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Time Management Hacks
to Kickstart the New Year
25
Étienne Garbugli
Product Design & Marketing Consultant // Author
#hacks
01
To win at something often means failing
somewhere else. Pick 3 battles, no more.
… Pick 3.”  
– Randi Zuckerberg, Facebook
Getting sleep
Staying fit
Spending time with family
Building a great company
Maintaining friendships
02
Know what you don’t do. Keep a "No Thanks" list.
Over time, this list should grow.
DO DON T DO
High School
Reunion
03
Redefine productivity. It’s not about how much
you get done, it’s about the impact you’re having.
Don't confuse motion and progress.
A rocking horse keeps moving but
doesn't make any progress.
– Alfred Montapert, Author
04
Don't let fear drive you. Don’t get hung up on
perfection; you’re wasting valuable time.
Work finally begins when the fear of
doing nothing exceeds the fear of
doing it badly.
– Alain de Botton, Author
SINGLE
TASK
05
When you decide to do something, give it your all.
Plan then execute… then plan… then execute…
When tired, we focus on low value, less important
tasks. Start your day with the most important work.
06
IMPORTANT &
URGENT
IMPORTANT &
NOT URGENT
NOT IMPORTANT
& URGENT
NOT IMPORTANT &
NOT URGENT
07
The beginning is where you need motivation the
most. Get working… worry about quality later.
‘Worse is better’ gets the ball rolling.
– Tom Lehman, Rap Genius Founder
08
Remove outside distractions. You can
fully focus when your personal life is worry-free.
Be regular and orderly in your life, so
that you may be violent and original
in your work.
– Gustave Flaubert, Author
09
Keep hitting the same nail. Invest in activities that
impact both your personal and professional lives.
Align your professional and personal
goals for maximum efficiency.
– Chris Guillebeau, World-Traveller
10
Roll with the punches. If it takes more than 20 mins
to get started, change task. Momentum is key.
Write Long-
Winded u
Improve
resume with
more bragging
Write
a
Long-
Winded
Em
ail
11
Separate strategic and tactical thinking to focus
on execution. Only think about the task at hand.
It's like walking on a tightrope. If you
think you're high and you look down, you
start wobbling. If you look up, you start
wobbling. If you just look ahead, and
focus on the task and what you need to
do, you tend to do things the right way.
– Guy Boucher, Ice Hockey Coach
12
Divide your week into work objectives. 1 objective
per day to fully wrap your head around it.
Monday Tuesday Wednesday Thursday Friday
9am
12 noon
3pm
9am
12 noon
3pm
9am
12 noon
3pm
9am
12 noon
3pm
9am
12 noon
3pm
Organize
meetings Prepare
meetings Conduct
team
meetings
Conduct
one on
one
meetings
Recap
meetings
13
« Timebox » everything. Good decisions
often get made with less time, not more.
Friday
4:47 PM
5PM - Vacations… Gotta Go4PM - Budget Approval
14
Split projects and tasks into smaller projects.
Force momentum. Shorten cycle time.
Long projects zap morale. The
longer it takes to build, the less
likely it is to launch.
– Jason Fried, Basecamp Founder
15
Find a focused group to work with. Surrounding
yourself with productive & focused people helps.
Bla Bla
STARLUCKS
Bla Bla
Bla
Bla Bla
Bla Bla
16
Work-life balance is about how we approach things.
If something feels like work, treat it as such.
10:35 AM 8:42 PM
0010010011010001000010001000
1001001
0100010000100010001001001100
0010001000100100010001000010
0010001001001100001000100010
01001	
1000100001000100010010011010
0010000100010001001001
TIME$
17
No car goes anywhere without gas.
Manage your energy, not just your time.
ENERGY
18
There most likely is a better way of
doing things. Get some time to think.
Scheduling at 80% produces better
products. Scheduling people at
100% doesn’t give space to think of
creative solutions.
– Productivity study
19
Take care of communications (or don’t).
Acquiring and re-acquiring context eats time.
If a communication can be taken
care of rapidly, do it. That way, you
won't have to touch the same thing
4 times.
– Mark Goldstein, 26 Time Hacks
Reader
20
Sometimes it's better to nap or sleep 1 more hour
and be productive than sleep less and do nothing.
21
Don’t let unrealistic expectations drag down your
productivity. A perfectionist without time always fails.
TIME
EXPECTATIONS
Perfectionist
Disappointed
:(
Robot
Underachiever
22
Don’t schedule like a robot. The more precise
a task or objective is, the easier it is to miss.
Send 250
Personal
Thank you
Letters
MISS
COMPLETE MISS
23
Don't sweat the small stuff. Details only matter
when they can have a real impact on results.
Blue
Green
Blue
Green
Blue
Green
Green
Blue
Green
REALLY BUSY
REBUILDING
RELATIONSHIPS
24
Balance your life. Taking on too much makes you
tired, less creative and limits relationship-building.
27 million people
helped around the world
Unique approach to
time management
Learn More
25
Keep your eyes on the real prize. Focus on the
objectives, not the tasks. Keep them in sight.
The most important thing is to make
sure that the most important thing
remains the most important thing.
