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Department of Finance
                                                       COOPERATIVE DEVELOPMENT AUTHORITY
                                                                   827 Brgy Immaculate Conception
                                                                    Aurora Boulevard, Quezon City


                                         COOPERATIVE PERFORMANCE QUESTIONNAIRE
                                                         For the Year December 31, _____________________


I.    GENERAL INFORMATION

 A. Name of Cooperative (as of latest amendment, if any): ______________________________________________________________________________

 B. Cooperative Identification Number (CIN) : _______________________________________________________________________________________

C. Registration Number: _________________________________________________________________________________________________________

 D. Actual Principal Address: _____________________________________________________________________________________________________

 E. Type of Cooperative: _________________________________________________________________________________________________________

 (F. VISION, MISSION & GOAL: ___________________________________________________________________________________________________)
                       (NOT NEEDED IN THE RATING. WILL JUST CLUTTER THE FORM AND ALREADY CAPTURED IN THE SOCIAL AUDIT)


                               G.1 Leadership

                                                                                                                                              Standard   Points
                                  QUESTIONS                                        YES    NO            MEANS OF VERIFICATION
                                                                                                                                               Points    Earned
     a. Functions, Duties and Responsibilities                                                                                                   9
                                                                                                Written duties and responsibilities/oath of
                                                                                                office/memorandum/special
      a.1 Are the functions, duties and responsibilities of officers well-                      order/appointment paper and Board
                                                                                                Resolution or minutes of BOD meeting             1
defined, segregated and duly approved?
a.2 Are the officers performing their duties and responsibilities?         Copy of Board Res., minutes of the            1
                                                                                meeting
                                                                                Board Resolution, including the
      a.3 Is the oversight function performed by the BOD and is supported       descriptive definitions and descriptions of
                                                                                each oversight functions                      1
by written policy?


      a.4 Are meetings conducted regularly by the board and committees?         Bylaws vis-a-vis Minutes of the Meeting       1
                                                                                of each committees, attendance sheet
     a.5 Is parliamentary procedures observed by the coop officers during
                                                                                Minutes of the meeting                        1
meetings?

     a.6 Are the development/strategic plan, annual plan, and budget
                                                                                Minutes of GA                                 1
prepared/reviewed and endorsed to the GA for approval?
      a.7 Is the performance evaluation at all levels (peer, self-evaluation,   BR and Results of rating of each officers
                                                                                                                              1
and other form of evaluation)) formulated and implemented?                      (peer and self)
                                                                                Policies formulated vis-a-vis provision of
      a.8 Are the policies formulated and implemented in accordance with
                                                                                Bylaws, laws, rules and regulations and       1
laws, rules and regulations, and bylaws ?
                                                                                other laws

      a.9 Are the policies regularly reviewed?                                  BOD minutes of meeting/BR                     1


  b. Qualifications and Disqualifications                                                                                     2
                                                                                Bylaws vis-a-vis Succession
       b.1 Are the policies formulated in accordance with laws, rules &         Plan/Manual of Operations
                                                                                                                              1
regulations & bylaws?                                                           (Organizational Plan) /Election
                                                                                Guidelines
        b.2 Are the existing policies, laws, rules and regulations adhered by   Minutes of the meeting vis-a-vis policies
officers?                                                                       formulated                                    1

c. Composition                                                                                                                1
      c.1 Is the composition of officers in accordance with the duly            Bylaws vis-a-vis composition of officers,
approved bylaws of the coop?                                                    Election Guidelines                           1
        *c.2 Is the composition of officers balanced? (e.g. sectoral, gender,
                                                                                Bylaws vis-a-vis composition of officers
age, etc.)
d. Continuing Education and Training                                                                                       4
         d.1 Is the continuing education for officers included in the coop
                                                                                 Coop Training Program
training program?                                                                                                          1
       d.2 Are the mandatory trainings required by Rule 7 of IRR
                                                                                 Coop Training Program
considered in the coop training program?                                                                                   1
                                                                                 Training Program vis-a-vis Training
        d.3 Is the training program implemented?                                 Design/Attendance Sheet/Terminal          1
                                                                                 Report/Certificates
                                                                                 Pre and Post Evaluation Tool/
         d.4 Is there an evaluation tool that will assess the effectiveness of
                                                                                 Feedback/Re-echo Report/ Re-entry         1
the training? (STYLE)
                                                                                 Plan


e. Financial Literacy
                                                                                                                           3
       e.1 Are the financial statements included in the monthly agenda of
                                                                                 Meeting Agenda/Minutes of the Meeting     1
the BOD?

       e.2 Is there a regular analysis and interpretation on the FS and
                                                                                 Minutes of the BOD Meeting                1
standards during BOD meeting?

        e.3 Are the majority of leaders knowledgeable in the development         Development/Strategic Plan and Annual
of Strategic Plan and Annual Budget Plan?                                        Plan and Budget                           1



f. Succession Planning                                                                                                     3
      f.1 Is the policy on succession plan at key levels of the organization     Succession Plan / Manual of Operations
                                                                                                                           1
formulated?                                                                      / Development Plans,
                                                                                 Training Program vis-a-vis Succession
        f.2 Is the succession plan embedded in the training program?
                                                                                 Plan                                      1
        f.3 Are volunteers or future leaders included in the coop
                                                                                 Succession Plan provision on volunteers
succession plan?                                                                                                           1

g. Ethics                                                                                                                  2
g.1 Is the ethical-standards for officers provided in the coop's
                                                                                Code of Ethics provision for officers         1
Code of Ethics?
          g.2 Is the provision on conflict of interest included in the coop's   Code of Ethics provision on conflict of
                                                                                                                              1
Code of Ethics?                                                                 interest
                                                                                                Sub-Total                     24


                 G.2 Human Resource and Management

a. Functions, Duties and Responsibilities                                                                                     3
                                                                                Written duties and responsibilities/oath of
                                                                                office/memorandum/special
        a.1 Are the functions, duties and responsibilities of management
                                                                                order/appointment paper and Board             1
well-defined, segregated and duly approved and implemented?
                                                                                Res. or minutes of BOD meeting,
                                                                                conduct interview

                                                                                Policy/Memorandum scheduling the
        a.2 Is the management meetings scheduled and conducted
                                                                                regular meeting vis-a-vis Attendance          1
regularly?
                                                                                Sheet/Minutes of the Staff Meeting

                                                                                Attendance Sheet (For big coops,
       a.3 Are regular meetings consistently attended by all staff?             MANCOM is allowed, for small coops, all       1
                                                                                staff)
b. Personnel Policy                                                                                                           2
                                                                                Manual of Operation (Minimum provision
                                                                                should include: Recruitment, Selection,
        b.1 Is the policy on personnel manualized?                                                                            1
                                                                                Hiring, Promotion, Disciplinary Action,
                                                                                Termination and Retirement)
        b.2 Is the policy duly approved by the BOD?                             Board Resolution                              1

c. Staff Development and Career Pathing                                                                                       3
        c.1 Is the performance appraisal conducted at least once a year?        Performance Appraisal of every staff          1

        c.2 Is the performance gap analysis conducted rand acted upon           Result of Gap Analysis per performance
                                                                                                                              1
regularly?                                                                      appraisal made
c.3 Is the institutional capacity building for management staff written   Training Program based on gap analysis
                                                                                                                            1
and implemented (training and other interventions)?                              made/Staff Development Plans


d. Compensation and Benefits                                                                                                3
                                                                                 Payroll vis-vis minimum wage/Certificate
       d.1 Is the coop compliant to labor law?                                                                              1
                                                                                 of Exemption for less than 10 employees
       d.2 Is there a salary scaling program?                                    Personnel Policy and Board Resolution      1
      d.3 Are the recognition, incentives and benefit packages provided to       Policy and Vouchers/ Certificates or any
                                                                                                                            1
employees?                                                                       other similar documents
e. Ethics                                                                                                                   2
        e.1 Are ethical standards for employees included in the Code of
                                                                                 Code of Ethics provision for employees     1
Ethics?
                                                                                 Valid complaint filed against any of the
        e.2 Are the ethical standards adhered by employees?                                                                 1
                                                                                 employees re violation of Code of Ethics
                                                                                                Sub-Total                   13

