Presentation for the ALCTS-PARS Digital Conversion Interest Group session at ALA Annual, 2012.

1. Starting Small: Practical First
Steps in Digital Preservation
ALCTS-PARS Digital Conversion Interest Group Session
ALA Annual
June 23, 2012
Helen K. Bailey

2. Background
v Dartmouth College: small school, big mission
Baker-Berry Library, Dartmouth College

3. Increasing e-Resource
Collections
v 35,000 e-journal titles
v 60,000 e-books
v 1800 digital collections and databases

4. e-Resource Preservation?
v “Final Report of the 2CUL LOCKSS Assessment
Team” - Cornell University Library & Columbia
University Library
v http://2cul.org/sites/default/files/
2CULLOCKSSFinalReport.pdf
v “less than 15% of Cornell e-journal titles as a whole”
preserved in either LOCKSS or Portico

5. Growing Digital Archives
v From the familiar…

6. Growing Digital Archives
v …to the slightly less familiar…

7. Growing Digital Archives
v …to the totally bizarre

8. Increasing Digital Collections
http://www.dartmouth.edu/~library/digital/collections/index.html

9. But…No Repository

10. What is digital
preservation anyway?
CC Image courtesy of noegranado on Flickr

11. Learning Resources
v ICPSR Digital Preservation Management Workshop:
http://www.dpworkshop.org/workshops/fiveday.html
v Charles W. Bailey, Jr’s Digital Curation and Preservation
Bibliography:
http://digital-scholarship.org/dcpb/dcpb.htm
v Digital Preservation Coalition’s Digital Preservation
Handbook:
http://www.dpconline.org/advice/
preservationhandbook

12. Step One: Inventory

13. Format Inventory

14. Shared Documentation

15. Step Two: Gather the Bits
Bag-It

16. Bag-It
v https://wiki.ucop.edu/display/Curation/BagIt
v http://www.digitalpreservation.gov/tools/#b
v Manifest
v Checksum
v Checksum validation

17. Step Three: Backup
CC Image courtesy of William Hook on Flickr

18. Backup Distribution

19. Step Four: Manage

20. Step Four-and-a-Half:
The Near Future
v File Information Tool Set (FITS)
v http://code.google.com/p/fits/
v Identifies, validates, characterizes file formats and
extracts technical metadata using:
v Jhove
v Exiftool
v National Library of New Zealand Metadata Extractor
v DROID
v FFIdent
v Windows File Utility

21. FITS Output Example

22. Current System: Pros
v Inexpensive
v Minimal staff time
v Low barrier to entry (esp. technical)

23. Current System: Cons
v Not scalable
v “Dark archive”… no clear access plan
v Lack of security

24. Step Five: The Future*
?
*Actual implementation decisions not yet made. Any resemblance to real or imagined
repository software is purely coincidental.

25. Other Considerations
v Awareness and buy-in
v Funding
v Policy:
http://www.dartmouth.edu/~library/preservation/
docs/dartmouth_digital_preservation_policy.pdf
v Growth

26. Thank You!
v hakbailey@gmail.com
v http://www.slideshare.net/hakbailey
v http://dartmouthpreservation.blogspot.com