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From Lean to
Machine:
Building Scale at a Start-
Up in Record Time
Elle Woulfe
VP of Marketing
April 11, 2016
The Trouble with Cooking for Chefs
Hi, I’m Elle!
– Director of Marketing Programs, Eloqua
– Sr. Director of Demand Generation, Lattice Engines
– VP of Marketing, LookBookHQ
– Two-time Full Circle Insights Customer
– Serial #MKTGnerd
Content marketing automation
Omni-channel
content
orchestration
Post-click
engagement
analytics
Automated
content
sequences
Two Flavors of Full Circle Deployments
Major Hurdles…
99% Outbound Sales Process
Messy Infrastructure & Integrations
ZERO Documentation
Limited Skills & Resources
Very High Expectations
THE REVENUE ENGINE
What I Want to Build…
Repeatable, unified processes & integrated systems
lead routing
campaign
management
lead scoring
lead nurturing
data
management
reporting &
measurement
What I’m Used to Having
Skills, resources and budget
What I Actually Have…
Questions I Can’t Answer…
• Are any of our marketing investments paying off?
• How long does it take to book a meeting or close a deal?
• Which BDRs are most effective at booking meetings?
• Where do all our disqualified leads and opportunities go?
• How much pipeline do we really have?
MURKY
Oh, and by the way….
One Audacious Goal
Transform our approach to selling
From primarily
outbound
- BDR-driven
- Cold calling
To at least 50%
“inbound”
- Marketing-driven
- Lead qualification
My 5 Part Plan… No Problem!
1. Demand Funnel: Create a lead management framework
2. Technology Optimization: Re-architect marketing & sales infrastructure
3. Messaging: Create a new messaging framework & design a new website
4. Buyer’s Journey: Develop content pillars & fill gaps in the buyer’s journey
5. Fill the Funnel: Test some stuff & determine the ideal marketing mix
FOCUS
My Team
MATT
STEVE
MERE CHRIS
Priority #1
Tail Wagging the Dog?
CHRIS
A Big Leap of Faith
aka - Rip Off the Band-Aid
• Clean slate!
• Informed lead & campaign
management decisions
• Re-built SFDC integration
• Documentation & clarity
• Empowered users
Marketo Migration
Original “Process”
The World’s Flattest Funnel
Lead / Cold Call
Opportunity
Accepted/Rejected
Pipeline
Any Demographic/Activity
Basic Demographic Fit
Discovery Meeting Scheduled
Discovery Meeting Successful
Some Next Step Scheduled
New Funnel Definitions
Simple, Streamlined, Small Changes
MQL / SGL
SAL
SQL
SQO
Min. Score = 50
Target Account = Active Effort
Lead is Valid / BDR is Working
Discovery Meeting Scheduled
Successful Disco/Next Step/50% Op
Process Architecture
Stuff We Needed to Change & Build
MQL / SGL
SAL
SQL
SQO
Lead Scoring
Target Accounts
Sales Campaigns
Lead & Contact Statuses
Recycle / DQ Dispositions
Disco Call Process
First Owner Tracking
Opportunity Stages
Recycle / DQ Dispositions
Okay, Let’s Do This!
Wha, wha, wha…
Start with the End in Mind
Immediate Insights!
MQL / SGL
SAL
SQL
SQO
MQL Volumes / Sources
Process Efficiency
BDR Effectiveness
Lead Quality & Scoring Calibration
Lead Source Quality
Campaign Influence / Pipeline Value
AE Success Rates
Lead Conversion Velocity
BDR / Target Account Efficiency
L2R – Weekly Leadership Meeting
What We
Review:
• Rolling 12-Week
Funnel
• Sales Progress
• Sales Efficiency
• Red Flags
• Quarterly Roll Up
WHO:
CEO, Director of
Sales, Director of
Inside Sales
WHAT:
Weekly process
and metrics
review
WHEN:
Every Monday
morning
HOW:
Marketing and
sales diagnostic
Some Cool Stuff We’ve Learned
Inbound vs. Outbound Performance
Conversion:
SQL – SQO
Marketing vs. Sales
Sourced
Velocity:
SQL – SQO
Sales vs. Marketing
Sourced
Conversion:
SQO – Active Pipe
Sales vs. Marketing
Sourced
+15% 1/2 3X
V
Validating Our Value Prop
2.4X
More Likely
to be Sales
Ready LookBookHQ Analytics
FMBs:
Tracking Fast Moving Buyers
Engagement Tracking in LBHQ
Sales Readiness =
HIGH
Sales Readiness =
MEDIUM
Sales Readiness =
LOW
Making Engagement Actionable
Asset > Engagement Threshold > Lead Score
What Did We Learn?
What Does it
Mean?
• FMB thresholds are
too low – not
capturing true
intensity
• FMB criteria must
include some
demographic
component
20%
of all MQLs
exhibited FMB
behavior
57%
of all FMBs
became MQLs
10%
of all FMBs were
Accepted by
Sales
43%
of FMBs Didn’t
Enter the Funnel
Don’t Market Without a Net
Better Living
Through Better
Reporting.
Lessons Learned / Keys to Success
Include a “voice
of sales” – not all
the voices
Position as a
value add, not a
massive change
Resist the urge to
over complicate
and over
deliberate
Find an executive
sponsor, keep
them engaged,
make it central to
their lives
Give to get… it’s not
all about marketing
but it is about all of
marketing
Don’t be the
bottleneck… part
time efforts get
part time results
Questions?

