JSU Research Administration
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August 17, 2015. Overview of the recently consolidated research administration programs of the Division of Research & Federal Relations.
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JSU Research Administration
- 1. Jackson State University Division of Research & Federal Relations Research Administration JSU Center for University Scholars Program Faculty Engagement & Advancement Program New Faculty Orientation August 17th, 2015
- 2. Research Administration Research Administration involves the development, management, and implementation of research initiatives. Research administration is active in developing research collaborations and partnerships, strategic planning for research programs, proposal preparation and submission, contracts negotiation and management of research projects, financial management and oversight, compliance to federal regulations and policies.
- 6. Research Administration Sponsored Program •Share Your Research Agenda and Interests •Finding Funding Opportunities * •Developing the Proposal •Budget Development •Proposal Submission •Award Acceptance
- 7. Research Administration Compliance • Responsible Research Conduct • Human Subject Research • Animal Research • Financial Conflict of Interest • Biohazard Research • Export Control
- 8. Research Administration Grants & Contracts • Set-Up Approved Budget • Expenditure Approval and Monitoring • Time & Effort Reporting • Grant Billing & Invoicing • Expenditure Forecasting • Indirect Cost Monitoring • Close Out
- 9. Research Administration Sponsored Program • Finding Funding Opportunities • Developing the Proposal • Budget Development • Proposal Submission • Award Acceptance Compliance • Responsible Research Conduct • Human Subject Research • Animal Research • Financial Conflict of Interest • Biohazard Research • Export Control Grants & Contracts • Set-Up Approved Budget • Expenditure Approval and Monitoring • Time & Effort Reporting • Grant Billing & Invoicing • Expenditure Forecasting • Indirect Cost Monitoring • Close Out
- 10. Research Administration Directors Sponsored Program Sonja Robinson, Director 601.979.2318 Compliance Ora Rawls, Director 601.979.5015 Grants & Contracts Illiad Kelly, Director 601.979.2056
- 11. Thank You!
Notas do Editor
- The Office of Sponsored Projects assists faculty and other university personnel with all aspects of securing support for research and other scholarly activities from external sponsors, and all requests for externally funded sponsored projects should have, and in most cases require, the review and approval of OSP. Once a project is approved, the University and the PI have a shared responsibility to make sure that a project is performed as proposed, that funding is used in accordance with sponsor terms and conditions, and that all required reports and closing documents are provided in a timely manner. The Office of Sponsored Projects is responsible for: -Identifying funding opportunities and notifying the University community about these opportunities as well as sponsor policies and application guidelines -Advising the University community regarding Federal, State and Local Government agency rules, regulations and procedures -Reviewing and authorizing proposals for submission -Assuring compliance with all applicable sponsor regulations and University policies and procedures -Negotiating award terms and conditions -Issuing the Project Information Sheet “bucksheet”, which summarizes the terms and conditions of the award -Coordinating award-closing actions and maintaining a non-fiscal post award file, as required -Serving as the primary interface between PI’s and sponsors in all areas requiring prior approval -Assisting with procedural management of active research projects including drafting and/or issuing subcontracts and project extensions -Training University faculty and staff on policies, compliance issues, procedures, proposal improvement and agency specific issues -Maintaining a database for proposals, awards, and other relevant information that provides University administration, colleges, departments and others with critical management information -Verifying adherence to federal and institutional compliance issues Share Research Agenda What research topics do you plan to research. Sharing this information helps OSP develop a professional research profile which helps find funding opportunities to support your research endeavors. Finding Funding Opportunities Now that OSP has information regarding your research interest, they are now able to assist you in finding appropriate funding sources and agency to support your research. The OSP staff are quit knowledgeable about various requirements of agencies, when it comes to identify who funds what and determining eligibility. Developing the Proposal Before you begin developing and writing a proposal, we can not emphasis enough how important it is to read the entire RFP/Solicitation. The RFP/Solicitation is an invitation by a funding agency to submit proposals on research topics of interest to the agency. It contains the key information you will need to develop and write a competitive proposal. To be