eFACiLiTY Facility Booking System

Product Presentation
All rights reserved © SIERRA ODC Private Limited
www.sierratec.com | www.efacility.in
“End to End Facilities Management Software that simplifies complex operations,
aids cost reduction & improves efficiencies”
A Product of

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 It is a modular facilities management system
 Works together with your business and allows day-to-day management of processes
 Automates operations
 Provides a management dashboard for critical analysis
 Enterprise wide control in the most intelligent and efficient way
Introduction

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Modules

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Multi-Site & Multi-Organization Concept
 Site wise concept for multiple sites implementation using a central server
 Facility managers view data from any location by simply choosing the respective site/location from the
homepage.
 Privileges to view, add or modify information can be defined and mapped to each and every user and the same
can be set against the site(s)

eFACiLiTY® – Facility Booking System
"Managing meeting room booking, approvals and billing seamlessly"
 Web enabled facility reservation
 Inviting internal & external attendees for meetings
 Car park reservation and visitor management integration
 Scheduling of refreshment orders to catering

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Facility Booking System
 eFACiLiTY’s Facility Booking system helps streamlining of reservation and usage of common and individual
facilities by businesses within a facility or building complex.
 The internet/intranet enabled facility booking, approval and billing operations across organizations enhances
operations efficiency.
 Meeting rooms, conference halls, desk space, office space auditoriums, high cost equipments, training facilities
etc. can be booked via the system.

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Facility Booking System - Features
 Facilities Directory
 Online/Offline booking requests
 Visual booking using graphical interface
 Confirmation, rejection, suggestion of alternate
facilities
 Re-allocation, cancellation
 Email / SMS notifications on requests, approvals and
cancellation
 Utilization analysis
 Billing of reservations & cancellations
 Inviting internal & external attendees for meetings
 Scheduling of refreshments orders to catering
 Switch on/off HVAC and lighting automatically with
BAS/BMS integration
 Active directory integration
 Pre-registration of attendees with visitor
management
 Car park booking

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Post Login FBS User
 After the FBS user Log in , Post login screen appears where the user can Book a facility using Quick booking or
Detailed Booking method.

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Quick Booking
 Quick booking allows user to book the facilities under any single facility type for any single date.
 This type of booking does not require more details from the user.
 Default time slots for full day booking can be set in the Global Settings.

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Advanced Booking
 Advanced Booking facilitates the user to book single or multiple facilities for single or multiple dates.
 The current user can place the booking request on behalf of the other user in the active directory.
 Scheduling of Refreshments Orders to Catering for the meeting is possible .
 Addition of the facility belongs to various facility types is possible.

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 Floor Plan Booking is the easy way of booking using the graphical interface.
 Floor Plan Booking makes the booking very easier just by displaying any required floor plan and selecting the
required facility.
 For a single day booking, accessing the floor plan booking link through quick booking.
 For recursive booking, accessing the floor plan booking through advance booking
 Selecting location of the floor plan using drop down.
 Displaying of available facilities are in green and not available facilities in red.
 Display of Facility icons on the floor plan according to the date / time and availability status specified.
 Display of facility details under the description column.
 Zooming the floor plan by moving the slider to left and right.
Visual Floor Plan Booking

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Visual Floor Plan Booking Screen

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 Creation of facility icons based on floor plan within a site.
 Drag and drop of facility icons into the floor plan
 Resizing of facility icon
 Linking of facility icon to the desired floor plan
 Provision to delete or change a particular facility in a floor plan
 Zooming of floor plan to left or right using the slider
Visual Floor Plan Designer Features

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Visual Floor Plan Designer Screen

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Confirmation of Booking
 Once the booking has got approved by the Facility Administrator, an email will be sent to the booking person
asking for the confirmation for booking.
 2 remainders will be sent to the booking person, one through mail and another through SMS
 This reminder will have intimation for the user that the booking would be cancelled automatically unless it was
not confirmed before 10 minutes before starting.
 Booking person can open the booking details can confirm his booking.

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Screen of Confirmation of Booking

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Booking Status
 The booking details can be viewed / edited.
 Cancellation of Approved booking or cancellation of request (Before getting approved it is only a request)
 Updating the information in the booking
 Extending the approved booking
 Ending the booking before the scheduled end time
 Making the similar booking from the existing booking

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Meeting Request
 The person who books a conference hall for a meeting or an auditorium for a cultural program needs to invite
the attendees for the same.
 FBS facilitates the booking person to mail his invitations.
 The Invitees or the Attendees are of two types namely the External and Internal Attendees.
Internal Attendees External Attendees

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Ordering of Refreshments
 Booking the refreshment if required.
 Serving time is selected from the date picker.
 Rate for the selected refreshment will be displayed automatically.
 Cost calculation is controlled by the parameter in the Global settings.

