1. Learner Information System
Online Module for
Elementary and Secondary Schools

2. Learner Reference Number (LRN)
 The LRN is a unique and permanent 12-digit number assigned
to a person who enters the Philippines basic education
program
 The LRN is intended to reference a “Registry of Learners”
which serves as a centralized and authoritative database of
learners’ basic information.
 The LRN offers access to learner profiles in the registry and
even performance data as he or she completes the program,
whether it be in the formal or non-formal mode of learning
 An LRN is issued to a learner when he or she registers in the
basic education program either at the start of the program
(i.e., kindergarten level) or when the learner transfers from a
school and has not yet been issued an LRN

3. Learner Information System (LIS)
 A system for maintaining the registry of learners
aimed at meeting the following objectives
 Provide a standardized registration system for learners
 Track learner progress/performance
 Provide learner information for better program planning and
supervision of schools and learning centers
 Enhance management of learner records

4. LIS Phases of Implementation
Phases Schedule Target Outputs
Pre-Implementation
Phase – LRN Buildup
Aug 2011 –
Jul 2012
• Masterlist of Learners in Public Schools & ALS
for SY/CY 2011
• Initial Registry of Learners with LRNs
Phase 1 – LIS
Deployment &
Establishment of
Learner Registry
Aug 2012 –
Jan 2013
• LIS deployed in schools and CLCs
• Registry of Learners with LRN in Public
Schools & CLCs for CY/SY 2012-2013
• Centralized Registry of Learners
Phase 2 –
Mainstreaming LIS and
Implementation in
Private Schools
Feb 2013 –
Mar 2014
• LIS Enrollment Module operational in schools
and CLCs during enrolment period
• Registry of Private School Learners with LRN
• LIS Module for Private Schools deployed
• EBEIS Integration
Phase 3 – Expanded
Learner Profile
Apr 2013 • Health & Nutrition Profile
• Academic Profile for CY 2013

5. Pre-Implementation Phase
(Aug 2011 – Jul 2012)
 DO No. 67, s.2011 – Submission of masterlist of learners
enrolled in public elementary and secondary schools as well as
ALS programs for CY/SY 2011-2012
 DO No. 22, s. 2012 – Adoption of the Unique Learner
Reference Number
 Centralized generation of LRNs
 Dissemination of Masterlist of Learners with corresponding
LRNs to schools and CLCs
 Incorporation of LRNs in all records which refer to the
learner (eg. permanent record, report card, ALS certificate,
diploma, NAT results, etc.)

6. Phase 1 – LIS Deployment and
Establishment of Learner Registry
Phase 1 Objectives
 Issue LRN to all public school learners: new entrants, previous
SY enrollees with no LRN, Balik-Aral/Balik-Paaralan and
transferees from private schools
 Register CY/SY 2012 learners in the school or learning center
 Update or correct personal background and CCT information
of learners enrolled in SY 2011 and SY 2012
 Cleanup invalid learner records such as duplicate LRNs found
within a school or learning center
 Automate printing of names and LRNs of learners in templates
for Form 1

7. Phase 1 Objectives
Deploying and Stabilizing the LIS
 Facilitate the incorporation of the LRN in all records which
refer to the learner
 Generate summary reports which includes the age profile and
total enrollment

8. Roles and Responsibilities
Regional
Director
• Ensure the overall compliance of the Region in the
implementation of the LIS
• Report the status of implementation of the LIS in the
National Mancom
Regional
Planning
Officer
• Ensure that all divisions submit their data for formal
schools on time
• Provide assistance to the divisions as needed
• Monitor and evaluate implementation of the LIS for
formal schools
Regional ALS
Supervisor
• Ensure that all divisions submit their data for ALS on
time
• Provide assistance to the divisions as needed
• Monitor and evaluate implementation of the LIS for
ALS

