4. 4
Growth of DMS
Low Costs of Electronic Storage.
Price per GB of Hard Drive Storage:
1981 — $300,000
1987 — $50,000
1990 — $10,000
1994 — $1000
1997 — $100
2000 — $10
2004 — $1
2010 — $0.10
5. 5
Growth of DMS
Low Costs of Electronic Storage.
Price per GB of Hard Drive Storage:
1981 — $300,000
1987 — $50,000
1990 — $10,000
1994 — $1000
1997 — $100
2000 — $10
2004 — $1
2010 — $0.10
6. 6
Growth of DMS
Low Costs of Electronic Storage.
Government Encouragement
Need for Privacy, Backup, and Security
High Speed Scanners
7. 7
Dropbox
Great consumer-centric cloud solution
Free for the first 2 gigs of online storage
$10/Mo. for 50 gigs ($40/yr for version history)
$20/Mo. for 100 gigs ($40/yr for version history)
Team pricing for businesses
$795/yr for 5 users (1000 GB total)
$125/yr for additional user (200 GB each user)
Phone support and Version History included
Features
All documents, photos, videos to be store online
and accessed from any internet connected tool
Simple sharing of files with friends, families
Back ups so files are safe from hardware failure
Access anywhere – geographically flexible
8. 8
Wikipedia Overview of DMS
“A document management system (DMS) is a
computer system (or set of computer programs)
used to track and store electronic documents
and/or images of paper documents.
It is usually also capable of keeping track of the
different versions created by different users
(history tracking). The term has some overlap
with the concepts of content management
systems. It is often viewed as a component of
enterprise content management (ECM) systems
and related to digital asset management,
document imaging, workflow systems and
records management systems.”
9. 9
5 Critical Components of DMS
Integration with office business applications
Efficient capture of paper documents
Smart indexing (OCR for PDFs)
Security - access and transit documents to
comply with regulatory requirements (HIPAA,
FINRA, SEC)
Document retention – automate record
management
Include both Cloud and Server options for
businesses
10. 10
Business Benefits of DMS
Managing information to:
Reduce RISK
From compliance and regulatory requirements
From, and for, customer records
For communication between locations, mobile
phones and tablets, etc.
Decrease Expenses
Decrease labor required to manage files and
information
Increase Profitability
Faster, accurate access to information increases
revenue, reduces costs and increases quality
perception.
11. 11
Critical Components DropBox DMS
Integration with Business Applications
Paper Capture
Smart Indexing
Security
Document Retention
Summary
12. 12
Key Findings
After 10 years of experience, the following trends
are very noticeable
Online backup options are drawing consumers
into using the cloud for file storage – then, as
employees, are then introducing businesses to
new online solutions
Businesses are already scanning files in and
storing them in their Windows file systems
Businesses that are paper-intensive and
compliance-bound are finding needs are not
being met with simple online storage
Big issues emerging – security, duplicate effort,
integration, customization, retention