Constitution of national plaform on drr nepal2008 english

UNOFFICIAL TRANSLATION FINAL DRAFT

National Platform on Disaster Risk Reduction
Constitution 2065

Preamble
The Main Achievements of the World Summit on Disaster Risk Management held in
Hyogo Prefecture of the Kobe city of Japan from the 18th to 20th January 2005 are
mentioned here in a priority order. More than four thousand participants from various
fields and areas participated with stakeholders in the field of disaster management as
well as high-level policy makers from 168 member countries of the United Nations.
During this summit, these participants expressed their commitment to implement the
Hyogo Framework for Action, 2005 - 2015 in their respective countries. As per the
commitment expressed for the effective implementation of the Hyogo Framework for
Action, 2005 - 2015, the participant countries have put significant efforts in the
Conference of the Global Platform in Geneva on 5-7 June 2007. During this summit,
high-level policy makers representing disaster prone countries together with non-
governmental organizations, educational institutions and distinguished personalities from
the private sector, it was emphasized to establish a national platform on Disaster Risk
Reduction. Accordingly, , this Constitution has been formulated by being subservient to
the National Direction Act, 2018.

Chapter - 1
Commencement
1. Name of the organization:

The name of organization shall be National Platform on Disaster Risk Reduction, which
shall be called as NPDRR in short.
a) Address of the office of the organization:
The office of the organization shall remain in Kathmandu district.
b) Jurisdiction of the organization:
The jurisdiction of National Platform on Disaster Risk Reduction shall cover the entire
territory of Nepal.
c) Commencement:
The Constitution shall come into force from the date of registration of the same.
d) Existence of the organization:
This organization shall remain as an organized, autonomous, non-profit, non-political
and non-governmental social organization having continued successor.

2. Definition

If subject or context does not mean otherwise, in this Constitution:
a) "Constitution" shall denote the Constitution of this organization.
b) "Organization" shall refer to the National Platform on Disaster Risk Reduction
c) "Committee" shall denote the working committee formed as per Article 13 of this
Constitution.
d) "Assembly" shall denote the general assembly and also the special general assembly
held as per this Constitution.
e) "Office bearers" shall refer to the office bearers of this organization.

Constitution of National Plaform on DRR_eng FINAL DRAFT.doc Page 1 of 16


g) "Rules and Regulations" shall mean the rules and regulations to be formulated under
this Constitution.
h) "National Platform" shall denote such a platform of the stakeholders who represent
in the National Platform on Disaster Risk Reduction and who, besides debating,
advocating, coordinating and analyzing the works related to disaster risk mitigation
including the prioritizing the areas, moves ahead by assisting to formulate a coordinative
and participatory policy, plan and programme.
i) "Local Authority" shall mean the Chief District Officer.
j) "Specified or as specified" shall denote the matter specified or as specified in the rule
and regulations prepared under this Constitution.
k) "Local agency" shall mean Village Development Committee, Metropolitan and Sub-
metropolitan cities, Municipalities and District Development Committee.

3. Seal and Symbol of the organization:

The organization shall have its own seal and symbol and the same shall be as per the
design given in Annex - 1. But if the seal and the symbol of the organization are similar
to that of any already registered organization, this will be corrected immediately through
amendment process.

Chapter 2
Objectives
4. Objective of the organization:

The following shall be the objectives of the organization:
a) National Platform on Disaster Risk Reduction will be a platform which will be
represented by the stakeholders at the national level and which will besides,
debating, advocating, coordinating and analyzing the works related to disaster risk
reduction, will suggest which areas to in prioritize. Apart from this, the platform will
move ahead by bringing the coordinative and participatory policy, plan and
programmes about the same in the main streamline.
b) A strong effort will be made to build an environment of national consensus and to
develop a common concept by bringing all the stakeholders in one place to
coordinate all the disaster risk mitigation activities going on in the country and to
discussing them in a structured manner.
c) Since the task of disaster risk reduction is complex, a reliable mechanism will be
developed that respects political commitments, the concerns of the people concen,
skill and scientific knowledge, early warning systems which benefit the general
population and other important Disaster Risk Reducition related issues.
d) In the implementation of activities of national disaster risk mitigation guiding and
reformative works shall be done.
e) To involve civil society, non-governmental organizations including the private sector
effectively in the field of disaster risk reduction, debates and discussion programmes
will be organized.
f) The debate and partnership with friendly nations and office bearers of national and
international agencies shall be smoothened.
g) A process to strengthen partnerships to share knowledge and information as well as
transfer and handing over of technology will be included.



