1. KWACHA
GOODMORNING
SHOW
WITH
CONNIE
1

2. GROUP 3
BI-ANNUAL, ANNUAL PLANNING (STEERING
COMMITTEES), ANNUAL STAFF MEETINGS,
ANNUAL COUNTRY PROGRAM PORTFOLIO
REVIEW (CPPR) MEETINGS
2

3. What kind of decisions do you make at these
meetings?
3

4. • Amend targets accordingly (evaluation)
• Revise annual work plan and budget after 6
months or one year depending on loan
agreement.
• Amendment to MoUs with service providers,
extension of contracts etc
• Staff changes where necessary
• Amend activities and interventions according
to prevailing circumstances
• Make changes according to findings from
project supervision missions
4

5. What steps and specific activities for
learning and adaptation need to be
carried out for an effective and
efficient performance improvement?
5

6. • Consultative visits with
beneficiaries, farmers,
implementers at field level to
identify needs and challenges
• Validation workshop at district
level, PCU level and steering
committee then develop action
plans
6

7. • Share with stakeholders new approach/orientation,
get feedback and ownership, amend accordingly
• Implementation of new approaches and decisions
(follow-up actions)
• For new posts that are identified, get approval from
steering committee then with IFAD for NO OBJECTION
• For adapting new approaches e.g. through experience
from learning route, share new ideas with steering
committee, get no objection from IFAD then
implement
• For changes to the AWPB, present new
activities to steering committee, ask NO from
IFAD
7

8. What input do you need at this
meeting/activity from the other 4 KM
components?
8

9. • M&E: collects and consolidates data/information and
integrates in the AWPB (progress report – physical
and financial) and performance report, status reports
– help assess and track progress
– achievement of indicators
– feedback and follow-up
• Communication: internal (reports, meeting minutes,
newsletters, publications), External (getting feedback
from stakeholders,) success stories,
• Information Management: e-library, archiving
system, documentaries
9

10. Who should be involved in order to
make these changes really
implemented? And who should be
responsible to make it happen?
10

11. • Beneficiaries (farmers), implementers (front
line staff, technical staff + service providers,
local authorities, traditional leaders, political
leaders at local level), service providers,
policy makers (steering level), and the project
staff, IFAD
11

12. Who should be responsible?
12

13. • All stakeholders involved (shared
responsibility) BUT the PS of the
implementing agency is ultimately
responsible.
13

14. What agenda items should be
discussed in this meeting to enable
L&A?
14

15. • Assess past performance + identify arising
matters
• Presentation and discussion of major changes
• Develop action plan that incorporates new
agreed actions
• Follow up mechanism for the action plan
15

16. How should these meetings be
facilitated in order to be effective and
efficient for learning and adaptation?
And what capacity does this require?
16

17. • Set clear meeting objectives
• Atmosphere that encourages free
expression + participation
• Information sharing
• Good chairperson
• Facilitator – needed for external meetings
• Resources
17

18. • Sufficient + full representation by all
stakeholder
• Gender sensitive
• Short and to-the-point meetings
• Sharing and circulation of agenda
18

19. THANK YOU FOR YOUR
ATTENTION!
===
The lines are now open call our
hotline on
+260 932 1111
19