                             G.3    MEMBERS

a. Capitalization                                                                                                           5
      a.1 Is the provision of capital build-up program in the bylaws             CBU Schedule/IC-PR Schedule against
                                                                                                                            1
implemented?                                                                     Registry of members and the Bylaws

      a.2 Is the 10% limitation on subscribed share capital holdings
                                                                                 Paid-up and Subscription Schedule          1
observed by all members?
      a.3 Are continuous subscription required to all members if the             Subscription Schedule vis-a-vis Registry
                                                                                                                            1
authorized capital is not fully paid and 10% limit is not yet reach?             of Members

                                                                                 Schedule of penalty imposed for unpaid
       a.4 Are penalties for unpaid subscription imposed to members?                                                        1
                                                                                 subscription or any similar documents
Subscription Schedule vis-a-vis Registry
       a.5 Are members issued share capital certificates in accordance with
                                                                                of Members, Photocopy of issued cert.      1
the policy and or bylaws?
                                                                                duly received by members
b. Governance                                                                                                              4
                                                                                Attendance Sheet vis-a-vis Registry of
      b.1 Are majority of members attending the GA?                             Member or List of Members in Good          1
                                                                                Standing as declared by the BOD


     b.2 Are major decisions (including annual plans, budget and
                                                                                Minutes of the General Assembly            1
developmental plans) approved by the GA? (TO DIFFER FROM G.1 a.7)

     b.3 Are members electing officers in accordance with the election          Election Guidelines vis-a-vis Minutes of
                                                                                                                           1
guidelines?                                                                     the GA Meeting

      b.4 Is the engagement of the services of an external auditor approved
                                                                                Minutes of the GA Meeting                  1
by the GA?


c. Ethics                                                                                                                  2
       c.1 Are the ethical standards for members provided in the Code of
                                                                                Code of Ethics provision for members       1
Ethics?
                                                                                No valid complaint/Valid Complaint acted
      c.2 Are the ethical standards for members implemented?                    upon in accordance with the Ethical        1
                                                                                Standard
                                                                                              Sub-Total                    11

                               G.4 Structure

  a. Organizational Structure                                                                                              2
                                                                                Compliance of Organizational Structure
      a.1 Is the organizational structure in accordance with the provision of
                                                                                to provisions of the laws, rules and       1
the laws, rules and regulations and bylaws?
                                                                                regulations and bylaws
Written functions, duties and
     a.2 Are the functions, duties and responsibilities of the officers clearly
                                                                                   responsibilities supporting the          1
defined in the organizational chart?
                                                                                   organizational chart
b. Operational Structure                                                                                                    2

                                                                                   Compliance to Organizational Structure
     b.1 Is the operational structure in accordance with the provision of the
                                                                                   to provisions of the laws, rules and     1
laws, rules and regulations and bylaws?
                                                                                   regulations and bylaws

                                                                                   Written functions, duties and
      b.2 Are the functions, duties and responsibilities of the officers clearly
                                                                                   responsibilities supporting the          1
defined in the management chart?
                                                                                   management chart
                                                                                                   Sub-Total                4

                        G.5 System and Mechanism

  a. Maintenance of Books of Account                                                                                        2
                                                                                   Books of account for each business
     a.1 Is there a separate books of account per business activity?                                                        1
                                                                                   activity
                                                                                   Updated entry in the book of accounts
                                                                                   (last entry should be at least the day
     a.2 Are the books of account updated?                                                                                  1
                                                                                   (medium-Large) or a week (micro-small)
                                                                                   before the visit in the coop)
b. Manuals                                                                                                                  6
                                                                                   Presence of 1) Operation Manual; 2)
    b.1 Are the documents needed by the coop manualized? 1 point if                Code of Governance and Ethical
                                                                                                                            5
covered the required are)                                                          Standard; and 3) Personnel, 4)
                                                                                   Accounting, 5) HR

                                                                                   Receiving Copy/Random Check of copy
     b.2 Are manuals provided to users?                                                                                     1
                                                                                   of the Manuals to key users


c. Business Operation                                                                                                       2
     c.1 Is the business activity of the coop in-line with the objectives and      FS vis-a-vis registered articles of
                                                                                                                            1
purposes stated in the articles of cooperation?                                    cooperation
Any documents that would assail the
   c..2 Is the business activity of the coop responsive to the needs of
                                                                              responsiveness of the business activity     1
members?
                                                                              to the needs of members


d. Compliance to Government Requirements                                                                                  7
  d.1 Is the coop compliant to government requirements?
      d.1.1 CDA (CGS)                                                         CGS                                         1
      d.1.2 BIR (CTE)                                                         CTE (at least filed application with BIR)   1
     d.1.3 DOLE (Certificate of Exemption, if applicable and/or providing     Certificate of Exemption, if applicable
minimum wage)                                                                 and/or providing minimum wage
                                                                                                                          1
      d.1.4 SSS (With Registration and Collection Agent Certificate or        Registration and Collection Agent
regularly remitting the payment to SSS)                                       Certificate/Proof of regular remittance
                                                                                                                          1
       d.1.5 PHILHEALTH (With Registration and Collection Agent               Registration and Collection Agent
Certificate or regularly remitting the payment to PHILHEALTH)                 Certificate/Proof of regular remittance
                                                                                                                          1
     d.1.6 PAG-IBIG (With Registration and Collection Agent Certificate or    Registration and Collection Agent
regularly remitting the payment to PAG-IBIG)                                  Certificate/Proof of regular remittance
                                                                                                                          1
     d.1.7 LGU (Business Permit)                                              Business Permit                             1
  d.2 Are other laws and rules and regulations (insurance, franchise, other   Depends on the business activity of
social laws) not violated?*                                                   coop. Please verify compliance


e. Statutory Fund                                                                                                         4
                                                                              Passbook/Investment Certificate/FS
                                                                              (other funds and deposits) or any
          e.1 Are the following statutory funds funded?
                                                                              instrument declaring deposits as funding
                                                                              the reserves
             Reserve Fund                                                                                                 1
             Education & Training Fund                                                                                    1
             Optional Fund                                                                                                1
             Community Development Fund                                                                                   1
f. Retirement Fund                                                                                                              1
                                                                                     Passbook/Investment Security or any
 f.1 Is the required retirement fund funded?*
                                                                                     other similar instrument                   1

                                                                                                    Sub-Total                   22
                                                                                           Total Pts. - Organizational          74
 Note : 1 to 10 coop. employees - secure Certificate of Exemption on payment of minimum wage from DOLE
         Above 10 employees - Set-up retirement plan


G. Social Aspect (Note: every positive response earns one (1) point while
the negative responsive is zero. Please check on the appropriate box.)