h) The coordination and linkages among the members of this platform will strengthen
the relationships with national, regional and global actors.
i) For the organized assistance required for effective implementation of disaster risk
reduction, a strong mechanism in participation of the stakeholders shall be
established and works to ensure and guarantee human and physical safety of the
common people shall be carried out. The nation shall be made resilient through
reducing the adverse effects of disaster
j) This Platform shall play a proactive and leading role while implementing the Hyogo
Framework for Action through the National Work Plan.
k) Awareness of the citizens shall be raised with regard to public responsibility about
safety and consolidation by providing assistance in the field of disaster risk
mitigation.
l) Apart from pleading and advocating for the inclusion of disaster risk reduction in
developmental policy, working policy and activities, this aspect shall be included as
an integral part of multilateral environmental understanding.
m) All the works related to disaster risk reduction and coordinated at the national level
shall be participated in.

5. Works to be done in order to achieve the objectives of the organization:

In order to fulfill the above-mentioned objectives the organization shall do the following:
a) The organization shall implement its objectives only after acquiring approval or
license from the concerned agency as per prevailing Law of Nepal.
b) The organization shall construct, rent or take on lease the building required for
the organization and shall purchase or rent the office equipments such as
computer, telephone, typewriter, fax and means of transportation.
c) Recruit the personnel required for the organization and determine their terms of
condition.
d) Conduct effectively the debate, pleading and advocacy campaigns to acquire
the participation of high level policy making level and concerned parties for the
implementation of policy, Acts and working systems related to disaster risk
management.
e) Manage basis information system for disaster risk reduction.
f) Participate and assist in formulating national policy, strategy and development
works related to disaster risk reduction, resource mobilization and capacity
building
g) Analyze and evaluate the concerns and challenges with regard to disaster risk
and besides prioritizing the areas for disaster risk reduction help in identifying
the human settlements that are in vulnerable condition
h) h) Make an integrated effort to continue positive achievements in an organized
way by reviewing development project and working system conducted for
disaster risk reduction.
i) Promote cooperation and partnership among the members of the National
Platform in order to mitigate the risk of the people of disaster prone and high-
risk areas
j) Prepare an article about educative and worth imitating works on disaster risk
reduction and its achievements and mutually share the same. Make a special
effort to include the topic of disaster risk reduction in the work list, knowledge
and information to be transmitted through education system of the country and
medium of communication.



k) Gain knowledge, skill and information about disaster management and share
the same. Make the transfer of technology about the same smooth.
l) Make and implement a result oriented work schedule together with work plan
for coordinated implementation of Hyogo Framework for Action at the national
level. Under this, prepare a report by monitoring the works carried out through
central and community levels and receive feedback by making public the same.
Internalize the feedback and suggestions thus received on the basis of
reformative works.
m) Play an inspirational role for appropriate objective oriented participation to
include the topic of disaster risk reduction in the work schedule and in the
priority of sustainable development of the state. Particularly poverty alleviation
strategy, millennium development goal, structure of the UN assistance, bilateral
and multilateral development understandings are included under this.
n) Integrate the topic of disaster risk reduction in the development concept, plan
and programmes including all kinds of humanitarian assistance works. In the
same way, be effortful to establish this topic as primary concern even in the
multilateral understandings and treaties about significant natural environment
such as climate change, bio-diversity and desertification.
o) Enhance coordination and collaboration with institutions such as contact unit,
technical committee, academic and research organization s formed for
sustainable development, which are related to disaster risk reduction, and
environment and climate change at the national level.
p) Collaborate with civil society, non-governmental organizations, and private
sector and community groups by establishing the works of disaster risk
reduction as multilateral concern; create opportunity through dialogue; enable
them to contribute by enhancing their capacity and make necessary effort to
make them able to collaborate and work with governmental agency and the UN
system including other international development agencies.
q) Be effortful to develop multidimensional national research system about
disaster management. Encourage and facilitate for the useful scientific concept,
procedural structure and work oriented perspective.
r) Identify the possibilities of collaboration and actively participate in collective
effort by coordinating and conducting Regional and Global Platforms
established by involving various countries.

