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COLLAGE MANAGEMENT SYSTEM IN JAVA
1.
International Research Journal
of Engineering and Technology (IRJET) e-ISSN: 2395-0056 Volume: 10 Issue: 03 | Mar 2023 www.irjet.net p-ISSN: 2395-0072 © 2023, IRJET | Impact Factor value: 8.226 | ISO 9001:2008 Certified Journal | Page 271 COLLAGE MANAGEMENT SYSTEM IN JAVA Author 1: Ayush Athare Author 2: Rahin Shaikh Author 3: Rashid Shaikh Author 3: Shyam Pawale Mr. V. A. Sonawane HOD Matoshri Aasarabai Polytechnic Nas ---------------------------------------------------------------------***--------------------------------------------------------------------- Abstract - The purpose of this project is to developacollege management system in Java that helps in automating various administrative and academic tasks in a college or university. The system provides an efficientand user-friendlyinterface for students, teachers, and administrators to access and manage information such as student records, course schedules, and grades. The project was developed using Java, with a focus on robustness, scalability, and security. The system was tested and implemented in a simulated college environment, and the results showed that it effectively addresses the need for a centralized and streamlined college management system. The project provides a solid foundation for future improvements and offers a useful tool for colleges and universities looking to improve their management processes. Key Words: JAVA, COLLAGE MANAGEMENT SYSTEM, MYSQL database, Student Details Management, Record Keeping System, attendance tracking system, profile management system 1.INTRODUCTION A college management system (CMS) is a software application that provides an integrated solution for automating various administrative and academic tasks in a college or university. The purpose of a CMS is to streamline and centralize the management of information, processes, and resources in a college environment, with the goal of improving efficiency, transparency, and communication. A typical CMS includes modules for managingstudentrecords, course schedules, grades, staff information, and financial data. The system also provides a user-friendly interface for students, teachers, and administratorstoaccessandmanage the information they need. With a CMS, colleges can reduce manual effort and errors, increase productivity, andprovide better services to their students and staff. The development of a CMS in Java provides several advantages, including the platform's robustness, scalability, and security. Java is a widely used programming language with a largecommunity of developers, making it easier to findsupportandresources for the project. Additionally, Java is well suited for building large-scale and complex software applications, making it an ideal choice for a college management system. Overall, CMS in a college environment has the potential to significantly improve the efficiency and effectiveness of the college's administrative and academic operations, ultimately benefiting the students and staff. 2. OBJECTIVE The objective of a college managementsystem(CMS)project include: 1. Streamlining administrative processes: TheCMSshould automate and simplifyvariousadministrativetaskssuch as student enrollment, course registration, grade management, and financial management. 2. Centralizing information: The CMS should provide a single source of information for students, teachers, and administrators, making it easier to access and manage information such as student records, course schedules, and grades. 3. Improving communication: The CMS should facilitate communication between students, teachers, and administrators, allowing them to exchange information and collaborate more effectively. 4. Enhancing security and privacy: The CMSshouldensure the security and privacy of sensitive information, such as student records and financial data, through theuseof secure authentication and authorization mechanisms. 5. Providing real-time information: The CMS should provide real-time information to students,teachers,and administrators, allowing them to make informed decisions based on the latest data. 6. Improving decision-making: The CMS should provide relevant and accurate information to decision-makers, such as administrators and teachers, to support informed and effective decision-making. 7. Enhancing student experience:TheCMSshouldimprove the overall experience of students by providing them with easy access to information and resources, and enabling them to participate more fully in the academic process. Overall, the main objective of a CMS projectistoimprovethe efficiency, transparency, and communication ofthecollege's administrative and academic operations, ultimately benefiting the students and staff.
2.
International Research Journal
of Engineering and Technology (IRJET) e-ISSN: 2395-0056 Volume: 10 Issue: 03 | Mar 2023 www.irjet.net p-ISSN: 2395-0072 © 2023, IRJET | Impact Factor value: 8.226 | ISO 9001:2008 Certified Journal | Page 272 3. Requirements(Functional and Non-Functional): FUNCTIONAL REQUIREMENTS : This system aims to improve the efficiency of college information management,andthemainfunctionismanaging and maintaining information. The administrator and students are two major functional requirements in the system. The Administrator will be given more powers (enable/disable/ update) than otherusers.Itwill beensured that the information entered is of the correct format. For example, name cannot contain numbers. In case if incorrect form of information is added, the user will be askedtofill the information again. Students use the system to query and enter their information only. NON-FUNCTIONAL REQUIREMENTS: Performance Requirements : The proposed system that we are going to develop will be used as the chief performance system for helping the organization in managing the whole database of the student studying in the organization. Therefore, it is expected that the data base would perform functionally all the requirements that are specified Safety Requirements: The databasemaygetcrashedatany certain time due to virus or operating system failure. Therefore, it is required to take the database backup. 4. PROBLEM SOLVED: The current college management systems may have some limitations and challenges that negatively impact the efficiency, accuracy, and communication of the college's administrative and academic operations. Some common problems in current college management systems include: 1. Lack of automation: Many college management systems rely on manual processes, which can lead to errors, delays, and inefficiencies. The proposed CMS project aims to automate and streamline administrative processes, reducing manual effort and errors. 2. Incomplete or outdated information: Current college management systems may not provide real-time information, leading to outdatedorincompletedata that can impact decision-making. The proposed CMS project aims to provide real-time and accurate information, improving the quality of decision-making. 3. Poor communicationandcollaboration:Communication between students, teachers, and administrators may be limited in current college management systems,leading to a lack of collaboration and coordination. The proposed CMS project aims to enhance communication and collaboration, allowingformore effectiveteamwork and coordination. 4. Security and privacy concerns: Current college management systems may not have adequate security and privacy measures, leading to the risk of data breaches and unauthorized access to sensitive information. The proposed CMS projectaimstoenhance security and privacy, ensuring the protection of sensitive information. 5. Inflexibility: Current college management systems may not be flexible enough to accommodate changing requirements or new processes. The proposed CMS project aims to provide a flexible and scalable system, allowing for future expansion and improvement. By addressing these issues and limitations, the proposed CMS project aims to improve the efficiency, accuracy, and communication of the college's administrativeandacademic operations, ultimately benefiting the students and staff. 5. DFD- Dataflow Diagram: It defines the actual flow of data throughout the system. It can also be used for the visualization of Data ProcessingDFD shows the interaction between the system and outside entities 6. MODULES :
3.