QUESTIONS                                                                     YES   NO       MEANS OF VERIFICATION           Standard   Points
                                                                                                                               Point    Earned

    1.   Is there a Social Development Plan?                                              Social Development Plan               1
    2.   Is it implemented?                                                               Vouchers/Reports/Pictures or any
                                                                                          similar instrument                    1
   3. Is there a budgetary allocation for the implementation of Social
                                                                                          Financial Statements
Development. Plan?                                                                                                              1
    4.   Is the Community Development Fund utilized for its purpose?                      Financial Statement vis-a-vis
                                                                                          supporting documents                  1
                                                                                                     Total -Social              4

  H. Information on Economic Aspect

                      H.1 Adequacy of Internal Control

Observed adequate internal control processes to safeguard the assets of the cooperative. (note: every positive response earn two (2) points
while
negative answer is zero).
QUESTIONS                                        YES   NO      MEANS OF VERIFICATION                Standard   Points
                                                                                                                                       Points    Earned
                                                                                              Accounting Manual or any similar
 a. Is the accounting system well-defined?                                                                                               2
                                                                                              documents
                                                                                              Presence of Codified Approving
 b. Are the signing authorities clearly defined and approved?
                                                                                              Signing Authority (CASA)                   2
                                                                                              Updated surety bond of
 c. Are the accountable officers of the coop bonded?                                                                                     2
                                                                                              accountable officers
                                                                                              Updated recording in the coop book
                                                                                              of accounts. (updated entry should
 d. Are the recording of transactions updated?                                                be at least a day before the visit in      2
                                                                                              the coop(medium to large) or 1
                                                                                              week before (micro-small)
                                                                                              Place in a fire-proof steel cabinet
                                                                                              (micro-small), back-up for
 e. Are the accounting records properly maintained and secured?                               computerized system/properly filed,        2
                                                                                              house outside the building
                                                                                              premises (medium-large)
                                                                                              Written duties and responsibilities,
                                                                                              oath of office, memorandum,
  f. Are the duties and responsibilities of officers and employees separated and
                                                                                              special order, appointment paper,          2
segregated?
                                                                                              Board Resolution or minutes of
                                                                                              BOD meeting
                                                                                              Job Rotation Program or any
 g. Is the program on job rotation practiced?                                                 documents that would assail that it        1
                                                                                              is being practice
                                                                                              Requirement of the presence and
                                                                                              direct observation of a second
                                                                                              person in the performance of
                                                                                              important tasks and functions. Both
                                                                                              persons shall be equally
 h. Is joint custody implemented?                                                                                                        1
                                                                                              accountable for the physical
                                                                                              protection of the items and records
                                                                                              involved (Operation of Vault and
                                                                                              Handling of Cash & Vital
                                                                                              Documents)
The work of one person is to be
                                                                             verified by a second person to
                                                                             ensure that the transaction is
 i. Is dual control implemented?                                                                                    1
                                                                             properly authorized, recorded and
                                                                             settled (Checks, CTD, Borrowings,
                                                                             Due to and Due from Accounts)
                                                                             Sequential numbering of the
                                                                             following documents: Promissory
                                                                             Notes, SD and passbook, CTDs,
 j. Is the number control implemented?                                       Signature Cards, OR and                1
                                                                             Provisional Receipts, Share
                                                                             Certificates, Loan Accounts,
                                                                             Expense and Check vouchers, etc.
                                                                             Written communications to
 k. Is the confirmation/verification of accounts practiced?                                                         1
                                                                             members

                                                                             Off-site storage of duplicate vital
 l. Is the record preservation system established?                           records or any similar security        1
                                                                             program/ internal control measures

                                                                             Internal Audit Reports vis-a-vis
 m. Is the internal audit conducted periodically?                                                                   2
                                                                             Internal Audit Program
                                                                             Board Actions on the Internal Audit
  n. Is the internal audit observations/ comments acted upon by management
                                                                             Reports (at least next BOD meeting     2
immediately?
                                                                             after issuance of reports)

                                                                                          Sub-Total                22
TOTAL                                                                                                              100
Financial Information


Administrative Cost: _______________________________________________________________
Allowance for Probable Losses on Account Receivables: ____________________________________
Allowance for Probable Losses on Investments: ___________________________________________
Allowance for Probable Losses on Loans: _______________________________________________
Allowance Required for 1 year and above: _______________________________________________
Average Total Assets: ______________________________________________________________
Deposit Liabilities: ________________________________________________________________
Earning Assets: ___________________________________________________________________
Earning per Share Beginning: _________________________________________________________
Earning per Share End: _____________________________________________________________
External Borrowings: _______________________________________________________________
Financing Cost: ___________________________________________________________________
General Reserve Fund: ______________________________________________________________
Gross Operating Revenue: ___________________________________________________________
Inventory: ________________________________________________________________________
Liquid Assets: ____________________________________________________________________
Member's Benefit Expense: __________________________________________________________
Members Equity: ___________________________________________________________________
Net Operating Surplus: ______________________________________________________________
Net Surplus: ______________________________________________________________________
Non-performing Assets: _____________________________________________________________
Paid-up Share Capital: _____________________________________________________________
         Past Due Receivables for 31 days to 1 year: _____________________________________________
         Past Due Receivables for more than 1 year: ______________________________________________
         Problem Receivables: ______________________________________________________________
         Rate of Interest on Share Capital: ______________________________________________________
         Rate of Patronage Refund: ___________________________________________________________
         Receivables Under Litigation: ________________________________________________________
         Receivables: _____________________________________________________________________
         Restructured Receivables: ___________________________________________________________
         Risk Assets: _____________________________________________________________________
         Short Term Payables: ______________________________________________________________
         Total Assets (current): _______________________________________________________________
         Total Assets (previous): ______________________________________________________________
         Total Liabilities: ___________________________________________________________________
         Total Volume of Business: ___________________________________________________________
         Treasury Share: ____________________________________________________________________



    b. Financial Ratio (In the absence of data, zero point)                       Standard           Standard   Earned
                                                                                                      Points    Points

b.1 PROFITABILITY PERFORMANCE

       b.1.1 Profitability Ratio:                                         30% and above                 5
                                                                          25% to below 30%              4
               Formula    :     Net Operating Surplus                     10% to below 25%              3
                              Gross Revenue / Gross Margin                5% to below 10%               2
                                                                          Below 5%                      1
In case of break-even or net
                                                                                                loss                             0



b.1.2 Earning per Share Ratio:                                                                  Php 2.50 and above               5
                                                                                                Php 2.00 to below Php 2.50       4
         Formula :                 Net Surplus                                                  Php 1.50 to below Php2.00        3
              -------------------------------------------------                                 Php 1.00 to below Php 1.50       2
                   Members' Equity - Treasury Share                                             Below Php1.00 to Php0.75         1
                                                                                                Zero or negative                 0

b.1.3 Profitability Growth Rate:                                                                100% and above                   5
                                                                                                75% to below 100%                4
Formula :       Earning per share end - Earning per share beginning                             50% to below 75%                 3
            ---------------------------------------------------------------------------------   30% to below 50%                 2
                                       Earning per share beginning                              10% to below 30%                 1
                                                                                                Less than 10%                    0



b.1.4 Asset Efficiency Rate:                                                                    20% and above                    5
                                                                                                15% to below 20%                 4
         Formula :           Net surplus                                                        10% to below 15%                 3
                             Total Assets                                                        5% to below 10%                 2
                                                                                                Below 5%                         1

b.1.5 Rate of Interest on Share Capital:                                                        Higher than the inflation rate   5
                   Amount Allocated for Interest on Share Capital                               Within the inflation rate        4
                                                                                                2 points below the inflation
                                 Average Paid up Share Capital                                  rate                             2
                                                                                                3 points or more below the       1
                                                                                                    inflation rate
                                                                                                Net Loss                         0