Chapter 4
Membership
6. Classification of the members:

Arrangement for membership of the Platform shall be as follows:
a) There shall be three kinds of member in the Platform
- Organization al member
- Expert member
- Honorary member
Initially provision for organization al member only shall be made. After the first general
assembly, arrangement for expert member shall be made on mutual consensus.

b) Persons from the following areas that are related to the works of disaster
management shall be invited as the member of the platform:



1) Ministry, Commission, Department, Central Level Agencies, Public Academy of
Nepal Government
2) National and international non-governmental organization s
3) United Nation and other international agencies.
4) Scientific, academic and research organization s
5) Mass media
6) Local Bodies
7) Community organizations
8) Industrial and business organization s

7. Eligibility for acquiring membership:

In order to be a member of this organization one should have the following eligibility:
a) Should be a Nepali citizen
b) Should have reached the age of 25 years
c) Should not have lost mental balance
d) Should not have been convicted in misappropriation of public property
e) Should not have been convicted and punished in criminal case by the court
showing his/her moral turpitude.
f) In order to be an organization al member of this organization, an organization
should have continuously worked at least for three years having disaster
management as the main objective and should have been registered as per the
prevailing laws.
g) Responsibility and the code of conduct to be abided by the member shall be
as decided by the General Assembly and/or Executive Committee
h) Other arrangement with regard to member shall be as specified.

8. Condition in which one cannot acquire membership of the organization or
remain as a member:

Any of the following persons is not eligible for acquiring the membership of this
organization:
a) Non-Nepali citizen
b) Not reached the age of 25 years
c) Having lost mental balance or insane
d) Convicted in misappropriation of public property
e) Punished or convicted in criminal case by the court showing his/her moral
turpitude.
f) If someone's vested interest is found in the business of the concerned
organization
g) If someone has not cleared any proportionate liability he/she is supposed to
clear
h) If someone is convicted and punished by court in charge of theft,
cheating, forgery or embezzlement of property under ones responsibility in an
unauthorized manner or corruption.
i) Not having the disaster management as the main objective and not worked
for 3 years to be become organization al member
j) If someone does not follow the code of conduct (to be abided by member as
their responsibility) determined by General Assembly and/or Executive
Committee
k) Not having other eligibility as specified about the membership.



9. Termination of membership:

9.1. Under the following conditions one shall not remain as a member of this
organization:
a) If one cannot acquire membership as per Article 8 of this Constitution
b) If majority of 75% of the General assembly endorsed to remove someone from
membership.
c) If the resignation tendered by someone from his/her post is accepted
d) If it is proved in the court that someone is dishonest or has ill-intention in the
process of the organization
e) If someone does any work which is prevented by this Constitution
f) If someone has fails to pay membership fees
g) If the organization is dissolved and cancelled

9.2. Before deciding that someone cannot acquire membership or is ineligible to remain
as a member he/she shall be informed of the same and shall be given opportunity
submit his/her evidences for clarification.

10. Conditions in which one can acquire membership and remain as a member of
this organization:

Members can acquire membership as per Article 6 by paying the fees as specified in
Sub-Article of this Constitution.

a) Organization al member:
a) Members of ad-hoc committee at the time of registering this organization shall be
the founder member of this Platform
b) The working committee can provide organization al membership to the
organization from among the organizations who is willing to become organization al
member and apply as per the specified procedures by paying Rs.1000/- (One
thousand) only as entry fees and Rs.1500/- (one thousand five hundred) only as
annual fees
c) The organization that has become organization al member as per the above sub-
article (b) shall have to pay Rs.1500/- (one thousand five hundred) only for
renewing the membership annually.
d) Such organization al members shall have to get their membership renewed by the
end of Asar (June/July) every year. And if not, the same can be renewed by paying
additional charge as specified.

b) Expert member:
a) As specified working committee can provide expert membership to such persons who
have gained expertise in the field of disaster management. Other provisions about this
shall be as specified.

c) Honorary member:
With decision of the General Assembly, honorary membership can be conferred to
organization s or persons who have contributed significantly in the field of disaster
management.



d) If it is decided not to confer membership to any applicants, the working committee
shall have to inform the applicants of the same with reasons for not granting
membership.

e) All the members shall have to abide by the rule and regulations formulated in this or
under this Constitution.
f) Record of the members as provided as per sub-article 1, 2, and 3 shall be kept
separately in the specified format.

