1. HMCS REGINA
Pre-Deployment Briefing
Pt 1: Legal
Pt 2: Military Family Resource Centre
Pt 3: Medical
Pt 4: Postal
Pt 5: Pay & Benefits
2. Part 1: Briefing on Legal Issues
HMCS Attorney, Wills
Power of
REGINA
Personal Legal Issues
LCdr Heather Fogo
Office of the Assistant Judge Advocate General
(Pacific Region) 2
3. Discussion Points
Power of Attorney (POA)
Wills
SDB Beneficiary Form
Travel Authorization Letter
4. Power of Attorney (POA)
Allows a person (the donor) to
appoint someone 19 years of age or
older (BC) to be their representative
(the attorney), for the purposes of
financial transactions or business
arrangements on his/her behalf
5. Power of Attorney
The financial or business arrangements
could include:
Insurance for car or home
Bank loans
Mortgage payments
Buying or selling property, including cars and
houses
Pay issues
NB: It does not give the attorney the power to make
health care decisions
6. Duties of the Donor
Give clear instructions, help the
attorney understand what the donor
wants done
Make sure it will be accepted by the
institutions where it would be used
Complete any other documents that
the attorney cannot do (i.e. statutory
declarations)
7. Duties of the Attorney
Must act in good faith
Follow the instructions of the donor
Perform transactions with due skill
and care
Cannot delegate the power of
attorney
Must respect the title (ownership) of
the donor’s property and money
Must keep proper accounts/records
8. The Power is in the Document
SAFEGUARD THE ORIGINAL POA
DON’T TAKE IT WITH YOU ON
DEPLOYMENT
10. WILLS
What is a Will?
The written statement by which a
person instructs how his or her
estate should be distributed after
death
11. Why You Need a Will
From the death of a person dying
intestate until administration is
granted … the personal estate and
effects of the deceased person are
vested in the court…. s.3 Estate Administration Act
If one dies “Intestate” then province
uses formula to distribute estate
12. Wills
• Basic CF Will is adequate for:
First marriage
Single members
Simple finances
No children
13. Wills
Suggest you get a Will from a Civilian
Lawyer if:
Second or subsequent marriage
Home owner
RRSPs, trust funds, stocks etc.
Children
Wish to have several persons as beneficiaries
Will Kits May or May Not be Valid
14. Need to Re-Do Your Will?
You should re-do your Will when:
Newly married (previous will is invalidated
by marriage)
Children are born
Death (of executor or beneficiary)
Change of life circumstances
15. Supplementary Death Benefit
(SDB) Beneficiary
Review SDB Beneficiary form –
changes in circumstances (i.e.
marriage) will not automatically
change SDB beneficiary
16. Travel Authorization Letter
Is proof that you consent to your
child traveling with a spouse or
another person
May be required to cross US or other
borders with children
Can be signed by any commissioned
officer
17. Part 2: Briefing on the MFRC
Activities and services for family members
Sandra Pinard
Deployment Coordinator
18. Your Community,
Your Resource Centre
“offering programs and services unique to
the military lifestyle. ”
19. Key to Successful Deployments
Research shows that families that are
well prepared, know where to turn in
case of emergencies and have strong
support systems deal most successfully
with deployments.
20. The MFRC’s Top 3 Tips
1. Plan well - Ensure your family knows
how to contact us
2. Learn about the available resources
3. Get connected
21. Plan and Prepare
• Financial, Legal and
Household
• Use the checklists provided
• Pick up a MFRC Magnet
• Single members – give the
MFRC contact info to your
loved ones.
22. Know what resources are
available
Check out the HMCS REGINA Handbook
Check out the Information Tables
Find out about Upcoming Activities
Check out the MFRC website :
www.esquimaltmfrc.com
www.esquimaltmfrc.com
23. Get Connected
Join the REGINA Family Network
Your Network volunteer: Kim
regina.family@shawcable.com
Attend the weekly Drop In Coffee
Sessions
Find out about fun activities – connect
with others like yourself.
“Helping another is always the best way to help yourself”
24. Upcoming Activities
Father’s Day BBQ – June 23
Formation Fun Day – July 7
HMCS REGINA Meet and Greet – July 11
(CPAC)
Drop In Coffee Sessions (every Wed &
switch between Esq and Colwood)
Deployment Dinners – once a month in
Esquimalt
Join the REGINA Family Network to receive emails and updates on
activities and information from the ship.
