This document summarizes the features and benefits of hosted Exchange email services compared to basic POP mail for small businesses, including mobile access, shared calendars, filters and backups. It also lists common customer referrals such as physicians, HVAC companies, attorneys and real estate agents, and provides the initial setup and monthly per-user costs.
Give a brief overview for new members. Background of me Advanced Tech Enterprises Complete I.T. Solution – manage networks, help desk support, remote support Advanced Record Storage – document storage facility, pickup/delivery, shredding
POP Mail – Post office protocol – stored on local pc, if your pc hard drive back you just lost all of your mail The design of POP and its procedures supports end-users with temporary Internet connections, such as dial-up access , allowing these users to retrieve e-mail when connected and then to view and manipulate the retrieved messages when offline. Although most clients have an option to leave mail on server , e-mail clients using POP generally connect, retrieve all messages, store them on the user's PC as new messages, delete them from the server, and then disconnect
Up-to-date: Exchange stores everything centrally, so you always see the latest version of your email, files, calendar and contacts. Mobile access: Exchange is the software that powers email for handhelds like the latest BlackBerry®, Treo or Windows Mobile devices. It also offers sophisticated Web mail, so you will always be synced with your team. Shared calendars: Lets employees see colleagues' availability to schedule or rearrange meetings, book conference rooms, and plan projects. Shared task lists: Allows 'to do' lists to be created and assigned, then shared with team members. Managers can check off items as they are completed. Shared contacts: Company or shared address books means your customers' contact details will never be lost or misplaced. Microsoft Outlook-Exchange lets employees share information and work together productively, in a way that is otherwise impossible. Mail Filtering – already has integrated software to assist in riding unwanted email – spam filters ect.
In-house vs Hosted – costs, limits downtime, data space limitation Physical Environment – do you have to add a cooling system in place of the server room , having multiple server Data Connection – if internet goes down lose mail functionality – this is common occurrance within shared buildings i.e. office buildings etc. Centralized Location – data stored in one place, not on individual pc’s , mail retrieval Backup – if your server goes down, lose all functionality
Physicians, shared calendars, appointment scheduling , 3 – 4 dr. office could be more giving you the ability to view all of the office happenings from a centralized location Custom Heating & Air – usability when on the the road, service techs can view next call from their phone
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