Chapter 4
Provisions regarding General Assembly, Working Committee,
Secretariat and Meeting
11. Formation of General Assembly:

The formation of the General Assembly shall be as follows:

1) A General Assembly shall be formed comprising of the members other than
the honorary members who have acquired membership as per Article 7 of the
Constitution of this organization. General Assembly shall be apex body of the
organization. Honorary members shall be invited in the meeting of general
assembly.
2) The meeting of the general assembly shall be held as per the following:
a) Annual General assembly: There shall be general assembly meeting
once in a year
b) Special General Assembly: If one-fourth members of the total
members demand to hold special general assembly furnishing
reasons thereof, the working committee shall have to call special
general assembly meeting within 7 days to discuss only the issues
mentioned by the members. But if once general assembly or special
general is held, special general assembly cannot be held again within
six months.

3) In the year of establishment of the organization, the first annual general
assembly shall be held with in 2 months of the end of the fiscal year and the
annual general assembly thereafter shall be held within two months of
end of the every fiscal year.

4) All the members shall be notified 15 days in advance in case of annual
general assembly and 7 days in advance in case of special
general assembly of the organization-specifying venue of the meeting,
date, time and agenda to be discussed.

5) If the general assembly or special general assembly called as per sub-article 4
cannot be held due to not having quorum of the meeting as per Article 18 of this
Constitution, another general assembly shall be called giving 7 days time
duration.

6) Separate minute books for general assembly and special general assembly
shall be maintained.



12. Works, duties and rights of the general assembly:

Works, duties and rights of the general assembly shall be as per the following:
a) Approve the plan, programmes and annual budget submitted by the working
committee.
b) Discuss and ratify the annual audit report received from the auditor. Discuss
about the (irregular) arrear amount found in the audit report. Instruct the working
committee to clear the arrear amount, which cannot be regularized by recovering
the same.
c) Appoint the auditor for the next year
d) Give necessary direction to the working committee by evaluating the work
progress of the organization and works performed by the organization.
e) If the tenure of the office bearers and members of working committee of this
organization comes to an end, hold election for the same (position) on the basis
of procedure as per this Constitution.
f) Approve amendment in Constitution, rules and regulations submitted by working
committee
g) Confer honorary membership
h) Ratify the works and activities done by the working committee for the benefit of
the organization with justification.
i) Approve the proposal regarding number of personnel, remuneration, allowance
and other facilities submitted by working committee as per requirement. The
same shall be borne up by the internal source of the organization itself.

13. Formation of committee:

a) There shall be a working committee comprising of maximum of 15 persons from
among the members of general assembly to work as executive mechanism of the
platform. For the initial 2 (two) years, the following office bearers and members
shall be selected on mutual consensus under the chairmanship of secretary,
Ministry of Home Affairs, Government of Nepal.

Chairman 1
Vice-chairman 1
Secretary 1
Treasurer 1
Members 11

b) After the tenure of working committee as per sub-article (1) office bearers and
members shall be appointed in all the posts of this committee from among the
members of the platform through the medium of election.
c) The tenure of working committee shall be of two years
d) Prior to holding annual general assembly, if the post of any office bearer or
member falls vacant, working committee can nominate someone in the vacant
post for the remaining period of time. The person thus nominated shall be
allowed to work only for the remaining period of time of the elected office bearer
or member.
e) Chairman shall call the meeting of the working committee as per the need. If 51%
of the total number of office bearers of the working committee demands to hold