25. REGINA Sunday Sessions
Dates will be posted on the MFRC website
12–1pm Lunch
1–2pm Network Planning Session
2–3pm CO’s Presentation
3–4pm Adult Workshop
Free on-site childcare from 12:30pm – 4:30pm
26. Get your Military Family
Identification Card
(MFID)
Military Member must be present to sign
the card
Cards for Married or Common Law
Children 13 and older
Contains Member’s SN, gives you access
to the Base and services, and the MIL
Discount Program
27. Top 4 Service requests by loved
ones of Deployed Members
1. Free Mail drop off
2. Staying in Touch Calls (anywhere)
3. Networking Opportunities
4. Respite Childcare
28. Deployment & Children
Complete the “Pre-Deployment activities
with your children.
Two options for offering your child
support throughout the Deployment
- Onsite Children’s Workshops
- At Home Children’s Workbooks with
virtual support for the “at home” parent
via the web.
29. Single Members
We haven’t forgotten you!
Services Provided
SIT calls for parents – wherever they
may be
Newcomer activities
Postal services and VTC
Pet care and car storage advice during
deployment
30. Contact
Esquimalt MFRC
24-hours a day / seven days a
week
(250) 363-2640
Or toll-free anywhere in Canada
1-800-353-3329
mfrc@shawcable.com
www.esquimaltmfrc.com
The Esquimalt MFRC is on Facebook and Twitter!!
31. Esquimalt MFRC Locations
Signal Hill – (just up the hill from the
Canteen Road Parking Lot)
Lampson – (Lampson St School in the
same building as the Base Language
School)
Colwood Pacific Activity Centre (CPAC) –
open evenings and Saturdays.
32. Part 3: Briefing on Medical
The Health Care Plan, Immunizations
MEDICAL BRIEF
WO JR HOBBS 32
33. Her Majesty’s Canadian Ship REGINA
Purpose is to familiarize themselves as to
the medical capabilities of HMCS REGINA.
WO John Hobbs, Physician Assistant
Qualified the following
• Advanced Cardiac Life Support
• Advanced Trauma Life Support
• Minor Dental restorations
• Advanced Airway Management
• X tours of Afghanistan with lots of trauma
experience.
34. Her Majesty’s Canadian Ship REGINA
Medical Capabilities
Small trauma and resuscitation bay
Limited Narcotics carried
X 4 bunks for patient holding
X 1 Sea King helicopter if available due to
• Weather
• Mission
35. Her Majesty’s Canadian Ship REGINA
Most common medical conditions
encountered
Sea Sickness
Viral Illnesses due to enclosed living
conditions
Lacerations / contusions
36. Her Majesty’s Canadian Ship REGINA
What happens when a member gets hurt?
Initial treatment from myself or my Junior Cpl
G. Dureau.
If life threatening: treatment as per protocol
then immediate if possible to closest medical
facility to deal specifically with the members
condition.
Non life threatening: initial treatment with the
intent of getting them back to work as soon as
possible.
37. Her Majesty’s Canadian Ship REGINA
If a member is taken to hospital how does
that work?
If it is urgent then via Sea King
If non urgent and can wait until we hit port then
via ground transportation.
Does a member of the crew go with them?
Depends on the condition of the casualty, if it is
non urgent then most likely a member of the
crew will accompany.
If urgent my Junior Cpl G. Dureau will
accompany.
38. Her Majesty’s Canadian Ship REGINA
How is the family notified
Thatis a Chain of Command decision, I give the
Command Team medical options and decisions.
This is a non medical decision that the XO and
CO
39. Her Majesty’s Canadian Ship REGINA
If I want to do an HLTA with my family
member, do I need any special
immunizations”
Yes, depending on where you and your spouse
wish to take an HLTA you will both be required
to have your immunizations current.
If travelling to RSA or Sub Saharan South Africa
you will need Yellow Fever. We do not routinely
vaccinate for such.
If visiting countries who have malaria you will
be required to take anti-malarials during and
after your stay. Requires blood testing if taking
Primaquine.