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LookBookHQ "From Lean to Machine: Building Scale at a Start-Up in Record Time"

  • 1. From Lean to Machine: Building Scale at a Start- Up in Record Time Elle Woulfe VP of Marketing April 11, 2016
  • 2. The Trouble with Cooking for Chefs Hi, I’m Elle! – Director of Marketing Programs, Eloqua – Sr. Director of Demand Generation, Lattice Engines – VP of Marketing, LookBookHQ – Two-time Full Circle Insights Customer – Serial #MKTGnerd
  • 4. Two Flavors of Full Circle Deployments
  • 5. Major Hurdles… 99% Outbound Sales Process Messy Infrastructure & Integrations ZERO Documentation Limited Skills & Resources Very High Expectations
  • 6. THE REVENUE ENGINE What I Want to Build… Repeatable, unified processes & integrated systems lead routing campaign management lead scoring lead nurturing data management reporting & measurement
  • 7. What I’m Used to Having Skills, resources and budget
  • 8. What I Actually Have…
  • 9. Questions I Can’t Answer… • Are any of our marketing investments paying off? • How long does it take to book a meeting or close a deal? • Which BDRs are most effective at booking meetings? • Where do all our disqualified leads and opportunities go? • How much pipeline do we really have? MURKY
  • 10. Oh, and by the way….
  • 11. One Audacious Goal Transform our approach to selling From primarily outbound - BDR-driven - Cold calling To at least 50% “inbound” - Marketing-driven - Lead qualification
  • 12. My 5 Part Plan… No Problem! 1. Demand Funnel: Create a lead management framework 2. Technology Optimization: Re-architect marketing & sales infrastructure 3. Messaging: Create a new messaging framework & design a new website 4. Buyer’s Journey: Develop content pillars & fill gaps in the buyer’s journey 5. Fill the Funnel: Test some stuff & determine the ideal marketing mix FOCUS
  • 14. Tail Wagging the Dog? CHRIS
  • 15. A Big Leap of Faith aka - Rip Off the Band-Aid • Clean slate! • Informed lead & campaign management decisions • Re-built SFDC integration • Documentation & clarity • Empowered users Marketo Migration
  • 16. Original “Process” The World’s Flattest Funnel Lead / Cold Call Opportunity Accepted/Rejected Pipeline Any Demographic/Activity Basic Demographic Fit Discovery Meeting Scheduled Discovery Meeting Successful Some Next Step Scheduled
  • 17. New Funnel Definitions Simple, Streamlined, Small Changes MQL / SGL SAL SQL SQO Min. Score = 50 Target Account = Active Effort Lead is Valid / BDR is Working Discovery Meeting Scheduled Successful Disco/Next Step/50% Op
  • 18. Process Architecture Stuff We Needed to Change & Build MQL / SGL SAL SQL SQO Lead Scoring Target Accounts Sales Campaigns Lead & Contact Statuses Recycle / DQ Dispositions Disco Call Process First Owner Tracking Opportunity Stages Recycle / DQ Dispositions
  • 19. Okay, Let’s Do This! Wha, wha, wha…
  • 20. Start with the End in Mind
  • 21. Immediate Insights! MQL / SGL SAL SQL SQO MQL Volumes / Sources Process Efficiency BDR Effectiveness Lead Quality & Scoring Calibration Lead Source Quality Campaign Influence / Pipeline Value AE Success Rates Lead Conversion Velocity BDR / Target Account Efficiency
  • 22. L2R – Weekly Leadership Meeting What We Review: • Rolling 12-Week Funnel • Sales Progress • Sales Efficiency • Red Flags • Quarterly Roll Up WHO: CEO, Director of Sales, Director of Inside Sales WHAT: Weekly process and metrics review WHEN: Every Monday morning HOW: Marketing and sales diagnostic
  • 23. Some Cool Stuff We’ve Learned Inbound vs. Outbound Performance Conversion: SQL – SQO Marketing vs. Sales Sourced Velocity: SQL – SQO Sales vs. Marketing Sourced Conversion: SQO – Active Pipe Sales vs. Marketing Sourced +15% 1/2 3X
  • 24. V Validating Our Value Prop 2.4X More Likely to be Sales Ready LookBookHQ Analytics FMBs:
  • 26. Engagement Tracking in LBHQ Sales Readiness = HIGH Sales Readiness = MEDIUM Sales Readiness = LOW
  • 27. Making Engagement Actionable Asset > Engagement Threshold > Lead Score
  • 28. What Did We Learn? What Does it Mean? • FMB thresholds are too low – not capturing true intensity • FMB criteria must include some demographic component 20% of all MQLs exhibited FMB behavior 57% of all FMBs became MQLs 10% of all FMBs were Accepted by Sales 43% of FMBs Didn’t Enter the Funnel
  • 29. Don’t Market Without a Net Better Living Through Better Reporting.
  • 30. Lessons Learned / Keys to Success Include a “voice of sales” – not all the voices Position as a value add, not a massive change Resist the urge to over complicate and over deliberate Find an executive sponsor, keep them engaged, make it central to their lives Give to get… it’s not all about marketing but it is about all of marketing Don’t be the bottleneck… part time efforts get part time results