the meeting, the chairman shall have to call the meeting of working committee
immediately.
f) Working committee meeting shall not be held unless 51% of the total numbers of
office bearers of the working committee is present.
g) The chairman and vice-chairman shall chair working committee meeting in the
absence of the chairman. If both are absent the person selected by the members
present in the meeting or senior most member shall chair the meeting.
h) Decision of majority shall be accepted in the working committee and in case of
equal votes; the chairman shall cast the decisive vote.
i) The decision of the working committee meeting shall be written in a separate
minute book and all the members present shall have to sign on the same but the
members who dissent the decision shall have to sign by assigning reasons.
j) All the works supposed to be done by the organization shall be carried out
through the decision of the working committee.
k) Whatever has been written in the above Articles, if all the office bearers and
members consent on written about any work to be done by working committee,
such decision shall be incorporated in the minute book and such work can be
done without holding a meeting. The above-mentioned consensus shall be
considered as the decision of working committee meeting.

14. Works, duties and rights of working committee:

The following shall be the works, duties and rights of working committee:
1) Play strategic and promotional role with regard to disaster reduction and
management.
2) Prepare annual programme of the organization for the coming year and estimate
budget and present the same in the general assembly
3) Implement and make others implement the decisions of the general assembly by
following the provisions as per this Constitution.
4) Conduct programmes that benefit the organization.
5) Be responsible towards general assembly.
6) Use and utilize available means and resources to the maximum to achieve the
objectives of the organization.
7) Make work plan, gather resources, implement, supervise and monitor
(programmes) for performing works of the organization.
8) Make someone keep the fund and property of the organization in a safe manner
and operate the same by opening a bank account.
9) Make a regulation about the term of condition and facilities of the personnel of
the organization and implement the same after getting it endorsed by the general
assembly.
10) Form an advisory committee consisting of suitable persons or other committees
and sub-committees to fulfill the objective of the organization and allocate works
as per the requirement.
11) Play a leading role of the organization.

15) Secretariat:

An able agency affiliated to the Platform, as a national platform contact unit and
management agency shall be given responsibility to work as secretariat. The working
committee shall make selection of the secretariat and other arrangement.



16) Can abdicate the post:

By tendering resignation to the working committee through vice-chairman, chairman can
give up the post. Vice-chairman and other office bearers can do so by tendering
resignation to the chairman.

17) Other committees:

1) Working committee can form other committees or sub-committees as per the need to
conduct works of the organization by being subservient to this Constitution.
2) There shall be group of advisors to provide expert suggestion to the working
committee. Experts from the concerned fields shall be nominated in this group as per
the decision of working committee.
3) There shall be various subject-wise technical committees and sub-committees to
provide help to carry out works of the general assembly and working committee.
4) The work of those committees shall be as specified by the working committee

Chapter 5
Works, duties and rights of the office bearers
18. Works, duties and rights of the office bearers

The following shall be works, duties and rights of the office bearers. General assembly of
the organization shall be formed comprising of the members other than the honorary
members who have received membership as per article 7 of Constitution of this
organization. Honorary members shall be invitees. General assembly shall the apex
body of the organization.

1) Works, duties and rights of the chairman;
a) To chair and conduct meeting of the committee and assembly
b) To cast decisive vote
c) To lead the organization
d) To instruct secretary to call meeting as per the need.
e) To allocate works to other office bearers and members.
f) To approve records.

2) Works, duties and rights of the vice-chairman
a) To assist the chairman
b) To fulfill responsibility assigned by chairman
c) To perform chairman's duties in his/her absence

3) Works, duties and rights of the secretary:
a) To supervise and operate the organization's secretariat
b) To call meetings and assembles according to the direction of the chairman.
c) To keep the record safely
d) To fulfill other duties assigned by the chairman.



4) Works, duties and rights of the treasurer:
a) To supervise and operate the fund of the organization
b) To present annual programme and budget in the general assembly
c) To maintain updated account
d) To get the annual auditing done regularly

5) Works, duties and rights of the members:
a) To actively participate in meetings of the committee
b) To play constructive role in the works of the organization .

19. Quorum:

1. No work of the general assembly shall be executed without the presence of 51% (fifty
one) of general members of the total number of members
2) However, in case of general assembly called again as per the (percentage)
mentioned in Article 11 of the Constitution, the quorum shall not be required.