– Zita Cobb, Social Entrepreneur
Next Step
Étienne Garbugli
@egarbugli /egarbugli
Product Design & Marketing Consultant // Author
Join The Masterclass
And get exclusive access to over 90 minutes of
time management advice by the creator of 
26 Time Management Hacks.
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25 Time Management Hacks to Kickstart the New Year

  • 1. Time Management Hacks to Kickstart the New Year 25 Étienne Garbugli Product Design & Marketing Consultant // Author #hacks
  • 2. 01 To win at something often means failing somewhere else. Pick 3 battles, no more. … Pick 3.”   – Randi Zuckerberg, Facebook Getting sleep Staying fit Spending time with family Building a great company Maintaining friendships
  • 3. 02 Know what you don’t do. Keep a "No Thanks" list. Over time, this list should grow. DO DON T DO High School Reunion
  • 4. 03 Redefine productivity. It’s not about how much you get done, it’s about the impact you’re having. Don't confuse motion and progress. A rocking horse keeps moving but doesn't make any progress. – Alfred Montapert, Author
  • 5. 04 Don't let fear drive you. Don’t get hung up on perfection; you’re wasting valuable time. Work finally begins when the fear of doing nothing exceeds the fear of doing it badly. – Alain de Botton, Author
  • 6. SINGLE TASK 05 When you decide to do something, give it your all. Plan then execute… then plan… then execute…
  • 7. When tired, we focus on low value, less important tasks. Start your day with the most important work. 06 IMPORTANT & URGENT IMPORTANT & NOT URGENT NOT IMPORTANT & URGENT NOT IMPORTANT & NOT URGENT
  • 8. 07 The beginning is where you need motivation the most. Get working… worry about quality later. ‘Worse is better’ gets the ball rolling. – Tom Lehman, Rap Genius Founder
  • 9. 08 Remove outside distractions. You can fully focus when your personal life is worry-free. Be regular and orderly in your life, so that you may be violent and original in your work. – Gustave Flaubert, Author
  • 10. 09 Keep hitting the same nail. Invest in activities that impact both your personal and professional lives. Align your professional and personal goals for maximum efficiency. – Chris Guillebeau, World-Traveller
  • 11. 10 Roll with the punches. If it takes more than 20 mins to get started, change task. Momentum is key. Write Long- Winded u Improve resume with more bragging Write a Long- Winded Em ail
  • 12. 11 Separate strategic and tactical thinking to focus on execution. Only think about the task at hand. It's like walking on a tightrope. If you think you're high and you look down, you start wobbling. If you look up, you start wobbling. If you just look ahead, and focus on the task and what you need to do, you tend to do things the right way. – Guy Boucher, Ice Hockey Coach
  • 13. 12 Divide your week into work objectives. 1 objective per day to fully wrap your head around it. Monday Tuesday Wednesday Thursday Friday 9am 12 noon 3pm 9am 12 noon 3pm 9am 12 noon 3pm 9am 12 noon 3pm 9am 12 noon 3pm Organize meetings Prepare meetings Conduct team meetings Conduct one on one meetings Recap meetings
  • 14. 13 « Timebox » everything. Good decisions often get made with less time, not more. Friday 4:47 PM 5PM - Vacations… Gotta Go4PM - Budget Approval
  • 15. 14 Split projects and tasks into smaller projects. Force momentum. Shorten cycle time. Long projects zap morale. The longer it takes to build, the less likely it is to launch. – Jason Fried, Basecamp Founder
  • 16. 15 Find a focused group to work with. Surrounding yourself with productive & focused people helps. Bla Bla STARLUCKS Bla Bla Bla Bla Bla Bla Bla
  • 17. 16 Work-life balance is about how we approach things. If something feels like work, treat it as such. 10:35 AM 8:42 PM 0010010011010001000010001000 1001001 0100010000100010001001001100 0010001000100100010001000010 0010001001001100001000100010 01001 1000100001000100010010011010 0010000100010001001001
  • 18. TIME$ 17 No car goes anywhere without gas. Manage your energy, not just your time. ENERGY
  • 19. 18 There most likely is a better way of doing things. Get some time to think. Scheduling at 80% produces better products. Scheduling people at 100% doesn’t give space to think of creative solutions. – Productivity study
  • 20. 19 Take care of communications (or don’t). Acquiring and re-acquiring context eats time. If a communication can be taken care of rapidly, do it. That way, you won't have to touch the same thing 4 times. – Mark Goldstein, 26 Time Hacks Reader
  • 21. 20 Sometimes it's better to nap or sleep 1 more hour and be productive than sleep less and do nothing.
  • 22. 21 Don’t let unrealistic expectations drag down your productivity. A perfectionist without time always fails. TIME EXPECTATIONS Perfectionist Disappointed :( Robot Underachiever
  • 23. 22 Don’t schedule like a robot. The more precise a task or objective is, the easier it is to miss. Send 250 Personal Thank you Letters MISS COMPLETE MISS
  • 24. 23 Don't sweat the small stuff. Details only matter when they can have a real impact on results. Blue Green Blue Green Blue Green Green Blue Green
  • 25. REALLY BUSY REBUILDING RELATIONSHIPS 24 Balance your life. Taking on too much makes you tired, less creative and limits relationship-building.
  • 26. 27 million people helped around the world Unique approach to time management Learn More
  • 27. 25 Keep your eyes on the real prize. Focus on the objectives, not the tasks. Keep them in sight. The most important thing is to make sure that the most important thing remains the most important thing. – Zita Cobb, Social Entrepreneur
  • 28. Next Step Étienne Garbugli @egarbugli /egarbugli Product Design & Marketing Consultant // Author Join The Masterclass And get exclusive access to over 90 minutes of time management advice by the creator of  26 Time Management Hacks. Sign Up