system roles to hide/show blocks on the front page

17. 1717
Case Studies

18. 18
Case Studies : Programs/Induction
Cable & Wireless : Finding your way

19. 19
Case Studies : Programs/Induction
Cable & Wireless : Course Design

20. 20
Case Studies : Programs/Induction
Cable & Wireless : Program Map
• Multiple course sets
• Week-by-week program
• Welcome splash screen forms
first course
• Assessments throughout
• Final completion set for
manager sign off

21. 21
Case Studies : Badges
BMI : My latest badges
• Set of 7 badges created
• Issued to learners on course
completion
• My latest badges block added to
My Learning page

22. 22
Case Studies : Goals
• Goals can be used to capture:
o Competencies
o Objectives
o Goals
o Behaviours
o Sales targets
• Bulk assigned to audiences,
organisations or positions
• Auto-update when users move
around the business
• Can be rated and reviewed by
employee and manager in or
outside an appraisal
• Can be personal

23. 2323
Hidden Features

24. 24
Hidden Features : Course Requests
NatCen
• Propose a course which is not in
Totara
• Enter supporting information
• Submit for approval
Totara demo site
• https://learntech.kineo.com/course
/index.php

25. 25
Hidden Features : Accordion Course Catalogue
Vanilla Totara
• Alternative way to view sub-
categories
• Expand one category at a time
• Can be switched on or off in your
theme

26. 26
Hidden Features : Summary Reports
• Standard Summary Report: Course completion by organisation
• Configure the report to produce many types of summary reports
• Highlights how many courses are in progress, complete, not started etc.
• ‘Course’ column below can be changed to be organisation, position or user

27. 2727
Custom Work

28. 28
Custom Work : Course Ratings
Smiths News
• Course rating block allows
users to provide star rating
directly from the page
• Can force course rating by
linking it to course completion
criteria
• Users can search for courses
by star rating

29. 29
Custom Work : User Data Capture
BMI/Environment Agency
• Custom data capture form for new users/existing users periodically update
• Can force users to fill in their own data based on admin selected fields

30. 30
Custom Work : Course Completion Report
BMI
• Custom activity
completion report
• Larger version of those
found within a course
• Choose course to see
activity results
• Can add RPL through
this report
• Managers can just see
their own team

31. 31
Custom Work : Browse Courses Pages
Gestamp
• Images attached to each course,
category and category
• Provides simple, clean and clear
browsing for learners
• Maintains brand throughout the
catalogue
• Editable by administrators through the
front end