Chapter 6
Financial Provisions
20. Fund of the organization:

1) The organization shall have its own fund and the below mentioned amount shall be
deposited in that fund:
a) Amount collected against the membership.
b) Voluntary grants given by any person, amount received as assistance
c) Amount received from the sale of immovable and movable assets of the
organization or other assets.
d) Grants assistance received from Government of Nepal
e) Amount received as assistance from foreign organizations, individuals or
international organizations.
f) Amount received as grant or assistance from local bodies.
g) Amount earned by the organization by doing works as per the objectives.

2. If financial assistance as well as grant assistance is sought from foreign organizations,
the approval from Government of Nepal shall have to be taken according to the
prevailing laws.

3. Account shall be operated as specified through depositing the amount received by the
organization in local banks or financial institution.

21. Operation of account:

The bank account of the organization shall be operated through the joint signature
(compulsory) of chairperson and treasurer. Arrangement to spend and keeping records
of expenses shall be made as per the prevailing laws.

22. Procedures to spend the fund:



While spending the amount deposited in the organization's fund it shall be spent by
adopting the following procedures:
a) No amount from the fund could be spent without approving the annual budget,
plan and program of the organization.
b) Amount from the fund could be spent as per the budget and program approved
by general assembly.
c) The financial report of the amount spent form the fund shall have to be presented
to the general assembly compulsorily.
d) While spending the amount of the fund it should be spent as per the prescribed
procedures.

23) The account and auditing of organization:

a) The account of income and expenditure of the organization shall be kept as per
the prevailing laws.
b) The auditing of the organization shall be done by the registered an auditor as per
the prevailing laws.
c) If Government of Nepal or local authority wants so, the government itself or
authority him/herself or the staff under him/her could check the amount of the
organization at any time.
d) The auditor shall be appointed by the general assembly. However, prior to the
first general assembly the auditor shall be appointed by the working committee.
e) A copy of each audit report and annual work progress report of the organization
shall be submitted to local authority, DDC, Social Welfare Council and concerned
body.

Chapter 7
Provisions for election, Vote of no confidence and Constitution
amendment
24. Provision for election:

a) Through the consensus of the working committee an election committee shall be
formed consisting of 5 members at the most for the purpose of the election of
working committee.
b) Being subservient to the prevailing laws, the election committee shall manage
the election procedures by itself.
c) If any controversy arises with regard to election, the decision of the election
committee shall be final
d) The election committee shall be automatically dissolved on the next day of
holding election.

25. Eligibility to be a candidate:

The following organizations who are working in disaster areas shall be eligible to
be a candidate of the working committee.
1. The ministry, commission, departments of Government of Nepal, central level
agencies, public academic institutions.
2. National and international non governmental organizations
3. United Nation's and other international agencies.



4. Scientific, academic and research organizations
5. Mass media world
6. Local bodies
7. Community Organizations
8. Industrial and business organizations

26 Vote of No-confidence

1. The vote of no confidence shall have to be registered in the organization in
written by following procedures and the name/s of the official/s or the
member/s against whom the vote of no confidence is registered, shall have
to be clearly mentioned.
a) It should be written in Nepali language using decent words
b) The subject of the proposal should be clear and practical
c) The names of at least one-fourth members among the members of
general assembly members should be stated along with their names, last
name and address

2. Stating clearly the motion of the vote of no confidence registered in the
organization according to sub-article (1) and specifying the venue, date and
time for the general assembly or special general assembly, all the members
and office bearers of the general assembly shall be informed of holding
general assembly or special general assembly according to article 11 (4) of
the Constitution.

3. Discussion process on the votes of no confidence

a) The person presiding over the general assembly shall give permission to
present the proposal as per sub-article (1) in general assembly and one
among the members who presented the proposal shall present his
opinion to the assembly along with the reasons for presenting the vote of
no confidence
b) After the member in favor of vote of no confidence present his opinion as
per sub-article 3 (a), the chairman can give permission to the members
who want to express their views about the proposal.
c) According to Article (1) the chairman shall allow those office bearers or
members against whom the vote of no confidence is registered to have
their say to clarify their position.