9. Roles and Responsibilities
Schools
Division
Superin-
tendent
• Ensure the overall compliance of the division in the
implementation of the LIS
• Approve the deactivation of LRNs as requested by the
school or ALS facilitator
• Report the status of implementation of the LIS to the
RD in the Regional Mancom
Division ICT
Coord.
• Assist the Planning Officer and ALS Supervisor in
ensuring that schools and ALS facilitators have access
to internet and computer facilities
• Provide technical support in the implementation of the
LIS
• Provide technical support in managing the user
accounts of schools and learning facilitators

10. Roles and Responsibilities
Division
Planning
Officer
• Train/mentor the schools in the use of the
online/offline LIS
• Manage the user accounts of schools
• Ensure that all schools comply with the implementation
requirements of the LIS
• Deactivate LRNs as requested by schools and
approved by SDS
• Identify schools which will operate in online and offline
mode
• Conduct random school visits to check on the
accuracy of learner data

11. Roles and Responsibilities
Division ALS
Supervisor
• Train/mentor the ALS facilitators in the use of the LIS
• Ensure that all ALS facilitators have user accounts
• Ensure that all ALS facilitators comply with the
implementation requirements of the LIS
• Deactivate LRNs as requested by ALS facilitators and
approved by SDS
• Conduct random visits to check on the accuracy of
ALS learner data
• Issue LRN for learners enrolled in ALS programs
managed by non-DepEd entities

12. Roles and Responsibilities
School Head • Manage the implementation of the LIS in their
respective schools
• Issue an LRN to learners with no LRN and enroll them
in appropriate grade level and section in current SY
• Enroll transferees to the appropriate grade level and
section in current SY
• Enroll previous SY enrollees to appropriate grade level
and section in current SY
• Update or correct enrollment data, personal
background and CCT information of learners
• Ensure accuracy of learner data and integrity of the
LRN

13. Roles and Responsibilities
School Head • Request DO for the deactivation of multiple LRNs
referring to one learner and learners who do not
actually exist in the school
• Ensure compliance of DepEd Order 22, s. 2012
requiring the inclusion of the LRN in all forms which
refer to a learner
• Manage the user accounts of class advisers if school
opts to divide encoding by section
Class Adviser • Enroll appropriate SY 2011 enrollees to section
handled
• Update or correct personal background and CCT
information of learners

14. Roles and Responsibilities
ALS
Facilitator
• Issue an LRN to learners with no LRN
• Enroll SY 2012 learners to appropriate ALS program
• Update or correct personal background of learners
• Request DO for the deactivation of multiple LRNs
referring to one learner and learners who not actually
exist
• Ensure accuracy of learner data and integrity of the
LRN
• Ensure compliance of DepEd Order 22, s. 2012
requiring the inclusion of the LRN in all forms which
refer to a learner

15. Persons Authorized to Issue the LRN
 Public/Private School - School Registrar or a designated
personnel responsible for maintaining the registry of
learners
 Community Learning Center - Learning Facilitator
responsible for managing the CLC’s registry of learners
 ALS service providers - issuance of LRN shall be the
responsibility of the Division ALS Coordinator

16. LIS Website
 Official website:
http://lis.deped.gov.ph
 Official practice website:
http://lispractice.deped.gov.ph

17. Elementary & Secondary Schools
Roles and Responsibilities

18. Issue an LRN to learners with no LRN
and enroll them
Guidelines
 All learners enrolled in the school must be issued only one LRN
 When a learner without an LRN enrolls, the school must first
search the LIS database through the Search Learner by Name
facility to ensure that this learner was not assigned an LRN in
another school
 Learners without LRN include new entrants, previous SY
enrollees who were not issued an LRN, Balik Aral, transferees
who were not issued an LRN in their previous school
 The school will create a new LRN only if the learner was not
found in the database
 If the learner was found, the school will enroll the said learner
instead of creating a new LRN

19. Issue an LRN to learners with no LRN and
enroll them
 School logs in LIS Main Page

20. Issue an LRN to learners with no LRN and
enroll them
 System displays welcome page for school account

21. Issue an LRN to learners with no LRN and
enroll them
 School clicks on the Formal Schools facility in the Main Menu to
access the Select School Screen