competitive, your proposal must respond fully to an agency’s submission process, program objectives, review criteria, budget guidelines, and other requirements specific to the program. From the funding agency’s perspective, the RFP is a non-negotiable listing of research performance expectations reflecting the agency’s mission, goals, objectives, and investment priorities that you must meet to be funded. The RFP is not meant as a menu or smorgasbord inviting you to address some topics and review criteria but not others. A flawed understanding of the requirements of the RFP, or the agency guidelines defining the unsolicited proposal process and the role they play in structuring a competitive research narrative is one of the more common reasons proposals are poorly reviewed and declined by funding agencies. Communicate Early and Often Your Sponsored Projects Officer can explain funding peculiarities that might affect your preparation of the proposal, can sometimes put you in touch with others capable of helping you in some way, can judge whether any additional University officials need to be informed at an early stage about your proposal, and in general can raise the pertinent questions that must be resolved before the proposal will be approved for submission by OSP Budget Development Budget preparation is an important part of the proposal development process. Ideally, the budget should be considered as you are developing the project itself – not something hastily put together. This is important for two reasons: Developing your budget alongside your narrative assures that the budget items are specifically related to activities described in the proposal. Reviewers often examine the budget in the context of the program narrative, evaluate whether sufficient and appropriate personnel to perform the work have been included, and match the overall budget to the work proposed. Proposal Submission Once your proposal has been developed, it’s time to submit the complete proposal to OSP. All proposals approvals must to be documented with a Transmittal form and submitted to OSP 7 days prior to the submission deadline indicated in the RFP/Solicitation. Award Acceptance The notice of award concludes the "pre-award" activities and initiates the "post-award" processes for the grant.
- Responsible Research Conduct Human Subject Research JSU recognizes the need for safeguarding the rights and welfare of human research subjects. The Institutional Review Board (IRB) is charged with the responsibility and approving authority to protect the rights and welfare of human subjects involved in research. -The freedom and privacy of subjects must be protected -Ensure that the researcher understands the importance and obligations of securing the well being of the subject Animal Research JSU faculty, staff and students who intend to use live vertebrae animal subjects must complete and submit a protocol for IACUC review. The Institutional Animal Care and Use Committee (IACUC) assures that animal research conducted at the Jackson State University remains in full compliance with institutional policies, federal, state and local regulations. Financial Conflict of Interest A conflict of interest as it relates to research is a situation where investigators’ outside financial interest(s) or obligations (s) have the potential to bias a research project. The Division of Research and Federal Relations requires that all potential conflicts be identified and reviewed so that that they may be managed properly. “Investigators” (see policy for definition) are required to take conflict of interest (COI) online training and complete a disclosure form. It is the responsibility and obligation of all faculty and professional staff to disclose all significant financial and commitment interests that may affect, or appear as if they could affect, their professional responsibilities. A potential COI occurs when there is a divergence between an individual's private interests and his or her professional obligations, such that an independent observer might reasonably question whether the individual's professional judgment, commitment, actions or decisions could be influenced by considerations of personal gain, financial or otherwise. Biohazard Research If your research should involve the use of biohazardous materials and microorganisms or toxins in teaching or research that have the potential to be harmful to people, animals and/or plants and/or the community; you are required as the Principal Investigators submit a protocol for review to the Institutional Biosafety Committee for approval to use biohazardous agents in their research. Export Control Export compliance regulations can impact university researchers in many ways, e.g.: Shipping certain items abroad Hosting a visiting scientist in your lab Traveling internationally If your project is support by a foreign source any communiciation and sharing or information is subject to review, If you have foreign consultant, collaborations
- The Unit of Grants and Contracts is responsible for the financial administration of all external grants and contracts. Our specific responsibilities are to assist Principal Investigators and Funding Agencies in Post Award Administration.