                                                                                                         Sub-Total               25
b.2 INSTITUTIONAL STRENGTH

    b.2.1 Net Institutional Capital

 Formula: (Reserves +Allowance for probable losses on loans and or account receivables)-                    10% and above               6
       (Problem receivables assets+ past due receivables receivable under litigation+                       8% to below 10%             5
                                   restructured receivables)                                                6% to below 8%              4
     ---------------------------------------------------------------------------------------------------    4% to below 6%              3
                                               Total Assets                                                 2% to below 4%              2
                                                                                                            Below 2%                    1
                                                                                                            Zero or negative            0
     b.2.2 Adequacy of Provisioning (more than 1 year)

            Formula : Allowance for probable losses on receivables                                          100% and above              7
                            Past due receivables over one (1) year                                          90% to below 100%           6
                                                                                                            70% to below 90%            5
                                                                                                            50% to below 70%            4
                                                                                                            30% to below 50%            3
                                                                                                            10% to Below 30%            2
                                                                                                            Below 10%                   1
                                                                                                            Zero or negative            0
     b.2.3 Adequacy of Provisioning (31 days to 1 year)

          Formula : Allowance for probable losses on receivables - allowance required for                   35% and above               7
                                      past due receivables one year and above                               30% to below 35%            6
---------------------------------------------------------------------------------------------------------   25% to below 30%            5
                              Total past due receivables 31 days to 1 year                                  20% to below 15%            4
                                                                                                            15% to below 20%            3
                                                                                                            10% to below 15%            2
                                                                                                            Below 10% but not zero or
                                                                                                            negative                    1

                                                                                                                    Sub-Total           20
b.3 STRUCTURE OF ASSETS

    b.3.1 Percentage of Non-Earning Assets to Total Assets               10% and Below            5
                                                                         Above 10% to 20%         4
          Formula : Non-Earning Assets                                   Above 20% to 30%         3
                     Total Assets                                        Above 30% t0 40%         2
                                                                         Above 40%                1

    b.3.2 Members' Equity to Total Assets                                40% to Below 50%         5
                                                                         50% to Below 60%         3
   Formula : Paid-up Share Capital + Deposits for Capital Subscription   30% to below 40%         3
                     Total Assets                                        60% to Below 70%         2
                                                                         20% to below 30%         2
                                                                         Below 20% or above 70%   1
                                                                         Less than 20%            0

    b.3.3 Deposit Liabilities to Total Assets                            30% to 40%               5
                                                                         Above 40% to 50%         4
          Formula : Total Deposit Liabilities                            20% to below 40%         4
                        Total Assets                                     Above 50% to 60%         3
                                                                         Below 20% to 10%         3
                                                                         Above 60% to 70%         2
                                                                         Below 10% to 5%          2
                                                                         Above 70%                1
                                                                         Below 5%                 1
                                                                         Zero                     0

    b.3.4 External Borrowings                                            No external borrowings   5
                                                                         1% to 20%                4
          Formula : Total External Borrowings                            Above 20% to 30%         3
                       Total Assets                                      Above 30% to 40%         2
Above 40%            1

      b.3.5 Receivables to Total Assets
                                                                                      60% to 70%           5
            Formula :     Loans and/or Accounts Receivables                           55% to below 60%     4
                              Total Assets                                            50% to below 55%     3
                                                                                      45% to below 50%     2
                                                                                      40$ to below 45%     1

                                                                                             Sub-Total     25

b.4   OPERATIONAL STRENGTH (STAYING POWER)

      b.4.1 Volume of Business to Total Assets                                        100% and above       5
                                                                                      75% to below 100%    4
              Formula : Total Volume of Business                                      50% to below 75%     3
                           Total Assets                                               25% to below 50%     2
Credit: Loans released; Consumer/Producer/Marketing: Sales; Service: Service Income   5%to below 25%            1
                                                                                      Less than 5%         0


      b.4.2 Solvency                                                                  110% and above       5
                                                                                      100% to below 110%   4
 Formula : (Assets + Allowance for probable losses) -[(Total Liabilities -            85% to below 100%    3
    Deposit Liabilities)+ (Past due receivables+ restructured receivables             75% to below 85%     2
                      + receivables under litigation)                                 50% to below 75%     1
                 Deposit Liabilities + Share Capital                                  Less than 50%        0

      b.4.3 Liquidity                                                                 15% and to 30%       5
                                                                                      Below 15% to 10%     4
            Formula : Liquid Assets - Short Term Payables                             Above 30% to 50%     4
                          Total members' deposit                                      Below 10% to 5%      3
                                                                                      Above 50% to 60%     3
Below 5% to 1%             2
                                                                                         Above 60% to 80%           2
                                                                                         Above 80% or below 1%      1
                                                                                         Zero or negative           0

       b.4.4 Efficiency                                                                  25 cents and below         5
             1) Cost per Volume of Business                                              26 to 32 cents             3
                                                                                         33 to 39 cents             2
Formula : Operating cost - (members' benefit expense + social service expense)           40 to 46 cents             1
                            Total Volume of Business                                     47 cents and above         0

              2)   Administrative Efficiency                                             10% and above              5
                                                                                         Above 10% to below 15%     3
     Formula : Administrative Cost - (Members' benefit expense social service expense)   Above 15% to below 20%     2
                                Average Total Assets                                     Above 20% to below 25%     1
                                                                                         Above 25%                  0

                                                                                         4 times and more           5
                                                                                          3 to below 4              3
           3) Turn-Over Ratio (Note: Get the average, if both formula is applicable)     2 to below 3               2
                                                                                         Below 2                    1
  Account Receivable Turn-over :   Net Credit Sales                                      Zero or negative           0
                            Average Accounts Receivables

   Account Receivable Turn-over : Total Loans Releases                                   4 times and more           5
                             Average Loans Receivables                                   3 to below 4               3
                                                                                         2 to below 3               2
   If multi-purpose cooperative add the rating of Accounts Receivable Turn over          Below 2
  and Loans Receivable Turnover and divide by 2 to get the average.                      Zero or negative           0
  For single type select whatever is applicable to the coop.                                      Sub-Total        30
                                                                                               Total - Financial   100
TO GET THE SCORE
                                                                                          GARNERED POINTS       MULTIPLIER   RATING
NON-FINANCIAL      : 100 X 35% =      35%                                            NON-FINANCIAL:               35%
FINANCIAL          : 100 X 65% =      65%                                            FINANCIAL:                   65%
                                      ------
      TOTAL                           100%                                                              TOTAL         _______________




                      ADJECTIVAL RATING                            Medium & Large        Small                   Micro