22. Issue an LRN to learners with no LRN and
enroll them
 School clicks on Next to access Search Learner Screen

23. Issue an LRN to learners with no LRN and
enroll them
 School checks Name in the Search by options
 System displays the criteria for searching by name

24. Issue an LRN to learners with no LRN
and enroll them
 School enters region and division where
the learner previously came from. If the
learner is a new entrant then school
should select the current division.
 School enters the First Name, Middle
Name, Last Name in the appropriate
fields
 School clicks on search to display a list
of learners who have names similar to
the search criteria
 If the learner was not found or is not in
the list displayed, school clicks on the
Create New Learner command which
appears after the search was conducted

25. Issue an LRN to learners with no LRN
and enroll them
 System displays the Create
New Learner Screen
 School enters the
appropriate background and
enrollment information
then clicks on submit to
save the data

26. Issue an LRN to learners with no LRN
and enroll them
 System updates the database and displays the LRN issued to
the learner

27. Issue an LRN to learners with no LRN
and enroll them
 If school finds the learner, school
clicks on edit to enroll the learner

28. Issue an LRN to learners with no LRN
and enroll them
 System displays the Edit
Learner Screen
 School updates
background and
enrollment information
then clicks submit

29. Issue an LRN to learners with no LRN
and enroll them
 System updates the database

30. Enroll transferees to the appropriate
grade level and section in current SY
Guidelines
 Enrollment of transferees who have a copy of their LRN shall
be accomplished through the Search Learner by LRN facility

31. Enroll transferees to the appropriate
grade level and section in current SY
 School accesses the Search Learner Screen and checks LRN in
the Search by option

32. Enroll transferees to the appropriate
grade level and section in current SY
 School enters the LRN of the transferee then clicks Search
 System displays list of learners who matched the search
criteria

33. Enroll transferees to the appropriate
grade level and section in current SY
 School clicks edit to access
the Edit Learner Screen

34. Enroll transferees to the appropriate
grade level and section in current SY
 School updates background and
enrollment information then clicks
submit

35. Enroll transferees to the appropriate
grade level and section in current SY
 System updates the database

36. Enroll Previous SY Learners
Guidelines
 Previous SY enrollees shall be enrolled using the Enroll
Previous SY Learners facility that allows simultaneous
enrollment of multiple learners

37. Enroll Previous SY Learners
 School clicks on Enroll Previous SY Learners facility
 System displays Enroll Previous SY Enrollees Screen

38. Enroll Previous SY Learners
 School selects the previous SY grade level
 System displays learners enrolled in the previous SY grade
level

39. Enroll Previous SY Learners
 School selects the current SY grade level and enters the
current section
 Schools puts a check mark on the learners to be enrolled in
the current grade level and section the clicks submit

40. Enroll Previous SY Learners
 System updates the database and displays
updated current SY enrollment data of
learners
 If school wants to remove a learner from
the enrollment list, click the letter R
beside the enrolled Learner

41. Update or correct 4Ps/CCT information
Guidelines
 Updating the list of 4Ps/CCT recipients shall be done using the
4Ps/CCT Recipients facility

42. Update or correct 4Ps/CCT information
 School clicks 4Ps/CCT Recipients command
 System displays Identify 4Ps/CCT Recipients Screen

43. Update or correct 4Ps/CCT information
 School selects Current Grade Level
and Section
 System displays learners for that grade
level and section

44. Update or correct 4Ps/CCT information
 School puts a check mark on learner
who are recipients of the 4Ps/CCT
program then clicks submit
 System updates the database

45. Update or correct 4Ps/CCT information
 If school wants to remove a learner from
the list of CCT recipients, click the letter
R beside the Learner name

46. Update or correct Enrollment data and
Personal Background
Guidelines
 Making corrections to the enrollment data and personal
background may be done using the Edit/Remove Enrollees
facility
 The Edit/Remove Enrollees facility allows the user to access all
enrollees for the current school year as opposed to the Enroll
Previous SY Learners which can access only the enrollees of
the previous school year