40. Part 4: Briefing on Sending Mail
How to get a package to a deployed member
POSTAL
BRIEFING
FOR PERSONNEL DEPLOYED
ON 0PERATIONS
AIR LAND OR SEA
41. This presentation is to familiarize
you with the two options you have
to send mail to deployed personnel.
1.Canadian Forces (CF) morale mail
service
2.Canada Post
42. CF MORALE MAIL DROP OFF POINTS
MFRC
Signal Hill and Lampson
Mon to Fri 08:30 to 16:30 hrs
CPAC
Mon to Thur 07:30 to 21:00 hrs
Fri 07:30 to 18:00 hrs
Sat 08:30 to 16:30 hrs
FMO Office and Naden Mail
Room
Mon to Thurs 08:30 to 15:00 hrs
Fri 08:30 to 12:00 hrs
Note: Wrapping paper, tape and addresses are available at all
locations.
43. WEIGHT AND SIZE FOR MAIL
THROUGH CF MORALE MAIL SERVICE
The maximum weight for parcels is 20 Kgs
BY ORDER OF OS LOG SERVICES NDHQ
OTTAWA
Oversize and overweight parcels will not
be accepted.
44. THERE IS A MAXIMUM SIZE FOR MORALE MAIL
PARCEL SEE EXAMPLE OF BOX SIZE AT EACH
DROP OFF POINTS.
Example
40 CM Max:
60 CM
20Kgs
40 CM
45. THE CORRECT MAILING ADDRESS
FOR HMCS REGINA PERSONNEL
Aye Missew Sender’s
123 My St
Victoria BC V9A 7N2
address
Tel-765-4567
Contents: Smith A.Pte 123 (Mess #)
Chips HMCS REGINA
Newspapers
Books
PO BOX 17000 STN FORCES
VICTORIA BC V9A 7N2
Description of Addressee
contents
46. MAIL SENT THROUGH
CANADA POST
Process at any Postal outlet.
Postage is required on all items, letters and
parcels. ****Pending Government legislation.
This option offers special services, insurance,
registered mail, etc
All items which are time sensitive ie:
Xpresspost ,Priority courrier etc, are effective only
until it arrives in FMO Ops.
Mail will be sent via CMTT from FMO to the ship
47. CF MORALE MAIL SERVICE
No special services available with
this service; i.e. insurance, registered mail.
In order to place claim for damaged or lost mail through
AJAG you require:
Proof of content.
Proof of delivery to a Military Post Office i.e
Original receipt of the item and CPC tracking
Number. (Recommended for high value item)
48. LAST MINUTE INFORMATION
Canada Post will continue providing free
delivery of letter mail to deployed troops
through 2012.
49. MAIL GOING THROUGH CANADA POST
John Doe
Return address
123 My St
Victoria BC V9A 7N2
Bloggins B.PO1 123 (Mess #)
HMCS REGINA
PO Box 17000 STN FORCES
VICTORIA BC V9A 7N2
Address
ee
Canada Post Custom Declaration
is
OBLIGATORY ! MAKE SURE YOU
50. CANADA POST CUSTOMS DECLARATION
Sender: Destination:
Same as Same as
on parcel on parcel
x
Description of contents $20.00
*NCV
Sign here
*NCV = No Commercial Value
51. PROHIBITED ITEMS
Alcoholic beverages and tobacco products;
Weapons and replicas, explosives;
Corrosive liquids/solids, flammable liquids/solids;
Batteries; pornographic material;
Knives;
Compressed gases (aerosols);
Drugs and narcotics (including prescription drugs);
Perishable items
Supplementary restrictions according to host country.
Note: Batteries are permitted if in original sealed packaging
53. Duty free exempt on parcels from
theatre; $60.00 per family member.
Duty free exempt on parcels is as follows. Ex:
Cpl Smith sends a parcel to his family which
consists of 3 gifts for his wife and 2 children…
3 person family x $60.00 = $180.00 duty free
So if the parcels’ gifts total $230.00 in value,
the addressee might be liable to pay duty on
the difference: $230.00 - $180.00= $50.00
54. YOU CAN CONTACT
FMO AND MFRC:
FMO (250) 363-2176
MFRC (250) 363-2640
55. Part 5: Briefing on Benefits & Allowances
Plus information on Leave Travel Allowance
BENEFITS
& ALLOWANCES
HMCS REGINA
OP ARTIMUS
55
56. Benefits and Allowances
Prior to departure
Under command RCN (before
theatre)
OPCOM CEFCOM (OP ARTIMUS)
Under command RCN (after theatre)
Once alongside in Esquimalt
58. PMV Storage
PMV Storage:
Commercial facility: actual
reasonable costs
Not claimable for non-commercial
On the return, up to $200 before
taxes required for roadworthiness
(safety checks, brake cleaning etc)
once out of storage. Receipts
required.
