Lesson 3 of Microsoft Office Word 2007 at the Willmar Public Library.

1. Microsoft Office Word 2007
Lesson 3: Creating, Saving, &
Managing Files
Samantha TerBeest
Willmar Public Library

2. Overview
 Creating a Document
 Finding a Saved Document
 Saving as a New Document/Creating a New Folder
 The Save Command
 Moving Files
 Organizing Files & Folders
 Deleting a File or Folder

3. Creating a Document
 When you first open or type in a Document, it shows
Document1 in the Title Bar.
 If you do not save your information, it will become
lost.

4. Exercise: The “Formal” Save
 Open Word
 Type: This is the first document that I
will be saving.
 Click the office button,
 Move the pointer down to the Save As command. It
will change color & a menu will appear in the right
plane.
 Click the Word Document in the right plane.
 You are now in the “Save As” Dialog Box.

5. Creating a Document, Cont.
 At the Top of the Save As Dialog Box:
 You specify the storage location of the document
 By default the storage location will show the “Documents”
folder.
 At the Bottom Plane:
 The File Name box is located here
 You specify the name of the box here
 By default, the name is usually the first line of the Document.

6. Exercise, Cont.
 Keep the Storage Location as the Documents Folder
 Keep the File Name as the Default Name
 Click the Save command in the Save As dialog
window.
 Close Word. It will close without asking to confirm
saving because you just did.
 You have now successfully created a document
stored in the Documents folder. Its name is This is
the first document that I will be saving.

7. Finding a Saved Document
 Exercise:
 Click the Start Button at the bottom of the Desktop
Screen.
 Type “Libraries” in the search bar and click Enter.
 Choose Documents from the menu.
 You will now see the contents of the Documents
folder.
 The longer Names of Documents will not always
appear. It is recommended to always have short
names.

8. Finding a Saved Document, Cont.
 Exercise, Cont:
 Click on the name of the document you created. (Do Not
Double-Click.)
 Notice that detailed information is shown in details
plane at the bottom.
 If there is no plane, click Organize, move the pointer
down to Layout, in the menu click Details Plane.
 Exercise
 Double-click on the document name. Word opens
showing the document.

9. Saving as a New Document/New Folder
 Exercise:
 Stay in the document you just opened
 Type: Here is some additional text.
 Click the Office button, click Save As.
 We want to save this in a New Folder which we will
create.

10. Saving as a New Document/New Folder
 New Folder Exercise:
 Click New Folder on the tool bar in the Save As dialog window.
 The new folder is now in the contents pane and is highlight in a
textbox if you want to change the name. Enter a new name
and call it: exercise documents
 Press Enter.
 Now double-click into the folder.
 Click the File Name: box. The name will be selected so you
can just type in the new name. Use: test file 2.
 Click Save.
 The file is now saved. Notice that the title bar now shows a
new name.
 Close Word.

11. The Save Command
 There is also the Save Command; we have only
used the Save As Command. There are differences
between the two.
 Save As:
 Allows you to store a new file with the modified
information in Word on your computer.
 Save:
 It replaces the stored file with material currently in the
Word program – and thus in the working memory. The
previous file is overwritten and thus destroyed. Word
does not ask for permission to destroy the old file!

12. The Save Command, Cont.
 Why is Save Good?
 It allows you to save the document periodically.
 You can save, take a break, and come back.
 If the power goes out or your pet unplugs the computer, you will
have a recovered copy of the last stored version.
 Just remember the previously stored version is
replaced.
 If you just deleted a section of text, click Save, and then
change your mind about the deletion, you may be in
trouble.

13. The Save Command, Cont.
 Save As is for safekeeping of a document version
that you may want to come back to.
 Save as you add material so you will not lose the
latest additions.
 The save command has to locations:
 In the Office menu/Office Button.
 In the Quick Access Toolbar.

14. Moving Files
 Moving a file means that it is removed from the source
location and placed into the destination location.
 Exercise:
 Click Start.
 Type “Libraries” in the search bar and click Enter.
 Click Documents.
 Change the view of the contents pane to large icons. Click the
next to , then click Large Icons. (Note: Large Icons
are easier to drag.
 Find the file SampleDocument and drag it to the exercise
documents folder.
 Find the file This is the first… and drag it to the exercise
documents folder.

15. Organizing Files and Folders
 Exercise:
 Open Word.
 Click the Office Button.
 Click Open.
 In the contents pane, next to Arrange By:, select Date
Modified.
 This will arrange folders and files by the date they were
modified. You can also arrange by title, author, and more.

16. Deleting a File or Folder
 Exercise:
 Hover the pointer on the WB_PracticeFiles icon with the
zipper. Note: this folder is described as a “Compressed
(zipped) Folder.”
 Right-click on the icon or name.
 In the drop-down menu, click Delete.
 In the Delete Folder dialog, click Yes to move the file to
the Recycle Bin.

17. End of Lesson 3
 Senior Academy. (2008). Word 2007 Basics: An
Introduction to Microsoft Office Word 2007. Ludwig
Keck.
 Next Class is Tuesday, October 23rd @ 11AM. We
will be learning how to modify text.