Get it right, first time, every time using the priority planning methodology!

1. Time Management

2. OVERVIEW
We want you to:
 Understand myths about time management
 Identify your personal attitudes toward time
management
 Discuss key steps in planning/prioritising
 Recognise internal/external time wasters
 Utilise time management tools such as “to do”
lists and timetables

3. Time, time, time…
We have many sayings about time and they
make good points:
 TIME IS MONEY - it is a valuable resource
 THERE’S NEVER ENOUGH TIME TO DO A JOB RIGHT,
BUT ALWAYS TIME TO DO IT OVER - we should not rush
through our work at the risk of error
 IF YOU WANT TIME, YOU MUST MAKE TIME - we need to
allocate time according to our priorities
 A JOB WILL FILL ALL OF THE TIME ALLOCATED FOR IT -
poor planning and procrastination are time wasters
 HAVE THE TIME OF YOUR LIFE - good time management
will allow you to fulfill your personal & professional goals

4. Myths of time management
 With better time management, you can find
new time during the day. Everyone is
limited to only 24 hours each day.
 Effective time management is the same for
everyone. Time management is unique for
each person because each person has
different priorities and goals.
 Activity is good in itself. Being busy is not
the same as being effective, if time is spent
on low priorities.

5. Myths of time management
 Time management is a
complex subject. The basic
process has only five major
steps.
 Once you learn the basics of
time management you
automatically make better use
of your time. You have to
actually use time management
techniques consistently.
 Good time managers are born
not made. Some people seem
to be more naturally organised,
but everyone can learn to
manage his/her time.

6. Time Stealers
Be aware of ways of
wasting your time:
 Talking
 Not understanding the
assignment
 Poor work environment
 Unclear goals
 Trying to get other’s
cooperation in group work

7. Time Wasters
 Procrastination
 Lack of planning
 Lack of priorities
 Indecision
 Slow reading skills
 Physical or mental exhaustion
 Not being able to say “no”
 Messy work areas
 Low motivation
 Others?

8. The Five Step Process
1. Set your own PRIORITIES
1. Personal Level
2. Professional Level
2. Determine your GOALS for each priority
3. PLAN the steps for attaining each goal
4. ALLOCATE time appropriately for each step
5. TOOL up for time management:
Planners
To Do Lists
Priority Lists
Assignment Lists