International Research Journal
of Engineering and Technology (IRJET) e-ISSN: 2395-0056 Volume: 10 Issue: 03 | Mar 2023 www.irjet.net p-ISSN: 2395-0072 © 2023, IRJET | Impact Factor value: 8.226 | ISO 9001:2008 Certified Journal | Page 273 The system after careful analysis has been identified to be presented with the following modules: The modules involved are: 1. Admin Profile: Through this service one can access the complete information about the college campussuchas name, email-id, contact details, website url and other social media links. 2. Courses: This module of the CMS system provides information about the courses provided by the college and help in listing the courses. 3 Student: Any school or any colleges that want to check the summary about the student of the college, so that they will be able to choose the particular students for their campus placement and get information about a particular student. 4. Attendance report: It gives the attendance status of students. Faculty will update the attendance periodically as per the subjects. The record of this attendance is kept which is helpful in further. 4. Marksheet Report: This facility provides the performance of the student in each exam which is conducted byuniversity or college such as midterm performance. Marks obtained by students in exams will be updated by faculties that can be access by students and parents. 5. Faculty: This module lets the user know about the faculties present in college and provides information about the faculties. 6. Chat: This module is like a community that is formed by students and faculties which will help them to solve the doubts and notices can be shared easily . 7. Users: This service helps us to manage different types of users. It provides information about the users. 8. Authorization : The loginpageverifiesuserwithusername and password, it only proceeds to next interface if credentials are valid. Since there are three types of users such as Admin, Faculty and user. They have their separate login information. 7. CONCLUSIONS The development of a college management system (CMS) in Java can help colleges improve their operations and
4.
International Research Journal
of Engineering and Technology (IRJET) e-ISSN: 2395-0056 Volume: 10 Issue: 03 | Mar 2023 www.irjet.net p-ISSN: 2395-0072 © 2023, IRJET | Impact Factor value: 8.226 | ISO 9001:2008 Certified Journal | Page 274 efficiency by providing a centralized system for managing various aspects of college life. The CMS can streamline processes, reduce administrative workload, and provide students, teachers, and administrators with easy access to information and resources. This project provides a smart solution for collages to store, accessandmanageinformation regarding students, faculties and college more smartly. In addition, the wide availability of Java developmenttoolsand libraries makes it easier to build and maintain the CMS, enabling colleges to achievetheirgoalsandmeettheirneeds. The CMS project can help colleges to better manage their operations and resources, and to provide a better educational experience for their students. The development of a CMS in Java can be a valuable investment for colleges, providing a flexible and scalable solution for managing their operations for years to come. This project smartly reduces the paperwork and workload by digitalizing he work. It provides a single platform with multi solution and makes the work more easier. 8. REFERENCES 1. Java Platform, Standard Edition (Java SE): The official documentation for Java SE,theJava platform for desktop and server environments, can be found at https://docs.oracle.com/en/java/ 2. Java Database Connectivity (JDBC): The official documentation for JDBC,the Java APIforconnecting to relational databases, can be found at HTTPS://DOCS.ORACLE.COM/EN/JAVA/JAVASE/14 /DOCS/API/JAVA.SQL/JAVA/SQL/PACKAGE- SUMMARY.HTML 3. "Java How to Program" BOOK BY PAUL J. DEITEL AND HARVEY DEITEL BIOGRAPHIES (Optional not mandatory ) Name – Rahin Salim Shaikh CollegeName-MatoshriAasarabai Polytechnic Nashik Name – Ayush Nitin Athare CollegeName-MatoshriAasarabai Polytechnic Nashik Name – Rashid Samir Shaikh CollegeName-MatoshriAasarabai Polytechnic Nashik Name – Shyam Bhanudas Pawale CollegeName-MatoshriAasarabai Polytechnic Nashik
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