                Excellent Performance                              91 - 100%        81% - 100%        75% - 100%
                Very Satisfactory Performance                      81 - 90%           71% - 80%       61% - 74%
                Satisfactory Performance                           71 - 80%           61% - 70%       51% - 60%
                Fair Performance                                   61 - 70%           51%- 59%        41% - 50%
                Needs Improvement                                  60 &below          50% and below   40% and Below




                    PERFORMANCE RATING FORM


                    PARAMETERS                                                      STANDARD POINTS

                                                                                    MEDIUM AND LARGE
                    I. ORGANIZATIONAL ASPECT                                        76

                        a. Leadership                                               25
                      a.1 Functions, Duties and Responsibilities                                       10
                      a.2 Qualifications and Disqualifications                                          2
                      a.3 Composition                                                                   1
a.4 Continuing Education and Training                              4
 a.5 Financial Literacy                                             3
 a.6 Succession Planning                                            3
 a.7 Ethics                                                         2

   b. Human Resource and Management                           14
 a.1 Functions, Duties and Responsibilities                         3
 a.2 Personnel Policy                                               2
 a.3 Staff Development and Career Pathing                           3
 a.4 Compensation and Benefits                                      4
 a.5 Ethics                                                         2

   c. Members                                                 12
   c.1 Capitalization                                               5
   c.2 Governance                                                   5
   c.3 Ethics                                                       2

   d.Structure                                                4
 c.1 Organizational Structure                                       2
 c.2 Operational Structure                                          2

   d. System and Mechanism                                    21
 d.1 Maintenance of Books Codification of Documents                 2
 d.2 Manuals                                                        6
   d.2 Business Operation vis-à-vis Articles of Cooperation         2
   d.3 Compliance to Rules and Regulations                          7
   d.4 Statutory Fund                                               4
   d.5 Retirement Fund

II. ECONOMIC ASPECT                                           104
55.46%
a. Adequacy of Internal Control                                    28
b. Financial Performance                                           76
b.1 Profitability Performance                                      24
               b.1.1 Profitability Ratio                                 4
               b.1.2 Earning per Share Ratio                             4
               b.1.3 Profitability Growth Rate                           4
               b.1.4 Asset Efficiency Rate                               4
               b.1.5 Rate of Interest on Share Capital                   4
               b.1.6 Rate of Patronage Refund                            4

b.2 Institutional Strength                                         12
               b.2.1 Net Institutional Capital                           4
               b.2.2 Adequacy of Provisioning (more than 1 year)         4
               b.2.3 Adequacy of Provisioning 31 days to 1 year)         4

b.3 Structure of Assets                                            16
             b.3.1 Non-Earning Assets to Total Assets                    4
             b.3.2 Members Equity to Total Asset                         4
             b.3.3 Deposit Liabilities to Total Assets                   4
             b.3.4 Borrowings to Total Assets                            4

b.4 Operational Stamina                                            24
            b.4.1 Volume of Business to Total Assets                     4
            b.4.2 Solvency                                               4
            b.4.3 Liquidity                                              4
            b.4.4 Cost per Volume of Business                            4
            b.4.5 Administrative Efficiency                              4
            b.4.6 Turn-over Ratio                                        4
III. SOCIAL ASPECT                                                 4

  TOTAL RAW SCORE                                                  184
Note : with asterick are bonus points
Cooperative Performance Questionnaire 1132013

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Cooperative Performance Questionnaire 1132013

