This document provides details of a project plan for developing a new product at CQ Video Company. It includes a project background, assessment of critical path tasks, a memo to the director of product development outlining the project schedule and budget, an analysis of risks, approaches to reduce the budget and improve project management strategies, and recommendations to improve product quality. The total estimated budget for the project is $293,920 and it is expected to be completed by April 1st with 148-155 days needed to complete all milestones and tasks.

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ICT Product development Project plan: A
case of CQ Video Company

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Table of Contents
1. Project background .....................................................................................................................3
2. Assessment Part A.......................................................................................................................4
2.1 Critical path tasks of the project ...........................................................................................4
3. Memo to Director of product development ..................................................................................6
4. Risk Management........................................................................................................................9
5. Approach of project budget reduction........................................................................................10
6. Approach for better project management strategies...................................................................11
7. Better qualityin product development.......................................................................................12

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1. Project background
Always a proper project management plays a crucial role in deciding the overall success of any
project execution. Prior planning of all the project activities is required across developing a
project plan and in general various assumptions, attributes and constraints are considered.
Assumptions made over the project management plan will be based on the available resources
and infrastructure at the time of project management plan development and in future. Resource
requirements are also estimated against the duration to complete a specific task across
developing a typical project management plan. A case with CQ Video Company is considered
over developing the project plan, where a typical Gantt chart, Tasks and their descriptions,
resource requirements, time duration and budget planning is done based on the inputs provided.
MS Project management Professional 2010 tool is used to plan the desired project and the
corresponding questions raised over the case study are answered in detail and given below

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2. Assessment Part A
2.1 Critical path tasks of the project
Based on the project plan prepared against the project requirement using the MS project
management software, few critical path tasks are identified and they are as listed below
Critical Path Tasks
CQ Video Company
Milestones
M1 Completion of Concept review
M2 Completion of Design and review
P1 Prototype Building
P2 Prototype Building
M3 Review of Final Design
M4 Review of Product Launch
Workshop planning
Electronics
1.4 Verification tests for all the electronics—P1
1.5 Improvements over Circuit design---P2
Software
Mechanics

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3.1 Industrial Design
3.2 Modifications to existing PWB outline
3.3 Design of mechanical CAD system---P1
3.4 Analysis of stack tolerance
3.5 Analysis of mechanical tasks---P1
3.6 Modifications to the existing mechanical parts—P2
Verification
4.2 Testing of respective components
4.5 Validation tests for the products
4.6 Compiling technical construction file
4.7 Approval tests and regulatory tests
Prototype 1 Build
5.1 Lead time of all the components is calculated
5.2 Manufacturing and delivery of PWB
5.5 Build of Prototype---P1
Prototype 2 Build
6.1 Lead time of all the components is calculated
6.2 Manufacturing and delivery of PWB
6.4 Lead time calculation of mechanical parts
6.4 Build of prototype---P2
Production of devices for market or customer
8.1 Preparation of production and assembly lines
8.2 Device production
Table 2.1.1: Table showing the critical path tasks of the project
Resource over allocation issues over the current project are created over the file
CQVideoPartA1.mpp and CQVideoPartA2.mpp. All the possible additional milestones are added

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over the part2 of the MS Project file created and attached and the respective snapshot is as shown
below
Fig 2.1.1 Milestones and project activities of CQ Video project management Gantt chart
CQVideoPartA1.mpp
Fig 2.1.2: Milestones and project activities of CQ Video project management Gantt chart
CQVideoPartA2.mpp
3. Memo to Director of product development

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Memorandum
CQ Video Company
Subject: Detailed Project Schedule
To: Mr. Product (Product development director)
From: Project Management Team
Based on the previous discussion the first milestone of the project is due on 5th September 2014,l
and from the core analysis of the proposed product development plan, respective project plan
which includes the resources, time constrains, budget and Gantt chart is prepared and is as
attached. It is expected that the entire project will be completed by 1st April 2014 based on the
total milestones set, resources and budget available. Project manager is responsible in this
context, to ensue, all the human capital and budget is completely available through the project
execution plan. A total of 148 to 155 days will be taken to complete the entire proposed project
including all the risks and possible assumptions consideration. Each and every milestone is
divided into number of sub tasks and the critical paths tasks are also identified as a part of the
core project risk analysis and as attached. Based on the time and resources available, it is
estimated that the total budget would be around $293920 in the best possible case. There are few
alternatives to reduce the budget without effecting the resource allocation and would be provided
in the next memo. A brief snapshot of the of the possible labor cost is as provided
Tasks Estimated Cost
Workshop
planning
$ 8,320.00