One vehicle
59. Custodial Expenses
For single members or married service
couples where both are away for service
reasons
can not claim if in SQs
$275/mth (with receipts) can be paid to
ensure the security of vacant residence
(extra insurance costs, lawn mowing,
minor maintenance, snow removal, etc)
Commercial service only
60. RCN Operational
Command
Normal Sailing
under CANFLTPAC Command
60
61. Family Care Assistance
Financial support for childcare services for
SERVICE COUPLES (both deployed) or
SINGLE PARENTS who have dependants
less than 18 yrs of age
TB regulations:
Max $35/day with declaration
Max $75/day with receipt
For amount spent after what you normally pay
NON-TAXABLE
62. Benefits under OPCOM RCN
Normal Pay, PLD, Sea Duty Allowance
10 Minute Phone Calls Every 3 Days
Foreign Service Compassionate
Travel Allowance
63. OPCOM CEFCOM
OP ARTIMUS
Once CEFCOM takes command, they will
advise the Task Force Commander what
rate of benefits is.
The financial benefits depend on where in
theatre.
63
64. Risk Allowance
The intent of the Risk Allowance (RA)
is to compensate for the risks
associated with a specific post.
When at level 3 or above, pay and
allowances are tax free to a monthly
maximum (Currently $8401).
66. Hardship Allowance
The intent of the Hardship Allowance (HA)
is to compensate for the living conditions
existing at a specific post.
Replaces Sea Duty Allowance as they both
compensate for the same thing.
If a member would loose money by going
on HA, can elect to retain SDA instead
(consider HA Bonus future trips)
69. Operations Foreign Service
Premium
Is an allowance payable to the
member:
a. in recognition of service on
operations; and
b. to cover expenses not specifically
covered by other allowances and
benefits.
70. OPS FSP
Points LEVEL Amount
0 to 6 1A $745
7 to 12 1B $811
13 to 18 1C $878
19 to 24 1D $944
25 to 30 2A $1011
31 to 36 B $1051
etc,
74. Mission Leave
Annual leave is not taken during tour
Mission Leave is usually 2.5 days/month
To be used in conjunction with your HLTA
Travel days are not included in mission
leave
If leave is denied for operational reasons,
special leave may be granted on return.
75. HLTA
When proceeding on authorized special leave,
reimbursement for transportation expenses for
the return journey between member’s post and:
the member’s home
the member’s previous place of duty
A reverse HLTA where the NOK comes to you
(no stop overs, and 3 day rule)
If the CO authorizes a Third Location HLTA,
then the benefit is an allowance, not a
reimbursement
77. Benefits after
OP ARTIMUS
Normal Pay, PLD, Sea Duty Allowance
10 Minute Phone Calls Every 3 Days
Foreign Service Compassionate
Travel Allowance
79. On return home
Disembarkation Leave (7 days)
SLTA as applicable
Convert Unused Mission Leave to
Special Leave (if applicable)
80. Special Leave in lieu of Mission leave
For days on OP ARTIMUS:
31-45 3
46-60 4
61-75 5
76-90 6
91-105 7
106-120 8
121-135 9
136-150 10
151-165 11
166-180 12
181–195 13
196-210 14
81. Special Leave in lieu of Mission leave
Reckoned in working days
Normally consecutive
Must have served at least 30 days in
AOO
Formula currently being reviewed
Notas do Editor
Aka “How not to make your family’s life difficult when you’re away” POAs and TL available on Thursday afternoons – Come into our office (Naden bldg N-30) to set up an appointment and fill out the appropriate paperwork (questions to Alix at 250-363-4260) You must bring your donor with you when you sign
Definition: it is a BC, legal document, signed by one person (the donor) to allow another person (the attorney) to act on his behalf POAs are valid in BC – if planning to use out of province, confirm with institution first.