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Extend Booking
 Facility Booking System facilitates the user to extend the time of booking for any approved booking.
 The booking selected for extension may be for the single day or for multiple days.

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Car Park Booking
 Users can book car parking slots for them as well as other visitors.
 Vehicle details are captured
 Full day and Interval time car parking booking facility.
 Booking confirmation to the booking persons and security by e-mail and SMS
 Automated cancellation if the conformation mail was not received from the booking person and the facility will
be released for booking. The cancellation information mail will be sent to the booking person.
 End Time Reminder to booking person and copy to the security

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Colleague Finder
 In the same organization having multi-floor building, the colleagues may use various facilities in various floors.
 This function facilitates the current user to find his Colleagues by highlighting the facilities used by them in
various floors.

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Accessing FBS From Outlook
 FBS facilitates Quick Booking from one’s individual Microsoft outlook interface.
 Separate installation setup is used to enable the Quick Booking shortcut in the outlook.

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KPI & Reports
 KPI (Key Performance Indicator) is a feature of FBS which monitors the Key Performance of any defined facility
in the scheduled timings.
 The reports generated from Key Performance Indicator are known as KPI Reports
 Following Reports can be generated
• Booking Status Report
• Facility Utilization Report
• Meeting Request Report
 The reports can be printed and exported in to the formats like HTML, Excel and PDF.

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Facility Booking Details Screen

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Facility Booking History
 Upon selecting booking history tab the list of records are displayed for the selected facility.

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Options for Advance Booking
 In the Advance Booking form the user can book the Facility for Department/Account/User.

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Display of calendars via MS Exchange Server
 When user acount is integrated with the MS exchange server the calendar will be displayed and appointments
can be viewed .

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Refreshment Order Report
 The refreshment order report will provide the order details like Booking id, date, name of the order, quantiy and
cost details.

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 eFACiLiTY Mobile's Facility Booking module provides the user with features to Book / Update / Cancel / End a
facility booking
 Provision to capture basic booking details such as the period of booking and the purpose of booking against the
facility
 View booking status against a facility
 Booking Approval / Rejection
 Scheduling of Refreshments orders to catering
eFACiLiTY Mobile – Facility Booking

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 The option for host to Accept / Reject the appointment requests
 Provision for the host to manually 'Pre-Register' a visitor
 Approve appointment requests
 Visitor Self-sign-in using mobile device (ipad)
eFACiLiTY Mobile – Visitor Pre-Registration

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 A configuration screen is provided with the provision to
configure the eFACiLiTY application server ID.
 Also provided are the User ID and Password (non-mandatory)
fields, in case the server needs authentication
eFACiLiTY Mobile – Configuration

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Software Specifications
 Microsoft’s .NET Framework
 Browser based thin-client interface
 Supports Oracle/MSSQL/MSSQL Express
 Email, SMS, MMS Messaging
 Cross browser compatible
 Language of your choice
 Supports MS Exchange, LDAP
 Building Management Systems (BMS) Integration
 Ready for integration with Microsoft Active Directory, Oracle Single Sign-on
 PDA extension , Android and Windows Phone
 Table, Field, Activity wise Audit Trail
 Security Policy Management

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Synergetic Partners
Microsoft Gold Certified Partner (ISV)–Product Development Metronic Global Berhad, Malaysia & China
Tridium Asia Pacific, Singapore Infocon Technology, Malaysia
Wave Front, Japan Pinnacle Computer Systems Dubai, U.A.E.
Sequential IDS, NigeriaGlobal Trade S.A.R.L., Saudi Arabia

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Synergetic Partners
AELIA Gen. Trad & Cont, Kuwait.
Elitser Technologies, UAE.
System Resources Inc., USA.
Software Systems LLC, OMAN.
Unified Africa Technologies (Pvt) Ltd, Zimbabwe
NFS Hospitality UK Limited, UK.