4. Decision about the vote of no confidence:
After the series of presenting one's views about the vote of no confidence is
finished, whether or not the majority is in favour of the vote of no confidence,
the chairman shall announce the decision for the vote of no confidence by
adopting any one of the following procedures:
a) Dividing the members into two groups i.e. in support and against the vote
of no confidence.
b) Having the members of general assembly cast their votes secretly in
favour or against the vote of no confidence.
c) Majority of 2/3 (two-third) of the total number of members of general
assembly shall endorse the vote of no confidence. If such proposal is



approved the person/s against whom vote of no confidence is proposed
shall be released from the post.
d) If it has not been six months that a person is elected or vote of no
confidence has been unsuccessful, one cannot register vote of no
confidence against such person.

27. Amendment of Constitution:

Only after the approval two-third general assembly members present, any Article can be
sent to the Government of Nepal for amendment or dismissal. Only after the approval
from the Government of Nepal, any Article of this organization shall be considered as
amended or cancelled.

28. Can make rule:

1) In connection with performing its works, the organization can formulate necessary
rules, which shall be applied after the same have been endorsed by the general
assembly. The local authorities shall be informed of such information.
2) Being subservient to the rules formulated in this and under this Constitution, the
working committee can formulate regulations related to staff management and financial
administration to carry out works and implement the objectives of the organization. Such
regulations shall have to be approved by the general Assembly.

29. Arrangement of personnel:

1) The procedures to be adopted for creation of posts (of staff), remuneration,
allowance, other facilities and terms of condition of the staff to carry out day to day
works, projects and programmes of the organization shall be as specified.
2) If the organization receives foreign assistance and is in situation of requiring a foreign
advisor or volunteer in the programmes conducted by the organization. Local Authority,
District Development Committee and even the Social Welfare Council shall have to be
informed about the prospective advisor's or volunteer's work period, service,
justification of work, facilities and eligibility

30. Cancellation of the organization :

a) If the general assembly deems it necessary, it can dissolve the organization by
endorsing a special proposal.
b) While endorsing the proposal of dissolving the organization according to the
Article (1), the general assembly can appoint one or more than one liquidator/s
and auditor/s to carry out the works of dissolving the organization.
c) The remuneration of the auditor/s and liquidator/s appointed as per the sub-
article (2) shall be as specified by the general assembly.
d) Thus, due to some reasons if the organization is dissolved, the liabilities of the
organization shall be cleared off and all the assets remaining thereafter shall be
owned by the Government of Nepal.

31. Explanation:

The working committee shall have the rights to explain the Constitution and the rules
and regulations formulated under this Constitution.



32. Prohibition in disclosing secrecy:

No office bearer or member of this organization shall act against the welfare of the
organization. The office bearers, members of working committee or members of general
assembly shall not be permitted to use uncivilized or obscene words during the meeting
or general assembly.

33. Conformity with the Act:

Anything not mentioned in this Constitution shall be in accordance with the Laws and it
shall be automatically inactive to the extent it contradicts the Organization Registration
Act, Rule and prevailing laws.

34. Observation of instruction:

The organization shall have the duty to abide by the instruction given from time to time
by the Government of Nepal or Local Authority.

35. Ad hoc Committee:

a) The ad hoc committee formed to establish and register this organization shall call
the general assembly within six months and shall conduct election of new
working committee by forming an election committee as per the Constitution and
the same shall be notified to the local authority.
b) In case, if the first election is not held the works performed by the working
committee shall be deemed in consonance with the Constitution

36. We the following founder members have consented to work as per this
Constitution and sign and seal on the Constitution in the presence of the
following witnesses.

Name, surname and address of the Name, surname and country of the witness
founder member and signature and seal
1. Name, surname 8. Name, surname
Address ………… District…………… Address ………… District……………
Municipality Municipality
V.D.C. Ward No……… Block No. V.D.C. Ward No……… Block No
3 Name, surname 10. Name, surname



15. Name, surname
Address ………… District……………
Municipality
V.D.C. Ward No……… Block No
++++++++++++++++++++++++++++++++++

Annex 1
Seal and symbol of the organization
Mention the description of seal and symbol of the organization such as shape, kinds and
other description.

++++++++++++++++++++++++++

National Platform on Disaster Risk Reduction Committee (ad hoc) shall be comprised of
chairman, vice-chairman, secretary, treasurer and 11 members.


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