  • 1. Department of Finance COOPERATIVE DEVELOPMENT AUTHORITY 827 Brgy Immaculate Conception Aurora Boulevard, Quezon City COOPERATIVE PERFORMANCE QUESTIONNAIRE For the Year December 31, _____________________ I. GENERAL INFORMATION A. Name of Cooperative (as of latest amendment, if any): ______________________________________________________________________________ B. Cooperative Identification Number (CIN) : _______________________________________________________________________________________ C. Registration Number: _________________________________________________________________________________________________________ D. Actual Principal Address: _____________________________________________________________________________________________________ E. Type of Cooperative: _________________________________________________________________________________________________________ (F. VISION, MISSION & GOAL: ___________________________________________________________________________________________________) (NOT NEEDED IN THE RATING. WILL JUST CLUTTER THE FORM AND ALREADY CAPTURED IN THE SOCIAL AUDIT) G.1 Leadership Standard Points QUESTIONS YES NO MEANS OF VERIFICATION Points Earned a. Functions, Duties and Responsibilities 9 Written duties and responsibilities/oath of office/memorandum/special a.1 Are the functions, duties and responsibilities of officers well- order/appointment paper and Board Resolution or minutes of BOD meeting 1 defined, segregated and duly approved?
  • 2. a.2 Are the officers performing their duties and responsibilities? Copy of Board Res., minutes of the 1 meeting Board Resolution, including the a.3 Is the oversight function performed by the BOD and is supported descriptive definitions and descriptions of each oversight functions 1 by written policy? a.4 Are meetings conducted regularly by the board and committees? Bylaws vis-a-vis Minutes of the Meeting 1 of each committees, attendance sheet a.5 Is parliamentary procedures observed by the coop officers during Minutes of the meeting 1 meetings? a.6 Are the development/strategic plan, annual plan, and budget Minutes of GA 1 prepared/reviewed and endorsed to the GA for approval? a.7 Is the performance evaluation at all levels (peer, self-evaluation, BR and Results of rating of each officers 1 and other form of evaluation)) formulated and implemented? (peer and self) Policies formulated vis-a-vis provision of a.8 Are the policies formulated and implemented in accordance with Bylaws, laws, rules and regulations and 1 laws, rules and regulations, and bylaws ? other laws a.9 Are the policies regularly reviewed? BOD minutes of meeting/BR 1 b. Qualifications and Disqualifications 2 Bylaws vis-a-vis Succession b.1 Are the policies formulated in accordance with laws, rules & Plan/Manual of Operations 1 regulations & bylaws? (Organizational Plan) /Election Guidelines b.2 Are the existing policies, laws, rules and regulations adhered by Minutes of the meeting vis-a-vis policies officers? formulated 1 c. Composition 1 c.1 Is the composition of officers in accordance with the duly Bylaws vis-a-vis composition of officers, approved bylaws of the coop? Election Guidelines 1 *c.2 Is the composition of officers balanced? (e.g. sectoral, gender, Bylaws vis-a-vis composition of officers age, etc.)
  • 3. d. Continuing Education and Training 4 d.1 Is the continuing education for officers included in the coop Coop Training Program training program? 1 d.2 Are the mandatory trainings required by Rule 7 of IRR Coop Training Program considered in the coop training program? 1 Training Program vis-a-vis Training d.3 Is the training program implemented? Design/Attendance Sheet/Terminal 1 Report/Certificates Pre and Post Evaluation Tool/ d.4 Is there an evaluation tool that will assess the effectiveness of Feedback/Re-echo Report/ Re-entry 1 the training? (STYLE) Plan e. Financial Literacy 3 e.1 Are the financial statements included in the monthly agenda of Meeting Agenda/Minutes of the Meeting 1 the BOD? e.2 Is there a regular analysis and interpretation on the FS and Minutes of the BOD Meeting 1 standards during BOD meeting? e.3 Are the majority of leaders knowledgeable in the development Development/Strategic Plan and Annual of Strategic Plan and Annual Budget Plan? Plan and Budget 1 f. Succession Planning 3 f.1 Is the policy on succession plan at key levels of the organization Succession Plan / Manual of Operations 1 formulated? / Development Plans, Training Program vis-a-vis Succession f.2 Is the succession plan embedded in the training program? Plan 1 f.3 Are volunteers or future leaders included in the coop Succession Plan provision on volunteers succession plan? 1 g. Ethics 2
  • 4. g.1 Is the ethical-standards for officers provided in the coop's Code of Ethics provision for officers 1 Code of Ethics? g.2 Is the provision on conflict of interest included in the coop's Code of Ethics provision on conflict of 1 Code of Ethics? interest Sub-Total 24 G.2 Human Resource and Management a. Functions, Duties and Responsibilities 3 Written duties and responsibilities/oath of office/memorandum/special a.1 Are the functions, duties and responsibilities of management order/appointment paper and Board 1 well-defined, segregated and duly approved and implemented? Res. or minutes of BOD meeting, conduct interview Policy/Memorandum scheduling the a.2 Is the management meetings scheduled and conducted regular meeting vis-a-vis Attendance 1 regularly? Sheet/Minutes of the Staff Meeting Attendance Sheet (For big coops, a.3 Are regular meetings consistently attended by all staff? MANCOM is allowed, for small coops, all 1 staff) b. Personnel Policy 2 Manual of Operation (Minimum provision should include: Recruitment, Selection, b.1 Is the policy on personnel manualized? 1 Hiring, Promotion, Disciplinary Action, Termination and Retirement) b.2 Is the policy duly approved by the BOD? Board Resolution 1 c. Staff Development and Career Pathing 3 c.1 Is the performance appraisal conducted at least once a year? Performance Appraisal of every staff 1 c.2 Is the performance gap analysis conducted rand acted upon Result of Gap Analysis per performance 1 regularly? appraisal made
  • 5. c.3 Is the institutional capacity building for management staff written Training Program based on gap analysis 1 and implemented (training and other interventions)? made/Staff Development Plans d. Compensation and Benefits 3 Payroll vis-vis minimum wage/Certificate d.1 Is the coop compliant to labor law? 1 of Exemption for less than 10 employees d.2 Is there a salary scaling program? Personnel Policy and Board Resolution 1 d.3 Are the recognition, incentives and benefit packages provided to Policy and Vouchers/ Certificates or any 1 employees? other similar documents e. Ethics 2 e.1 Are ethical standards for employees included in the Code of Code of Ethics provision for employees 1 Ethics? Valid complaint filed against any of the e.2 Are the ethical standards adhered by employees? 1 employees re violation of Code of Ethics Sub-Total 13 G.3 MEMBERS a. Capitalization 5 a.1 Is the provision of capital build-up program in the bylaws CBU Schedule/IC-PR Schedule against 1 implemented? Registry of members and the Bylaws a.2 Is the 10% limitation on subscribed share capital holdings Paid-up and Subscription Schedule 1 observed by all members? a.3 Are continuous subscription required to all members if the Subscription Schedule vis-a-vis Registry 1 authorized capital is not fully paid and 10% limit is not yet reach? of Members Schedule of penalty imposed for unpaid a.4 Are penalties for unpaid subscription imposed to members? 1 subscription or any similar documents
  • 6. Subscription Schedule vis-a-vis Registry a.5 Are members issued share capital certificates in accordance with of Members, Photocopy of issued cert. 1 the policy and or bylaws? duly received by members b. Governance 4 Attendance Sheet vis-a-vis Registry of b.1 Are majority of members attending the GA? Member or List of Members in Good 1 Standing as declared by the BOD b.2 Are major decisions (including annual plans, budget and Minutes of the General Assembly 1 developmental plans) approved by the GA? (TO DIFFER FROM G.1 a.7) b.3 Are members electing officers in accordance with the election Election Guidelines vis-a-vis Minutes of 1 guidelines? the GA Meeting b.4 Is the engagement of the services of an external auditor approved Minutes of the GA Meeting 1 by the GA? c. Ethics 2 c.1 Are the ethical standards for members provided in the Code of Code of Ethics provision for members 1 Ethics? No valid complaint/Valid Complaint acted c.2 Are the ethical standards for members implemented? upon in accordance with the Ethical 1 Standard Sub-Total 11 G.4 Structure a. Organizational Structure 2 Compliance of Organizational Structure a.1 Is the organizational structure in accordance with the provision of to provisions of the laws, rules and 1 the laws, rules and regulations and bylaws? regulations and bylaws
