This document discusses time management strategies. It recommends prioritizing tasks based on their urgency and importance, with urgent and important tasks in quadrant I. Tasks should be divided between important "green zone" activities and less important "red zone" activities, keeping some buffer time for unexpected red zone tasks. An effective strategy is to write out a to-do list each day to plan tasks in advance. Managing tasks, setting priorities, and using a pen and paper system can help gain an extra four hours in the day that can be used for meaningful activities.

1. 1
Time Management
BY KULDEEP BUBANE, VICE PRESIDENT – INFINITE COMPUTING SYSTEMS

2. 2
A Story
……
Magic Fairy

3. 3
Four more hours
a day, every
day.
Top 3 things that
you would like to
do extra?
WATCH MORE TV,
READ BOOKS,
PLAY GAMES,
SPEND MORE TIME WITH
SOMEONE SPECIAL,
JOIN A COURSE,
PRACTICE SINGING
JOIN A DANCE GROUP,
TAKE KIDS TO PARK,
BLAH…BLAH…BLAH….

4. “
4
Are you managing your time?
”
Option 1: Yes, I am already managing my time very well.
Option 2: Yes, I can. But I need a little help to improve myself.
Option 3: Yes, I want to. But I don’t have time to manage time.

5. 5
Answer is “NO”.
Nobody can manage
time, everybody got 24
hours in a day, every day.

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So, you manage tasks.
You set Priorities.
But how?
REFER TO STEPHEN COVEY “7 HABITS OF EFFECTIVE
PEOPLE”

7. Urgent
Not Urgent
7
Important
I
II
Not
Important
III
IV

8. The workshop – Sample related to IT
Industry
1
Client has a production problem
2
You received one official email
3
Someone stops at your desk for help on a coding problem
4
You need to prepare billing timesheet by end of every month and you have 5 days left
5
In QA environment, tester found a blocker in sanity testing
6
You receive phone call from your friend when you are at work
7
You received "beautiful" photos on what’s app
8
Meeting request reminder popup on your outlook email
9
Your manager calls you to meet him for 5 minutes immediately
10
11
Client has a UAT problem
You are working on a deadline that has 5 days of time left, and you know you can finish it by then
12
You are a part of system team and there is a request for setting up a new server
13
You received "Inspirational" messages on what’s app
14
You need to use the restroom
15
Your friends commended a lot about the new personal achievement that you put up on Facebook
8

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Spend most of the
time in green zone

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Keep some buffer
time for Red zone,
always.

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Plan at least a day or
a week in advance.

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Most importantly,
Use a pen and a paper,
Write your ‘TO DO’ list,
every day, each day.

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Reference Material

http://www.youtube.com/watch?v=VHM3U2Fg9HM

http://www.youtube.com/watch?v=uWYru64Feio – A must watch

http://www.youtube.com/watch?v=SLibyXxsUdY

Books - http://www.youtube.com/watch?v=jr3f3VtkNbw

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Be Happy….manage tasks well

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Thank You.
Feedback
Form
Please……
3 ‘P’ RULE PRIORITIZE,
PRIORITIZE,
AND
PRIORITIZE