POA normally used for financial arrangements, such as car insurance or buying or selling property. It allows someone else to act on your behalf when you are away Not Reqd: if 1) have joint accounts 2) if you have no assets Your attorney must be: Someone you trust. Not someone who has financial problems. Not someone you don’t get along with, like an estranged spouse.(tell story about ex-wife cleaning out bank acct). There are potential consequences resulting from picking the wrong attorney, among them the wrong attorney could: Drain bank accounts. Liquidate assets. Buy assets with your money. Does not respect your wishes. Bottom line is to make sure that you trust your attorney. IF ANTICIPATE USING FOR PURCHASE OR SALE OF REAL ESTATE – EXECUTE 2 ORIGINALS GENERAL VS LIMITED POA NO REQR FOR INSTITUTIONS TO ACCEPT – COORDINATE IN ADVANCE
Donor must give attorney clear instructions Donor must ensure BEFORE they leave that institutions will accept it Must complete any other docs that the attorney cannot (ie stat dec/divorce papers, must be done by person themselves)
Fiduciary duty, must act in good faith & with reasonable level of care Follow instructions and be diligent in completing them Cannot delegate power Must respect ownership (title) of donor’s property and money (can’t sell off stuff) Must keep proper accounts/keep track of activities done
Do not take the POA with you – it won’t help you on ship
Terminating events – end of POA, death of the donor, change in family situation. If you don’t want your attorney to act on your behalf. Enduring POA can be drawn up, it lasts forever. Revocation (if you want to stop attorney acting for you): Revoke authority verbally; Get original POA back Write attorney letter saying its revoked (or email); and Write bank/fin institutions saying POA revoked.
A document that instructs how an estate should be distributed in the case that the testator (maker) dies.
A will helps make the distribution of an estate much easier. It gives control to the testator to distribute their property and assets as they wish. If no will = Intestate, this can tie up estate for a long time and distribution will be based on provincial law. In the meantime the estate is vested/kept with the court. You are not required to, but you should have a POA and Will.
CF Will is adequate for: First marriage No kids Single members Simple finances ******ensure will is witnessed and a Affidavit of Execution is completed****
CF will vs Lawyer prepared Will: a lawyer prepared Will will be recommended when: second or subsequent marriage Children in or outside marriage You want to create trust for small children You have complicated finances You have specifics request for division of assets My recommendation is to get professional advice ! ******If you do ensure a Will Certificate is completed****
Re do your will when a major life event happens: ie new marriage, children born, death, change in circumstances -Revisit the possibility of revising a will every 4-7 years
Double check as who you have named as your beneficiary, ensure that is who you want. SDB beneficiary does not automatically change with change in life circumstances (ie. Divorce) SDB – goes to a named beneficiary, if no beneficiary it can go to the estate or to the widow. You can only name one beneficiary on it.
This is proof of your consent for your child to travel with a person/spouse out of the country May need for travel to the US Must have the original on you when you travel, keep with passports OR they will not let you out of the country. Our office drafts them and executes them. In BC, can be signed by any commissioned officer (DAOD 7000-1) – not for POA Do not pack in checked baggage
Plan and prepare well. – and an important part of that plan is to have make sure your family has our number. If it is the only thing you do…make sure you have the MFRC number. We are there 24/7 – originally designed as the one stop shop for military families. One number people can remember and access as a starting point for any number of reasons – information, support, resources . So for you single members, make sure your parents have it in case they need to get information, and for you married folk, make sure it is on the fridge.
Know what resources are there if you need assistance
Deployments can be very isolating for those who don’t have strong support networks Lots of ways to get connected
Deployments can be very isolating for those who don’t have strong support networks Lots of ways to get connected
Under operational command of chief of maritime staff Read in full Note: The Ship has two rates (HA/RA) while under CEFCOM: Outside Maritime Exclusion Zone 3/1, Inside Maritime Exclusion Zone 4/2
CBI 209.834 DCBA Aide Memoire $200 is used for Tune-up, Safety check, minor brake work (receipts required)
New DCBA Aide Memoire covers Custodial and PMV Storage. If single with housemates you are not entitled.
Briefly explain Operational Command and how it relates to benefits. For example, while under OPCOM CMS you are only entitled to SDA and while under OPCOM CEFCOM you are entitled to benefits under MFSI.
