HRR

1. Human Resources
UMKC Position Management
January 2009
Presented by: Jane Allen
Sr. HR Specialist
Classification & Compensation

2. Human Resources
What is Position Management?
 Position Management is a management tool
that defines staffing by position rather than by
employee.
 Create and track position data, status, and history
 Links positions to department and supervisor
 Links employees to the position
Manager
(12345678)
Supervisor
(00000080)
Supervisor
(00000085)
Supervisor
(00000090)

3. Human Resources
What is Position Management?
 Position Management Number (000XXXXX) identifies a particular
job, whether vacant or filled, active or inactive, with a department and
supervisor (reports to).
 HR is assigning all jobs (Academic, Administrative, and Student) to
PS Position numbers.
 HR is also cleaning up existing position numbers so that only viable
positions are in active status.

4. Human Resources
Benefits of Position Management
 Ability to track positions by status – active, vacant, and filled.
 Allows managers to view the overall departmental structure
(organization planning).
 Provides HR with a tool to more effectively assess equity.
 Provides for history of a position (i.e., reclassification or academic
career progression.)
 Implementation of other PS Modules like Time and Labor

5. Human Resources
Changes in Position Management
Guidelines
 All positions at UMKC will be assigned to a position number.
Position numbers will be assigned as follows:
 Change: All positions will be assigned a unique position number
with a head count of one (one-to-one relationship).
 Change: Temporary and Student positions will no longer be
issued group position numbers effective immediately. (Exception:
Medical Residents)
 Change: Existing group positions will be ‘ungrouped’ and each
headcount will be assigned a unique position number.

6. Human Resources
Changes in Position Management
 Process Changes
 Academic Positions
 Vacant or New Positions: typically only requires submission of a
Position Management Action Form (PMAF) , and HR will enter the
position changes.
 Filled Positions: will require the PMAF and PAF. {Note: A change
of Job Code may require changing the 6-digit account code.}
 Administrative Positions
 New positions continue to require a PCQ.
 Vacant positions may require a PCQ if the position is inactive or title
changes are required.

7. Human Resources
Finding Position Data in PeopleSoft
 HR Facilitators have the ability to access the following
data in Position Management:
 Vacant active positions
(Example: Do I have an existing position number job code
XXXX?)
 Details of a Position
 Position History

8. Human Resources
How do I find my information in PS?
What vacant positions do I have in my department?
Organizational Development > Position Management > Review Position/Budget Info

9. Human Resources
How do I find my information in PS?
Active Vacant Positions by HR Dept ID
Organizational Development >Position Management > Review Position/Budget Info > Vacant Budgeted
Positions

10. Human Resources
How do I find my information in PS?
Is there a vacant position I can apply to a Request to Fill?
Organizational Development >Review Positions/Budget Info>Vacant Budgeted Positions

11. Human Resources
How do I find my information in PS?
Position Details
Organizational Development >Maintain Positions/Budgets>Add/Update Position Info

12. Human Resources
How do I find my information in PS?
Position Details
Organizational Development >Maintain Positions/Budgets>Add/Update Position Info

13. Human Resources
How do I find my information in PS?
View Position History
Organizational Development > Maintain Positions/Budgets >Review
Positions/Budget Info> Position History

14. Human Resources
How do I find my information in PS?
Finding the Position Number in Job Data
Workforce Administration >Job Information > Job Data

15. Human Resources
How do I find my information in PS?
Finding the Supervisor’s Position Number in Job Data
Workforce Administration >Job Information > Job Data

16. Human Resources
How do I find my information in PS?
The Personnel Action Form (PAF)

17. Human Resources
For more questions regarding Position Management,
please contact:
Jane Allen
Sr. HR Specialist – Compensation
x6670
allenja@umkc.edu
Questions