  • 7. Written functions, duties and a.2 Are the functions, duties and responsibilities of the officers clearly responsibilities supporting the 1 defined in the organizational chart? organizational chart b. Operational Structure 2 Compliance to Organizational Structure b.1 Is the operational structure in accordance with the provision of the to provisions of the laws, rules and 1 laws, rules and regulations and bylaws? regulations and bylaws Written functions, duties and b.2 Are the functions, duties and responsibilities of the officers clearly responsibilities supporting the 1 defined in the management chart? management chart Sub-Total 4 G.5 System and Mechanism a. Maintenance of Books of Account 2 Books of account for each business a.1 Is there a separate books of account per business activity? 1 activity Updated entry in the book of accounts (last entry should be at least the day a.2 Are the books of account updated? 1 (medium-Large) or a week (micro-small) before the visit in the coop) b. Manuals 6 Presence of 1) Operation Manual; 2) b.1 Are the documents needed by the coop manualized? 1 point if Code of Governance and Ethical 5 covered the required are) Standard; and 3) Personnel, 4) Accounting, 5) HR Receiving Copy/Random Check of copy b.2 Are manuals provided to users? 1 of the Manuals to key users c. Business Operation 2 c.1 Is the business activity of the coop in-line with the objectives and FS vis-a-vis registered articles of 1 purposes stated in the articles of cooperation? cooperation
  • 8. Any documents that would assail the c..2 Is the business activity of the coop responsive to the needs of responsiveness of the business activity 1 members? to the needs of members d. Compliance to Government Requirements 7 d.1 Is the coop compliant to government requirements? d.1.1 CDA (CGS) CGS 1 d.1.2 BIR (CTE) CTE (at least filed application with BIR) 1 d.1.3 DOLE (Certificate of Exemption, if applicable and/or providing Certificate of Exemption, if applicable minimum wage) and/or providing minimum wage 1 d.1.4 SSS (With Registration and Collection Agent Certificate or Registration and Collection Agent regularly remitting the payment to SSS) Certificate/Proof of regular remittance 1 d.1.5 PHILHEALTH (With Registration and Collection Agent Registration and Collection Agent Certificate or regularly remitting the payment to PHILHEALTH) Certificate/Proof of regular remittance 1 d.1.6 PAG-IBIG (With Registration and Collection Agent Certificate or Registration and Collection Agent regularly remitting the payment to PAG-IBIG) Certificate/Proof of regular remittance 1 d.1.7 LGU (Business Permit) Business Permit 1 d.2 Are other laws and rules and regulations (insurance, franchise, other Depends on the business activity of social laws) not violated?* coop. Please verify compliance e. Statutory Fund 4 Passbook/Investment Certificate/FS (other funds and deposits) or any e.1 Are the following statutory funds funded? instrument declaring deposits as funding the reserves Reserve Fund 1 Education & Training Fund 1 Optional Fund 1 Community Development Fund 1
  • 9. f. Retirement Fund 1 Passbook/Investment Security or any f.1 Is the required retirement fund funded?* other similar instrument 1 Sub-Total 22 Total Pts. - Organizational 74 Note : 1 to 10 coop. employees - secure Certificate of Exemption on payment of minimum wage from DOLE Above 10 employees - Set-up retirement plan G. Social Aspect (Note: every positive response earns one (1) point while the negative responsive is zero. Please check on the appropriate box.) QUESTIONS YES NO MEANS OF VERIFICATION Standard Points Point Earned 1. Is there a Social Development Plan? Social Development Plan 1 2. Is it implemented? Vouchers/Reports/Pictures or any similar instrument 1 3. Is there a budgetary allocation for the implementation of Social Financial Statements Development. Plan? 1 4. Is the Community Development Fund utilized for its purpose? Financial Statement vis-a-vis supporting documents 1 Total -Social 4 H. Information on Economic Aspect H.1 Adequacy of Internal Control Observed adequate internal control processes to safeguard the assets of the cooperative. (note: every positive response earn two (2) points while negative answer is zero).
  • 10. QUESTIONS YES NO MEANS OF VERIFICATION Standard Points Points Earned Accounting Manual or any similar a. Is the accounting system well-defined? 2 documents Presence of Codified Approving b. Are the signing authorities clearly defined and approved? Signing Authority (CASA) 2 Updated surety bond of c. Are the accountable officers of the coop bonded? 2 accountable officers Updated recording in the coop book of accounts. (updated entry should d. Are the recording of transactions updated? be at least a day before the visit in 2 the coop(medium to large) or 1 week before (micro-small) Place in a fire-proof steel cabinet (micro-small), back-up for e. Are the accounting records properly maintained and secured? computerized system/properly filed, 2 house outside the building premises (medium-large) Written duties and responsibilities, oath of office, memorandum, f. Are the duties and responsibilities of officers and employees separated and special order, appointment paper, 2 segregated? Board Resolution or minutes of BOD meeting Job Rotation Program or any g. Is the program on job rotation practiced? documents that would assail that it 1 is being practice Requirement of the presence and direct observation of a second person in the performance of important tasks and functions. Both persons shall be equally h. Is joint custody implemented? 1 accountable for the physical protection of the items and records involved (Operation of Vault and Handling of Cash & Vital Documents)
  • 11. The work of one person is to be verified by a second person to ensure that the transaction is i. Is dual control implemented? 1 properly authorized, recorded and settled (Checks, CTD, Borrowings, Due to and Due from Accounts) Sequential numbering of the following documents: Promissory Notes, SD and passbook, CTDs, j. Is the number control implemented? Signature Cards, OR and 1 Provisional Receipts, Share Certificates, Loan Accounts, Expense and Check vouchers, etc. Written communications to k. Is the confirmation/verification of accounts practiced? 1 members Off-site storage of duplicate vital l. Is the record preservation system established? records or any similar security 1 program/ internal control measures Internal Audit Reports vis-a-vis m. Is the internal audit conducted periodically? 2 Internal Audit Program Board Actions on the Internal Audit n. Is the internal audit observations/ comments acted upon by management Reports (at least next BOD meeting 2 immediately? after issuance of reports) Sub-Total 22 TOTAL 100
  • 12. Financial Information Administrative Cost: _______________________________________________________________ Allowance for Probable Losses on Account Receivables: ____________________________________ Allowance for Probable Losses on Investments: ___________________________________________ Allowance for Probable Losses on Loans: _______________________________________________ Allowance Required for 1 year and above: _______________________________________________ Average Total Assets: ______________________________________________________________ Deposit Liabilities: ________________________________________________________________ Earning Assets: ___________________________________________________________________ Earning per Share Beginning: _________________________________________________________ Earning per Share End: _____________________________________________________________ External Borrowings: _______________________________________________________________ Financing Cost: ___________________________________________________________________ General Reserve Fund: ______________________________________________________________ Gross Operating Revenue: ___________________________________________________________ Inventory: ________________________________________________________________________ Liquid Assets: ____________________________________________________________________ Member's Benefit Expense: __________________________________________________________ Members Equity: ___________________________________________________________________ Net Operating Surplus: ______________________________________________________________ Net Surplus: ______________________________________________________________________ Non-performing Assets: _____________________________________________________________