CBI 209.335, DCBA 419 for greater than 24 hr deployment Completed on CF52 provide amount paid, dates of caregiver employment, and name and telephone of caregiver. What is the rate of reimbursement?
, your minutes accumulate, but once the deployment is over you lose all the minutes. Use it or lose it! There is a 1800 number for when you are in a foreign port, speak to whomever is responsible for your phone cards onboard for more info. NOTE: Phone entitlement for CEFCOM Ops is 15 min for every 3 Days (CDIO 1.3-11.P)
DCBA 407
Reference DCBA 407
CBI 10.3.04 Full table if you have more points than 36. One point for every calendar month of service. For partial months member must have 10 days to receive point.
DCBA 419 Note: The Ship has two rates (HA/RA) while under CEFCOM: Outside Maritime Exclusion Zone 3/1, Inside Maritime Exclusion Zone 4/3 Reference: DCBA Msg 407 Outside the MEZ under CEFCOM Comd: Taxable HA Level 3: $500.00 Risk Level 1: $167.00 Total: $667.00 Inside the MEZ under CEFCOM Comd: Non-Taxable HA Level 4: $666.00 Risk Level 3: $500.00 Total: $1,166.00
DCBA 419 Note: The Ship has two rates (HA/RA) while under CEFCOM: Outside Maritime Exclusion Zone 3/1, Inside Maritime Exclusion Zone 4/2 Reference: DCBA Msg 407 Outside the MEZ under CEFCOM Comd: non Taxable HA Level 3: $500.00 Risk Level 1: $167.00 Total: $667.00 Inside the MEZ under CEFCOM Comd: Non-Taxable HA Level 4: $666.00 Risk Level 3: $500.00 Total: $1,166.00
DCBA 410 – Rates for 2008/2009 OPS FSP, HA, and RA DCBA 413 DCBA 414 – OP MOBILE Received HA 4 RA 3 for various areas of operations. Verify and Update risk level. Need to recaculate: HA Level 3: 500 Level 4: 666 Risk Level 1: 167 3: 500
DDIO Chap 12 Annex F Mission leave is not to be taken in mission area. If not all mission leave is used you can apply for special leave in lieu of mission leave upon your return. No need to apply for the SML it should be granted automatically as part of re-integration Based on a 7 Day work week CEFCOM has approved the granting of 3 day SML per month. CDIO will be amended to reflect the following: All Missions: 2.5 Days SML Missions with 7 day work week: 3 Days SML
CBI 10.21 -must be taken during time of deployment - CEFCOM has set a requirement that HLTA will only be granted to members who are expected to be in theatre 120 days. TF Comd will restrict leave for mbrs not expected to be in theatre for 120 days. -cannot be used for BF, GF, or Friend. Must be NOK,married, or common law -not authorized during the first 30 days or last 30 days of deployment, unless waiver sought THE THIRD LOCATION RATE IS THE AVERAGE COST OF THE MOST ECONOMICAL RETURN AIR FARE AS OF 01 JUN FOR THE MOST DIRECT FLIGHT BETWEEN THE POST OR MISSION AND THE CITIES OF HALIFAX, QUEBEC, OTTAWA, EDMONTON, VANCOUVER AND VICTORIA BASED ON A 60 DAY ADVANCED BOOKING. 01 JUN IS USED BECAUSE IT REPRESENTS THE HIGH SEASON AND COINCIDES WITH THE EFFECTIVE DATE OF OTHER TRAVEL RELATED ALLOWANCES. THIRD LOCATION RATES WILL NO LONGER BE ANNOUNCED TWICE A YEAR HLTA/RHLTA: Mbrs cannot make own bookings all bookings must be done through UNIGLOBE has there are specific requirements that must be met with bookings. UNIGLOBE has a MOU and will bill the military directly and there will be no cost to the member. Mbrs have the option of booking own Third location or they can use UNIGLOBE again mbr will only be responsible to pay any amounts that are over the third location to UNIGLOBE.
CANFORGEN 075/02 5 days to adjust back to Canada + 2 days for personal admin SLTA again DDIO Ch 12 Annex F Re-deployment leave breakdown in the following order and can not be spit: Dis-Embarkation: 7 days. If not utilized immediately it will be lost SML – In Lieu: Any unused SML based on days in Theatre Short – If granted by TF Comd Ann – If granted by home unit