Basics of Project Management

1. Project
Management
Basics
PRESENTED BY
GRAYSON J. STEDMAN JR.

2. Ice Breaker
Write down a number between 1 and 4.
Don’t tell anyone your number.

3. Ice Breaker
Give your name
Answer the question based on the
number you wrote down:
1. What is Project Management?
2. Name a key aspect of Project
Management
3. Name a project you played an
integral role in.
4. Name a project you will be or
wish to plan in the future.

4. What is a
Project?
A project is a temporary endeavor undertaken
to create a unique product, service or result.
A project is temporary in that it has a defined
beginning and end time, with a defined scope
and resources.
A project is unique in that it is not a routine
operation, but a specific set of operations
designed to accomplish a singular goal.
A project team may include people who don’t
usually work together, even from different
organizations and across multiple geographies.

5. What is Project Management?
Project management is the practice of initiating, planning, executing, controlling, and
closing the work of a team to achieve specific goals and meet specific success criteria at
the specified time. The primary challenge of project management is to achieve all the
project goals within the given constraints.

6. Initiating
The Project Initiation Phase is the first phase in the Project Management Life
Cycle, and defines the project’s:
OBJECTIVES SCOPE PURPOSE FEASIBILITY DELIVERABLES TO
BE PRODUCED

7. Planning
The Project Planning Phase is the second phase in the
project life cycle. It involves creating of a set of plans to
help guide your team through the execution and closure
phases of the project. The plans created during this
phase will help you to manage time, cost, quality,
change, risk and issues.
Planning is needed to identify desired goals, reduce
risks, avoid missed deadlines, and ultimately deliver the
agreed product, service or result. Without careful
planning, project performance is almost certainly
guaranteed to suffer.

8. Executing
Project execution (or implementation) is the phase in which the plan
designed in the prior phases of the project life is put into action. The
purpose of project execution is to deliver the project expected results
(deliverable and other direct outputs).
It is usually the longest phase in the project management life cycle and
consumes the most energy and resources

9. Monitoring and Controlling
The Monitoring and Controlling process oversees all the tasks and metrics necessary to ensure
that the approved and authorized project is within scope, on time, and on budget so that the
project proceeds with minimal risk. ... Monitoring and Controlling process is continuously
performed throughout the life of the project.

10. Closing
Review project
outcomes
against aims and
objectives
Handing off
deliverables
Archiving
documents
Closing out
contracts
Moving
resources to
new projects

12. The Tripe Constraints
Time
Quality

13. Scope
“The work that needs to be accomplished to deliver a product,
service, or result with the specified features and functions.”
Project scope is the part of project planning that involves
determining and documenting a list of specific project goals,
deliverables, features, functions, tasks, deadlines, and ultimately
costs. In other words, it is what needs to be achieved and the
work that must be done to deliver a project.

14. Scope Work
Breakdown
Structure
A work breakdown structure
(WBS) is a key project
deliverable that organizes the
team's work into manageable
sections.
Sections can be based on
categories or phases of the
project.
Project Tasks are listed within
the sections.

15. Time (Scheduling)
The Project Schedule is determined by the Work Breakdown
Structure and identifies the start and end date of each
project activity and phase of the project, as well as the date
of each Project Milestone. The schedule also determines the
sequence and float of activities, the resources assigned, and
the critical path of the project.
A critical path is the sequence of project network activities
which add up to the longest overall duration, regardless if
that longest duration has float or not. This determines the
shortest time possible to complete the project.

17. WBS Task Name Duration Start Finish
1 Real Deal Steals Website Development 112 days Mon 04/07/16 Tue 06/12/16
1.2 Gather Requirements 4 days Mon 04/07/16 Thu 07/07/16
1.2.1 Obtain Technical specifications 1 day Mon 04/07/16 Mon 04/07/16
1.2.2 Identify User requirements 3 days Mon 04/07/16 Wed 06/07/16
1.2.3 Determine Reporting requirements 3 days Tue 05/07/16 Thu 07/07/16
1.2.4 Determine Website Security Specifications 2 days Wed 06/07/16 Thu 07/07/16
1.2.5 Identify Website Search Engine Optimization 2 days Wed 06/07/16 Thu 07/07/16
1.3 Establish Design 43 days Wed 06/07/16 Fri 02/09/16
1.3.1 Obtain Vendor Quotations 15 days Fri 08/07/16 Thu 28/07/16
1.3.2 Design elements 3 days Wed 06/07/16 Fri 08/07/16
1.3.3 Design Overall layout 1 day Wed 06/07/16 Wed 06/07/16
1.3.4 Design Content elements 3 days Thu 07/07/16 Mon 11/07/16
1.3.5 Design User Portal 15 days Mon 01/08/16 Fri 19/08/16
1.3.6 Design Ecommerce Portal 15 days Mon 08/08/16 Fri 26/08/16
1.3.8 Select Technical Framework 5 days Mon 29/08/16 Fri 02/09/16
1.4 Implement Technical Framework 103 days Fri 08/07/16 Tue 29/11/16
1.4.2 Build or acquire back end 10 days Mon 05/09/16 Fri 16/09/16
1.4.3 Build or acquire front end (user interface) 35 days Mon 05/09/16 Fri 21/10/16
1.4.5 Create Content 15 days Thu 27/10/16 Wed 16/11/16
1.4.7 Secure Website 4 days Thu 17/11/16 Tue 22/11/16
1.4.8 Implement Search Engine Optimization 9 days Thu 17/11/16 Tue 29/11/16
1.4.9 Create Reports 3 days Fri 08/07/16 Tue 12/07/16
1.5 Test Site 25 days Thu 27/10/16 Wed 30/11/16
1.5.2 Test Interactive elements 8 days Fri 18/11/16 Tue 29/11/16
1.6 Roll Out Site 4 days Thu 01/12/16 Tue 06/12/16

20. Cost (Budget)
Cost management is the process of estimating, allocating,
and controlling the costs in a project. It allows predicting
coming expenses in order to reduce the chances of it going
over budget. Projected costs are calculated during the
planning phase of a project and must be approved before
work begins.
The Project Cost is determined by the Work Breakdown
Structure and Schedule Baseline and cost of each project
activity and phase of the project.

21. WBS Task Name Duration Work Cost
1 Real Deal Steals Website
Development
112 days 1,616 hrs $23,800
1.2 Gather Requirements 4 days 200 hrs $3,120
1.3 Establish Design 43 days 512 hrs $9,480
1.4 Implement Technical
Framework
103 days 704 hrs $8,080
1.5 Test Site 10 days 136 hrs $2,080
1.6 Roll Out Site 4 days 64 hrs $1,040

22. Other Areas of Focus
QUALITY
MANAGEMENT
HUMAN RESOURCE
MANAGEMENT
COMMUNICATIONS
MANAGEMENT
RISK
MANAGEMENT
PROCUREMENT
MANAGEMENT
STAKEHOLDER
MANAGEMENT
INTEGRATION
MANAGEMENT

23. Exercise and
Questions

24. https://www.slideshare.net/graysonstedman