  • 13. Paid-up Share Capital: _____________________________________________________________ Past Due Receivables for 31 days to 1 year: _____________________________________________ Past Due Receivables for more than 1 year: ______________________________________________ Problem Receivables: ______________________________________________________________ Rate of Interest on Share Capital: ______________________________________________________ Rate of Patronage Refund: ___________________________________________________________ Receivables Under Litigation: ________________________________________________________ Receivables: _____________________________________________________________________ Restructured Receivables: ___________________________________________________________ Risk Assets: _____________________________________________________________________ Short Term Payables: ______________________________________________________________ Total Assets (current): _______________________________________________________________ Total Assets (previous): ______________________________________________________________ Total Liabilities: ___________________________________________________________________ Total Volume of Business: ___________________________________________________________ Treasury Share: ____________________________________________________________________ b. Financial Ratio (In the absence of data, zero point) Standard Standard Earned Points Points b.1 PROFITABILITY PERFORMANCE b.1.1 Profitability Ratio: 30% and above 5 25% to below 30% 4 Formula : Net Operating Surplus 10% to below 25% 3 Gross Revenue / Gross Margin 5% to below 10% 2 Below 5% 1
  • 14. In case of break-even or net loss 0 b.1.2 Earning per Share Ratio: Php 2.50 and above 5 Php 2.00 to below Php 2.50 4 Formula : Net Surplus Php 1.50 to below Php2.00 3 ------------------------------------------------- Php 1.00 to below Php 1.50 2 Members' Equity - Treasury Share Below Php1.00 to Php0.75 1 Zero or negative 0 b.1.3 Profitability Growth Rate: 100% and above 5 75% to below 100% 4 Formula : Earning per share end - Earning per share beginning 50% to below 75% 3 --------------------------------------------------------------------------------- 30% to below 50% 2 Earning per share beginning 10% to below 30% 1 Less than 10% 0 b.1.4 Asset Efficiency Rate: 20% and above 5 15% to below 20% 4 Formula : Net surplus 10% to below 15% 3 Total Assets 5% to below 10% 2 Below 5% 1 b.1.5 Rate of Interest on Share Capital: Higher than the inflation rate 5 Amount Allocated for Interest on Share Capital Within the inflation rate 4 2 points below the inflation Average Paid up Share Capital rate 2 3 points or more below the 1 inflation rate Net Loss 0 Sub-Total 25
  • 15. b.2 INSTITUTIONAL STRENGTH b.2.1 Net Institutional Capital Formula: (Reserves +Allowance for probable losses on loans and or account receivables)- 10% and above 6 (Problem receivables assets+ past due receivables receivable under litigation+ 8% to below 10% 5 restructured receivables) 6% to below 8% 4 --------------------------------------------------------------------------------------------------- 4% to below 6% 3 Total Assets 2% to below 4% 2 Below 2% 1 Zero or negative 0 b.2.2 Adequacy of Provisioning (more than 1 year) Formula : Allowance for probable losses on receivables 100% and above 7 Past due receivables over one (1) year 90% to below 100% 6 70% to below 90% 5 50% to below 70% 4 30% to below 50% 3 10% to Below 30% 2 Below 10% 1 Zero or negative 0 b.2.3 Adequacy of Provisioning (31 days to 1 year) Formula : Allowance for probable losses on receivables - allowance required for 35% and above 7 past due receivables one year and above 30% to below 35% 6 --------------------------------------------------------------------------------------------------------- 25% to below 30% 5 Total past due receivables 31 days to 1 year 20% to below 15% 4 15% to below 20% 3 10% to below 15% 2 Below 10% but not zero or negative 1 Sub-Total 20
  • 16. b.3 STRUCTURE OF ASSETS b.3.1 Percentage of Non-Earning Assets to Total Assets 10% and Below 5 Above 10% to 20% 4 Formula : Non-Earning Assets Above 20% to 30% 3 Total Assets Above 30% t0 40% 2 Above 40% 1 b.3.2 Members' Equity to Total Assets 40% to Below 50% 5 50% to Below 60% 3 Formula : Paid-up Share Capital + Deposits for Capital Subscription 30% to below 40% 3 Total Assets 60% to Below 70% 2 20% to below 30% 2 Below 20% or above 70% 1 Less than 20% 0 b.3.3 Deposit Liabilities to Total Assets 30% to 40% 5 Above 40% to 50% 4 Formula : Total Deposit Liabilities 20% to below 40% 4 Total Assets Above 50% to 60% 3 Below 20% to 10% 3 Above 60% to 70% 2 Below 10% to 5% 2 Above 70% 1 Below 5% 1 Zero 0 b.3.4 External Borrowings No external borrowings 5 1% to 20% 4 Formula : Total External Borrowings Above 20% to 30% 3 Total Assets Above 30% to 40% 2
  • 17. Above 40% 1 b.3.5 Receivables to Total Assets 60% to 70% 5 Formula : Loans and/or Accounts Receivables 55% to below 60% 4 Total Assets 50% to below 55% 3 45% to below 50% 2 40$ to below 45% 1 Sub-Total 25 b.4 OPERATIONAL STRENGTH (STAYING POWER) b.4.1 Volume of Business to Total Assets 100% and above 5 75% to below 100% 4 Formula : Total Volume of Business 50% to below 75% 3 Total Assets 25% to below 50% 2 Credit: Loans released; Consumer/Producer/Marketing: Sales; Service: Service Income 5%to below 25% 1 Less than 5% 0 b.4.2 Solvency 110% and above 5 100% to below 110% 4 Formula : (Assets + Allowance for probable losses) -[(Total Liabilities - 85% to below 100% 3 Deposit Liabilities)+ (Past due receivables+ restructured receivables 75% to below 85% 2 + receivables under litigation) 50% to below 75% 1 Deposit Liabilities + Share Capital Less than 50% 0 b.4.3 Liquidity 15% and to 30% 5 Below 15% to 10% 4 Formula : Liquid Assets - Short Term Payables Above 30% to 50% 4 Total members' deposit Below 10% to 5% 3 Above 50% to 60% 3
  • 18. Below 5% to 1% 2 Above 60% to 80% 2 Above 80% or below 1% 1 Zero or negative 0 b.4.4 Efficiency 25 cents and below 5 1) Cost per Volume of Business 26 to 32 cents 3 33 to 39 cents 2 Formula : Operating cost - (members' benefit expense + social service expense) 40 to 46 cents 1 Total Volume of Business 47 cents and above 0 2) Administrative Efficiency 10% and above 5 Above 10% to below 15% 3 Formula : Administrative Cost - (Members' benefit expense social service expense) Above 15% to below 20% 2 Average Total Assets Above 20% to below 25% 1 Above 25% 0 4 times and more 5 3 to below 4 3 3) Turn-Over Ratio (Note: Get the average, if both formula is applicable) 2 to below 3 2 Below 2 1 Account Receivable Turn-over : Net Credit Sales Zero or negative 0 Average Accounts Receivables Account Receivable Turn-over : Total Loans Releases 4 times and more 5 Average Loans Receivables 3 to below 4 3 2 to below 3 2 If multi-purpose cooperative add the rating of Accounts Receivable Turn over Below 2 and Loans Receivable Turnover and divide by 2 to get the average. Zero or negative 0 For single type select whatever is applicable to the coop. Sub-Total 30 Total - Financial 100
  • 19. TO GET THE SCORE GARNERED POINTS MULTIPLIER RATING NON-FINANCIAL : 100 X 35% = 35% NON-FINANCIAL: 35% FINANCIAL : 100 X 65% = 65% FINANCIAL: 65% ------ TOTAL 100% TOTAL _______________ ADJECTIVAL RATING Medium & Large Small Micro Excellent Performance 91 - 100% 81% - 100% 75% - 100% Very Satisfactory Performance 81 - 90% 71% - 80% 61% - 74% Satisfactory Performance 71 - 80% 61% - 70% 51% - 60% Fair Performance 61 - 70% 51%- 59% 41% - 50% Needs Improvement 60 &below 50% and below 40% and Below PERFORMANCE RATING FORM PARAMETERS STANDARD POINTS MEDIUM AND LARGE I. ORGANIZATIONAL ASPECT 76 a. Leadership 25 a.1 Functions, Duties and Responsibilities 10 a.2 Qualifications and Disqualifications 2 a.3 Composition 1
  • 20. a.4 Continuing Education and Training 4 a.5 Financial Literacy 3 a.6 Succession Planning 3 a.7 Ethics 2 b. Human Resource and Management 14 a.1 Functions, Duties and Responsibilities 3 a.2 Personnel Policy 2 a.3 Staff Development and Career Pathing 3 a.4 Compensation and Benefits 4 a.5 Ethics 2 c. Members 12 c.1 Capitalization 5 c.2 Governance 5 c.3 Ethics 2 d.Structure 4 c.1 Organizational Structure 2 c.2 Operational Structure 2 d. System and Mechanism 21 d.1 Maintenance of Books Codification of Documents 2 d.2 Manuals 6 d.2 Business Operation vis-à-vis Articles of Cooperation 2 d.3 Compliance to Rules and Regulations 7 d.4 Statutory Fund 4 d.5 Retirement Fund II. ECONOMIC ASPECT 104 55.46%
  • 21. a. Adequacy of Internal Control 28 b. Financial Performance 76 b.1 Profitability Performance 24 b.1.1 Profitability Ratio 4 b.1.2 Earning per Share Ratio 4 b.1.3 Profitability Growth Rate 4 b.1.4 Asset Efficiency Rate 4 b.1.5 Rate of Interest on Share Capital 4 b.1.6 Rate of Patronage Refund 4 b.2 Institutional Strength 12 b.2.1 Net Institutional Capital 4 b.2.2 Adequacy of Provisioning (more than 1 year) 4 b.2.3 Adequacy of Provisioning 31 days to 1 year) 4 b.3 Structure of Assets 16 b.3.1 Non-Earning Assets to Total Assets 4 b.3.2 Members Equity to Total Asset 4 b.3.3 Deposit Liabilities to Total Assets 4 b.3.4 Borrowings to Total Assets 4 b.4 Operational Stamina 24 b.4.1 Volume of Business to Total Assets 4 b.4.2 Solvency 4 b.4.3 Liquidity 4 b.4.4 Cost per Volume of Business 4 b.4.5 Administrative Efficiency 4 b.4.6 Turn-over Ratio 4 III. SOCIAL ASPECT 4 TOTAL RAW SCORE 184 Note : with asterick are bonus points