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Electronics and
related components
$ 31,920.00
Software module
development
$ 136,480.00
Mechanics
integration
$ 35,200.00
Verification and
testing
$ 28,800.00
Build Proto1 $ 9,600.00
Build Proto2 $ 9,600.00
Documentation of
the milestones and
deliverables
$ 14,000.00
Production
customer
associated devices
(Estimate for 50
units)
$ 20,000.00
Total estimate of
the project
$ 293,920.00

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We are also attaching the entire project schedule as discussed over the memo, please find the
same and revert in case of further queries or issues.
Regards
Project Management Team
4. Risk Management
In general every project includes both pros and cons and thus estimating the possible risks in
prior to milestone or project schedule is equally important in associating with the corresponding
resource allocation strategies. When the current case of CQ Video Company is considered, there
are number of tasks and milestones involved and thus the chances of risks will be also high. In
general these risks can be in the form of resource allocation, deadlines, lack of infrastructure
related components like electronics, software or mechanics and improper allocation of time
against the targets and milestones set. Following are few of the possible risk assumed and they
are discussed as below
 Concept review is the first milestone as per the current case and the main risk associated
in this context, is that previous or existing product development plans and documents
should be in a proper format, such that the respective milestone can be delivered on time
i.e., 5th September 2014. If there is any delay in gathering the required information,
milestone M1 will be effected, which will have potential impact over rest of the
deliverables and milestones of the developed product development project plan
 Another complex risk associated with the current product development project plan is
that, a sequential project management plan is followed against delivery of each milestone

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and if there is delay with any of the tasks, entire project delivery will be affected. The
best example that can be considered over is that, delay in resource allocation will
complete effect the production of number of units required and this can be handled with a
proper critical path analysis against the respective tasks
 There are some risks associated with the external suppliers in terms of delivering the
required components related to electronics, software and mechanics. Thus the respective
risks can be reduced with proper supply chain management strategies.
5. Approach of project budget reduction
From the analysis of the project plan and Gantt chart prepared against resource allocation, time
constraints and budget allocation against each and every milestone and deliverable, it is noted
that the total estimate of the project is around $293920. The overall estimated budget can be
further reduced or optimized in few interesting ways against applying the sophisticated budget
and project scheduling and few assumptions are considered in this context and they are as listed
below
 Production Engineers and Mechanical Engineers can be increased to two each, so that
even the payout increases, the products can be developed quickly and lot of infrastructure
budget can be optimized in this context and this can be around $1298.
 As per the current project and budget schedule, the total estimate allocated for testing and
documentation is around $42000 and this can be reduced by involving the trainees over
the project deliverables and ensure they document a milestone in parallel to the actual
development.

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 Testing cost can be reduced by adopting few automation testing techniques, which can be
embedded against the project tasks deliverables and thus total time and cost for
verification, testing and documentation can be reduced up to 28%
 If the mechanical part modification process can be optimized, the overall cost incurred
against the corresponding task can be reduced to 20%. This can be achieved by buying
the respective parts from Quality of Service based supplier or vendor.
 Cost incurred for Software development can also be reduced by outsourcing few of the
modules or purchasing the existing popular web services in the respective fields. This
approach will reduce the budget allocated against Software development to 15-25%.
 Agile and Scrum based project management can be adopted over the current proposal of
product development and thus the overall project budget can be reduced further to 30%
by avoiding rework on the respective deliverables or testing or documentation.
6. Approach for better project management strategies
Based on the project management plan, Gantt chart, resource allocation, budgeting and time
schedules prepared against the proposed project development, it is clear that each and every
project activity is given ample priority and was allocated with required number of resources and
budget. Apart from the current project management strategies applied and stimulated, there is
scope to improve the respective strategies and few of them are as listed below
 The project management plan prepared in the current case is purely based on prototype,
Rapid application development and waterfall methods. With these approaches the risk of
maintenance issues and design mismatch are high irrespective to the quality measures
considered. Thus the respective process can be improved by adopting the Agile project
management framework

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 From the current project management plan associated with the product development, it is
observed that, lot of attention is given towards the milestone activities and production
activities. In future 4 to 5 Prototype builds can be released using regular scrum patterns of
Agile Project management strategies and thus the quality of the product development and
project management can be further enhanced.
7. Better quality in product development
Utter most care is taken in the current context to deliver the milestones and project activities.
Still there is scope to deliver better quality in terms of project management and product
development and few of the important points are given below after a detailed review of the
current project plan developed

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 Design, Development and Implementation of the Software modules or activities can be
outsourced or purchased in the form of web services, such that over time will be saved
and better Software quality is ensued
 Production of few electronic and mechanical components can also be improved in terms
of quality by engaging Quality and Test engineers, where the traditional approaches of
testing and bug fixing can be replaced with latest automated testing tools like Selenium.
 Entire project management strategies adopted currently can be replaced by sophisticated
techniques of Agile and SCRUM framework, such that better quality is possible in
product development and milestone deliverables as well.
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