This document summarizes planning for an event being held on June 23rd during the ICANN 50 meeting in London. Key details include confirming the room assignment and speaker, finalizing the budget and sponsorship, developing the entertainment format, and assigning RALO representatives to staff information tables. Google has committed $10,000 in sponsorship so far. Open tasks are to finalize the full budget, draft an agenda, recruit volunteers for the RALO tables, and collect regional music from each RALO for the event. The next planning meeting details need to be determined.

1. Fayre of Opportunities
ICANN 50 | 22-26 June 2014 | London
Atlas ll Meeting Wed. March 26, 2014

2. Purpose

Our committee has been moving forward on
the logistics for the Monday night event at
ATLAS 2

Top of our list today to be determined
 Confirmation of the room assignment
 Confirmation of the designated speaker
 Update on sponsorship

3. Activities

Bi weekly calls
 Decision on the objective of the event in contrast to
past showcases- Confirmed
 Keynote speaker suggestions- Non confirmed
 Entertainment music format- Under development
 Event Budget and sponsorship- Under development
 Room setup is Open concept -No obstacles

4. Facts

Date: Monday June 23

Time 19:00

Room ?

Lanyards - purple with "At-Large Summit II
Participant - London June 2014

Room Location – ?

Open concept room layout with five table
displays

5. Approach

Main focus in social
networking between
and amongst the ALS
delegates and guests

RALO Tables
 Information exchange
 Listen and Learn
 Showcase RALO
RA

6. Speaker

Staff update on
speaker

Tim Berners Lee

Alternatives

Status

7. Event Details(draft)
Time Activity Who/What
7;00 Welcome Olivier
7:15 The World of ALAC
7:45 Keynote Special Speaker
8:00 Dinner
9:00 Closing Remarks

8. Budget And Sponsorship

Proposed Budget

Unknown

Confirmed sponsorship
 Google $10K

9. RALO Leads for RALO Tables:

AFRALO - Aziz HIlali (TBC)

APRALO - Maureen and Siranush (team to be
created)

EURALO - TBD

LACRALO - Dev Anand Teelucksingh

NARALO - Judith Hellerstein
Each table will include table cloth, television
connected to laptop with RALO slideshow

10. Music Collector

AFRALO -

APRALO -

EURALO -

LACRALO -

NARALO – Glenn
Music collection of five to ten songs from your region
representing the culture, language and musical
taste

11. Music Collector

AFRALO -

APRALO -

EURALO -

LACRALO -

NARALO – Glenn
Music collection of five to ten songs from your region
representing the culture, language and musical
taste

12. Reporting

Master Action List
 Each item is assigned a number and updates per
meeting

http://tinyurl.com/pdx5xmr

13. What do we need?

Confirmation of full budget/sponsorship
 Funding of speaker fees
 Food- Depends on sponsorship
 Decorations
 SWAG-?

Draft Agenda

Volunteers for each of the RALO table tops

Collection of RALO music

Determine next meeting date and time