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Federal Government Buildings,
Putrajaya, Malaysia
Intelligent Building Management
System
Malaysian Communications And
Multimedia Commission (MCMC),
Malaysia
eFACiLiTY - Enterprise Facility
Management System
Ministry of Health, Bahrain
Management System
Tidel Park, Coimbatore, India
Management System
Nigerian Petroleum Development
Company (NPDC) Ltd, Nigeria
eFACiLiTY - Enterprise Visitor
Management System
eFACiLiTY End Users - Government
Ministry of Health, Kuwait
Management System
Saudi Arabia National Guard, Saudi Arabia
Management System
University of Dammam, Saudi Arabia
Management System

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eFACiLiTY End Users - Government
Dubai International Airport via Pacific
Control, UAE
eFACiLiTY - Tenant Billing System
Mumbai Metro, India via Honeywell
eFACiLiTY – Enterprise Facility
Management System
Royal Malaysia Police
eFACiLiTY - Enterprise Maintenance
Management System

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British Aero Space, Saudi Arabia
Management System
For Societe Generale via CBRE South
Asia Pvt.Ltd
Management System
Sheraton Darling Harbor, Sydney,
Australia
Management System
For Vodafone through Honeywell
Management System
Egypt, UAE, Saudi Arabia, India
Management System
Japan Tobacco International, Malaysia
Management System
YUM Group, India
Enterprise Maintenance
Management System
eFACiLiTY End Users - Fortune 500
Sodexo, India
Management System

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Millennium Hilton, Bangkok
Management System
For JSW Steel via Siemens
Management System
eFACiLiTY End Users - Fortune 500
For Nitesh Residency via Carrier Race
Technologies, India
Management System
PepsiCo, India
Management System
Wipro Limited
eFACiLiTY – Mail Room Management
System
Maersk
Management System
Reliance Industries Limited
eFACiLiTY – Enterprise Facility
Management System
Mitsubishi Electric
eFACiLiTY – Visitor Management
System

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CRISIL Limited, India
Management System
Godrej Properties, India
Management System
Godrej Industries
Management System
CoreLogic, India
Management System
Wadhwa Group, India
Management System
eFACiLiTY End Users - Other Corporates
Value Mall, India
Prestige IT Park, India
eFACiLiTY – Tenant Billing System
Ozone Group
Management System

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GVK Mall, India
Embassy Services Private Limited, India
Management System
UBCity, India
GPX (India) Private Limited, India
Management System
Mantri Square, Bangalore India
TRIF Amritsar Projects Private Ltd, India
Management System
Manjeera Retail Holding Private Ltd, India
eFACiLiTY - Enterprise Facility Management
System
Pacific Development Corporation Ltd,
Dehradun & Delhi
Management System

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Cyient Limited, India
Management System
Pioneer Property Zone Services Pvt. Ltd.
India
Management System
Synechron Technologies Pvt. Ltd., India
eFACiLiTY - Space Management System
Telekom Brunei Berhad (TelBru)
eFACiLiTY – Facility Booking System
Trane Distribution Pte Ltd, Singapore
eFACiLiTY – Enterprise Maintenance
Management System
Hospital Fatimah
Management System
Vishal Group, Nepal
Management System
The St. Regis Hotel & Apartments via
Azbil – Malaysia
Management System

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Airmaster, Australia
Management System
Trade Coast, Australia
Management System
DiGi Malaysia
Booking System
Platinum Sentral (KL Sentral Park - Lot
E), Malaysia
Management System
Albhukary, Malaysia
Management System
Savvy Capire, Nigeria
Management System
Enterprise Bank Limited, Nigeria
Management System
Genting Highlands, via EasyIO
Malaysia
Management System

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Maaden Infrastructure Company
via.(SATCO), Saudi Arabia
Management System
Salmiya Group Co. (Boulevard) Kuwait
Management System
Saudi Catering and Contracting, Saudi
Arabia
Management System
The Commercial Real Estate Company,
K.P.S.C (Al-Tijaria) Kuwait
Management System
Qatar Petroleum, Qatar
Management System
Galfar Al Misnad Engg. & Contg. WLL,
Qatar
Management System
Haramain High Speed Rail Project via
L&T, Saudi Arabia
eFACiLiTY – Maintenance
Management System
Alghanim Industries, Kuwait
Management System

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Pacific Controls, UAE
Management System
Electronic Card Services Ltd, Kenya
Management System
iTECO, Nigeria
Management System
Confido Technical Services LLC
Concept Controls, USA
Diyar Najd Special Projects
Management System
NIIT, India
Management System
Fahmy Furniture LLC, Oman

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About SIERRA
Recognized as
One of the Top 26
Most Innovative
Companies in India
@ CII Industrial
Innovation Awards 2014
Awarded
The Best SME IT
Services Company in
India
@ IMC IT awards 2013
Delivering World Class IT Solutions to Enterprises around the Globe
Asia, Australia,
USA, Europe
Middle East & Africa

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SIERRA ODC Private Limited
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eFACiLiTY Facility Booking System

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