DepEd - NCAE

1. 2016 NCAE
Test Administration Guidelines

2. ACRONYMS
 SDS -Schools Division Superintendent
 DTC -Division Testing Coordinator
 PSS -Private School Supervisor
 SH -School Head
 STC -School Testing Coordinator
 CE -Chief Examiner
 RS -Room Supervisor
 RE -Room Examiner
 LRN -Learner Reference Number
 TMs -Test Materials
 TB -Test Booklet
 SAS -Scannable Answer Sheet
 EH -Examiner’s Handbook
 SSH -Scannable School Header
 ETRE -Examiner’s Transmittal Report Envelope
 CETRE -Chief Examiner’s Transmittal Report Envelope
 COR -Certificate of Rating

3. Responsibilities of the Testing Staff
The Chief Examiner’s (CE) Workflow

5. The Room Examiner’s (RE) Workflow

9. The Enrolment Data, School ID and
Learner Reference Number

20. I. Test Booklets. There shall be two (2) booklets for NCAE: Test
Booklets A and B.
Booklet A contains the General Directions, Examinee’s
Descriptive Questionnaire (EDQ), General Scholastic
Aptitude (GSA), Technical-Vocational-Livelihood and Sports
subtests.
Booklet B contains the Academic Tracks (HUMMS, STEM
and ABM), Arts and Design and Occupational Interest
Inventory subtests.
Allocation of Test Materials

21. II. Answer Sheets. The examinees shall use scannable
Answer Sheets designed specifically for NCAE.
IMPORTANT: Every examinee must receive two sheets
of AS with the same serial number- one for Day 1 and
the other for Day 2. The RE must check that the serial
numbers of the two sheets are identical.

22. Board Work

23. Board Work

24. On the Storage of Examiner’s
Handbook and Replicas of Name Grid

27. FORM 1

28. FORM 2

29. FORM 3

30. FORM 4

31. Forms 5 and 6
RC Form 5
TEST BOOKLET QUANTITY and COMPLETENESS
VERIFICATION SHEET
Name of School: _____________________ Region: ____________
School ID: ______________ __ Division: ___________
PRE-TEST
1. How many test booklets were allotted to your testing center as
indicated in the Packing Guide, including buffer? _________
2. Upon opening of boxes, are the test materials:
______ complete _______ incomplete _______ with excess
3. If incomplete, how many are lacking/missing? _______
4. What is/are the Serial Number/s?
_______________________________________
5. If excess, how many? _______
6. What is/are the Serial Number/s?
_________________________________________
POST-TEST
1. After retrieval, are the test booklets complete? _______
2. If not, how many are missing/lacking? ______
3. What is/are the Serial Number/s? _________________
___________________________________________________
Prepared by:
_____________________________________________________
Signature over Printed Name of School Testing Coordinator (STC)
Attested by:
_______________________________________________
Signature over Printed Name of Chief Examiner
_______________________________________________
School
NOTE: This form is to be submitted separately to the DTC.
NETRC Form 6
ANSWER SHEET QUANTITY and COMPLETENESS
VERIFICATION SHEET
Name of School: _____________________ Region: _____________
School ID: _________________ Division: _____________
PRE-TEST
1. How many answer sheets were allotted to your testing center
as indicated in the Packing Guide, including buffer? _________
2. Upon opening of boxes, are the test materials:
________ complete _________ incomplete _________ with excess
3. If incomplete, how many are lacking/missing? _______
4. What is/are the Serial Number/s?
_______________________________________
5 If excess, how many? _______
6. What is/are the Serial Number/s?
_________________________________________
POST-TEST
1. After retrieval, are the answer sheets complete? _______
2. If not, how many are missing/lacking? ______
3. What is/are the Serial Number/s?
___________________________________________
Prepared by:
_______________________________________________________________
Signature over Printed Name of School Testing Coordinator (STC)
Attested by:
______________________________________
Signature over Printed Name of Chief Examiner
______________________________________
School
NOTE: This form is to be submitted separately to the DTC.

32. Form 7

33. ETRE

34. CETRE

35. The Forwarder of the Test Materials

36. The Forwarder of the Test Materials