12125

1© 2015 ELLUCIAN. CONFIDENTIAL & PROPRIETARY | Session ID: 12125
Create Banner Events Using Argos
Jenny Stracke
Lehigh University
April 12, 2015
Session ID: 12125

Session rules of etiquette
• Please turn off your cell phone/pager
• If you must leave the session early, please do so as discreetly as possible
• Please avoid side conversation during the session
Thank you for your cooperation!

Lehigh University
• Private research university established
in 1865 in Bethlehem, PA
• 6,600 students
• 5,000 undergraduate
• Constituent base = 171,200
• 84,200 alumni
• $1 billion endowment
• Currently in silent phase of $800M
campaign
• 500+ events per year
Arts & Sciences
Business &
Economics
Education*
Engineering &
Applied Sciences

Lehigh Events of Note
• FY 2014-2015
• Rivalry 150 - Lehigh vs. Lafayette
 Yankee Stadium
 17 events in NYC
 60 telecasts
• FY 2015-2016
• Inauguration of new president
• Sesquicentennial
• Campaign launch

Creating Banner Events Using Argos
• Why we do it
• Old Process
• New Process walk-through
• Challenges & Tricks

Why not just use Banner forms?
Why not BANNER?
• We do not modify forms
• Banner forms do not enforce
Lehigh business rules
• Staff were getting bogged down
in data entry and software training
Why ARGOS?
• DOs were already using this for
other reporting purposes
• Customization allows us to
enforce Lehigh business rules as
well as Banner data rules
• Allows staff to focus on their
expertise
Current Users: 15

Old Version of EV01
• Clunky!
• Not user friendly
• Labor intensive changes
• No true functionality

Old Version of EV01
• Coded to send pertinent info
in email to Adv. Svcs.
• Redundant!
• Redundant!
• Redundant!
mailto:inadhoc@lehigh.edu?subject=Event%20Request%20from%20
%%:$User.Description%%&cc=%%:$User.EmailAddress + ',' +
:U_MC_contacts.Email%%&body=Title%3A%20%%:A_EB_title%%%0AOw
ner%3A%20%%:A_DD_owner.CODE%%%0AType%3A%20%%:A_DD_type.CODE
%%%0ACollege%3A%20%%:A_DD_college.CODE%%%0ADept%3A%20%%:A_D
D_department.CODE%%%0APurpose%201%3A%20%%:A_DD_primary_purp
ose.CODE%%%0APurpose%202%3A%20%%:A_DD_secondary_purpose.COD
E%%%0AAdv%20Staff%20Requested%3A%20%%:A_EB_adv_staff_reques
t%%%0AEst%20Attend%20Min%3A%20%%:A_EB_est_attend_min%%%0AEs
t%20Attend%20Max%3A%20%%:A_EB_est_attend_max%%%0ALocation%3
A%20%%:A_EB_location%%%0ADate%3A%20%%:A_DT_date%%%0ATime%3A
%20%%:A_EB_time%%%0ATarget%20Audience%3A%0A%%:A_ME_target_a
udience%%%0APrimary%20Region%3A%20%%:A_DD_PRIMregion.desc%%
%0AVirtual%3A%20%%:A_DD_virtual.CODE%%%0AOwner%3A%20%%:S_MC
_contacts.ID%%%0AManager%3A%20%%:T_MC_contacts.ID%%%0ACoord
inator%3A%20%%:U_MC_contacts.ID%%%0AParticipant%201%3A%20%%
:B_DD_participant_type_1.CODE%%%20-
%20ID%3A%20%%:B_EB_participant_ID_1%%%0AParticipant%202%3A%
20%%:B_DD_participant_type_2.CODE%%%20-
%20ID%3A%20%%:B_EB_participant_ID_9%%%0AParticipant%2010%3A
%20%%:B_DD_participant_type_10.CODE%%%20-
%20ID%3A%20%%:B_EB_participant_ID_10%%%0ABudget%3A%0A%%:A_M
E_budget%%%0AUniv%20Leadership%20Request%3A%0A%%:A_ME_univ_
lead_request%%%0ADesc%3A%0A%%:A_ME_desc%%%0AOther%20Comment
s%3A%0A%%:A_ME_other_comments%%%0AInvite%20List%20Criteria%
3A%0A%%:A_ME_invitation_list_criteria%%

New Version
Primary Objectives
• Eliminate redundant data entry
• User friendly interface
• Put the ownership back on the
Events team
First Challenges
• Read/write permissions for each table
• Hidden sequence table: SOBSEQN
• SLBEVNT
• GEBFUNC
• SMRMEET
• GERTASK
• GERPART
• GERFCON
• GERFCOM
• GERSUBJ
sobseqn_function sobseqn_seqno_prefix sobseqn_maxseqno sobsegn_activity_date
EVENT C 1449 05-MAR-15

Primary Features
• SQL based
• Page-by-page navigation
• Organized for easier data flow
• Behind the scenes coding
(GERTASK)
• Function based entry instead of
Event based

Event Information
SLBEVNT
• Only information tied to
event in Banner – All
else is tied to function
• An event must have at
least one function
• No event can use a
function code twice!

Event Information
SLBEVNT
• Search on event fields
• Non-case sensitive
searching
• Function list to avoid
duplication

Function
GEBFUNC, SSMEET
• Header info from
previous page
• Function title
(GERFCOM)
• Function List
• Help buttons

Function
GEBFUNC, SSMEET
• Business rules require
events to be entered
90+ from date of event
• Old method – no date
entered and Adv.
Svcs. would have to
follow up.
• New method – Event
owner/manager is
more accountable

Target Audience
GEBFCON
• GTVSDAX -
Crosswalk Validation
allows higher level
grouping
• Allows us to narrow
& organize list boxes
• Can use as many or
as few as needed

Participants
GEBPART
• Business rules
require these roles
to be filled by LU
staff.
• Employee view table
already existed
• Coding allows non-
case sensitive
search on both
name and user id.

Additional Info
GERFCOM, GERSUBJ
• All of these fields are
in GERFCOM
• Indexed behind the
scenes in GERSUBJ

Submission
• Banner event code
generated real-time
• Lists all events created
that day
• Email to event staff
entered on previous
page

Submission
• Lists all functions
created that day
• Email to event staff
entered on previous
page

Points to Remember
Validation Rules
• Banner data rules
• University business rules
Retrain Users
• Event vs. Function
• Test version for practice/training
• Even small things like military
time make process more efficient
Help Buttons
GTVSDAX
Banner XE
• Updated current input code to include
new fields
• New version tested and waiting for
XE deployment

Questions & Answers

Thank you!
Jenny Stracke
jas814@lehigh.edu
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Session ID 12125

12125

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