47. Update or correct Enrollment data and
Personal Background
 School clicks Edit/Remove Enrollees facility
 System displays Edit/Remove Enrollees Select Screen

48. Update or correct Enrollment data and
Personal Background
 School selects Current Grade Level and Section
 System displays learners for that grade level and section

49. Update or correct Enrollment data and
Personal Background
 School clicks the letter E beside
the learner name to access the
Edit Learner Screen
 School makes the necessary
corrections then clicks submit

50. Update or correct Enrollment data and
Personal Background
 System updates the database and displays updated information
 If school wants to remove a learner from the enrollment list, click the
letter R beside the Learner name

51. Ensure Accuracy of Learner data
Guidelines
 Per DepEd Order 22, s. 2012, schools are responsible for
ensuring that information for each learner in their respective
area is accurate
 Schools are also responsible for ensuring that all learners in
their respective area have only one LRN which shall be
incorporated in all documents which refer to a learner
 After encoding all learners, schools should manually review the
data of their respective learners. The system also provides a
Check Data facility which automatically checks the following
potential errors:
 No data for gender, residence and barangay
 No explanation for learner with no birthdate
 Learner must be between 4-30 years old (formal), between 4-100 (als)

52. Ensure Accuracy of Learner data
 School clicks Check Data facility
 System displays potential errors found
 School clicks the letter E beside the Name to access the Edit
Learner Screen

53. Ensure Accuracy of Learner data
 School makes the
necessary corrections and
clicks submit

54. Ensure Accuracy of Learner data
 System updates the database and the list of potential errors

55. Request DO for the deactivation of LRN
Guidelines
 Schools shall ensure that all learners in their respective area
have only one LRN. In case a learner has more than one LRN,
the school shall select the official LRN of the learner and
request the division to deactivate the other LRNs
 Schools shall also request for the deactivation of LRNs
assigned to learners who do not belong the school
 The request to deactivate an LRN shall be submitted to the
SDS for approval following the format in Enclosure 2 of
DepEd Order 22, s. 2012
 The LRN of learners who have dropped out, died or
transferred out SHOULD NOT be deactivated

56. Request DO for the deactivation of LRN

57. Manage the user accounts of class
advisers
Guidelines
 A large school may delegate encoding of learners to class
advisers by creating a user account that can access only
the section handled by the adviser
 In order to avoid conflict with the user accounts of other
schools the following naming convention will be used:
schoolid_name of adviser (ex. 101132_aabanil)
 The user account of class advisers do not have access to
the Search Learner and Check Data facility. Class
advisers can only access learners enrolled in their
respective classes.

58. Manage the user accounts of class
advisers
 School clicks on the User facility in the
Main Menu
 System displays the Search User Screen
 School clicks on Add New User facility to
access the Add User Screen

59. Manage the user accounts of class
advisers
 School enters User Name, Password, Description and sets the
Access level to “Section”
 School selects appropriate grade level and enters the section
name then clicks the Add button

60. Manage the user accounts of class
advisers
 System creates the user account

61. Manage the user accounts of class
advisers
 If the school wants to edit an existing account such as change
the password, grade level or the section name, school shall
enter the account name in the Search User box then click the
Search button
 System displays all users matching the search criteria
 School clicks on the letter E beside the user name

62. Manage the user accounts of class
advisers
 System displays Edit User Screen
 School makes the appropriate changes then clicks on Edit
 System updates the database

63. Manage the user accounts of class
advisers
 If the school wants to delete an existing account, school shall
click the letter D beside the user name to access the Delete
User Screen

64. Manage the user accounts of class
advisers
 School clicks on the Delete button to confirm deletion of the
user account.
 System delete user account

65. Reports

66. Reports

67. Reports

68. Reports

69. Reports

70. Items for Development prior to Level 3
Training of Schools and ALS Facilitators
 Data entry for name of teacher handling a section as well
as learner height and weight
 Report generation of templates for school/ALS forms (eg.
Form 1, 3, 137, others)
 Report generation for the Nutritional Status Report
 Offline LIS for schools that are unable to access the
internet

71. Thank you