Group Admin Initiatives

(tech-team@bitsaa.org)

BITSAA.org Portal Administration

Group Admin : Initiatives
Guided Tour


Welcome aboard!
Congratulations on becoming the Group Administrator of one of the many
BITSAA International initiatives on the BITSAA.org portal!

The group admin has all privileges to manage online activities going on in the
initiative’s group section. As you go along exercising these privileges, you will
pick up more details about the same.

In the following guided tour, we attempt to introduce you to some of the
introductory features you should know before you begin your distinguished
new role as a portal administrator at BITSAA.

Not to mention, at any time, if you face a difficulty, you can get back to the
BITSAA Technology Team. We are just an email away!

Let’s get started!

tech-team@bitsaa.org Slide Number : 2


Identify your admin privileges
1

Description
Upon visiting the initiative
group home page (like the one
shown in the figure), you
should be able to identify the
‘Group Admin Options’ drop-
down as marked here.

If you are able to see this,
bingo! You now have the given
privileges to administer this
group section.

Problems

Not able to find the drop-down
as marked in this image?

Try refreshing the page once
and if you still can’t locate the
options list, please drop a word
in reply to your introductory
email sent by the Tech-Team.



Exploring Options : Content Management > Group Description
2

Description
1. You can add a brief text
about the purpose of the
group and its activities
here.

2. This is the text that appears
1
on the landing page of your
group. You can edit this as
per your requirements. Its
as easy as using Word! You
can insert photos, media,
Flash presentations here.

2



Exploring Options : Content Management > Custom Pages
3

Description
1. Custom Pages are various
additional content pages
that you want to appear
inside your group section.
You can add one or more
custom pages from this
marked link. Again, making
the custom page is as
simple as typing in Word!
1
2. List of all custom pages
attached to your group. You
can change the order they
appear in the menu (shown
in inset) on the group
homepage (the landing
page).

2



Exploring Options : Content Management > File Library
4

Description
1. BITSAA portal lets the
group admin (and possibly
other group members,
depending on the options
set by the site admin) to
upload files to be accessed
by all group members.
These files are stored as
collections (containing
multiple files). You can
keep collections private to
only group admin(s) or
open to all members.

2. List of all collections
1
created in the group. You
can view and manage
(add/delete items) in these
2
collections from here.



Exploring Options : Calendar Management
5

Description
1. You can also create
calendar events and dates
for your group members to
notify them about a group
activity. The ability to
specify time zone is for
easy integration of the
event in members’ favorite
calendar program.

2. What more? You can even
1
set recurrence settings if
you decide to setup a
recurring event on a daily,
monthly or weekly basis.
2
3. You also have a flexibility of
setting up a recurrence by a
particular date.

3



Exploring Options : Photo Management
6

Description
1. This list shows all photos
posted by members
currently in your group. You
can edit photo properties
like captions and
2
descriptions etc. or choose
to delete the photos.

2. The photos posted on the
1 group need to be approved
by the group admin i.e.
you. Pay special attention
to the legend shown above
the list. Once, approved the
photos will appear on the
homepage as well as upon
clicking ‘Photos’ from the
top navigation links.



Exploring Options : Blog Management
7

Description
1. This shows all active blogs
started in this group, lists
down the number of posts
in each and shows last
activity time.

2. You can approve pending
entries in the blog and set
blog configurations like the
name, description, auto-
approval, who can post etc.
2
from here.
1



Exploring Options : Member Management > View Current Members
8

Description
1. Lists down all members
who have presently joined
this group along with their
batch and location.

2. You may choose to remove
a member from the group
2
1 by selecting this option.



Exploring Options : Member Management > View Pending Members
9

Description
1. Displays all members who
have posted membership
requests to join this group.
This depends on the
options the site admin has
chosen while setting up
this group, i.e. whether
membership request is
required to join the group
or any registered member
can join.
1
2. After verification of the
member’s credentials, you
2 may choose to approve or
deny the request to join the
group.



Exploring Options : Member Communication > Message Group
10

Description
1. You can send a common
message to all members in
your group. You can choose
to attach a file along with
your communication too.
The members will receive
1 the message in their profile
inbox and will be notified
over email of an awaiting
message for them on the
portal.
2
2. The text area of your
communication. Please
note this allows only simple
messages and not rich text.
You can use emoticons
though by choosing them
from the set above.



Exploring Options : Member Communication > Email Group Members
11

Description
1. You can send a common
email to all members in
your group. Be careful!
Please check to see if you
have selected the correct
group to send the message
to from the marked drop-
1
down.

2. The body area of your
email message.
2
Problems

If you get an error : “Sorry! The
feature you are attempting to
access is not permitted by your
member type. “, its because
you are not registered as an
alumnus. We’re sorry, student
members cannot send mass
emails to group members. If
required, you can contact the
Tech-Team or any other group
admin who is an alumnus.



You are now good to go!
From the Technology Team’s side, you now possess all the knowledge to
exercise your group admin privileges on your group. In case you get stuck
somewhere, we are always willing to help.

That’s all! We hope that the guided tour was helpful!


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