Presented by Peter Burnhill at the "Taking the Long View" conference in Edinburgh, 7 September 2015. Strategies to ensure long-term access to digital collections.

1. Taking A Long View
Peter Burnhill
EDINA, University of Edinburgh
09:40 – 10:00
Taking The Long View: International Perspectives on E-Journal Archiving
Edinburgh 7th September 2015

2. what was once available in print,
on-shelf locally …
… is now online & accessed
remotely,
‘anytime/anywhere’
We’ve seen improved Ease of Access…
But what of
Continuity of Access?
(this is mostly due to publishers)

3. Digital back copy is not in the custody of libraries
Picture credit: http://somanybooksblog.com/2009/03/27/library-tour/
Libraries boast of ‘e-collections’,
but do they only have ‘e-connections’?

4. to ensure
researchers, students & their teachers have
ease and continuing access
to online resources needed for scholarship
licence
to use
access
to content & tools
Our Shared Task is
Stewardship: delegated responsibility to care for or improve over time

5. “The Scholarly
Record has a
fuzzy edge”
‘e-journals’
Websites,
Databases,
Repositories
‘book-length work’
‘Gov Docs’
Limit Scope: The (digital) Scholarly Record
conference proceedings
‘e-magazines’
‘e-newsmedia’
‘data as findings’
Widen scope: + Resources Needed for Scholarship
e-theses
e-methods: software

6. Online
Continuing
Resources
Issued in Parts
‘Serials’
Content changes over time
‘Integrating’
‘e-journals’
Websites,
Databases,
Repositories
‘Gov Docs’
Practical focus today on what is identified
as issued online as a ‘continuing resource’
Conference
proceedings
‘e-magazines’
‘e-newsmedia’
Stewardship
for a significant
part of our
‘Published
Heritage’
E-theses
The wider scope
includes the
‘web-resident’:
Web Archiving
& Reference Rot

7. National Science Library,
Chinese Academy of Sciences
All Hail The Keepers: offering digital shelving
① Web-scale not-for-profit archiving agencies:
② National libraries …
① Research libraries: consortia & specialist centres …
National Science Library,
Chinese Academy of Sciences

8. Many archiving organisations a Good Thing 
“Digital information is best preserved by replicating it at
multiple archives run by autonomous organizations”
B. Cooper and H. Garcia-Molina (2002)
Bad stuff will happen!
But how do we know
who is keeping what?

9. thekeepers.org as Global Monitor
… to discover who is looking after what
ISSN-L as kernel field

10. Streams of issued content being archived?
The Keepers Registry reports titles ‘ingested &
archived’ by at least 1 ‘keeper’:
16,558 In 2011
21,557 in 2013
28,507 as at August 2015
* More archiving & more knowledge as more archives
report into Registry!
More ISSN assigned
35,000 in 2009
100,000 in 2012
169,000 in 2015

11. Two Key Statistics: Ingested / Identified
‘Ingest Ratio’ = titles ingested by one or more Keeper
/ total ‘online serials’ in ISSN Register
= 28,507 / 169,634 [as of August 2015]
=> 17%
‘KeepSafe Ratio’ = titles being ingested by 3+ Keepers
/ total ‘online serials’ in ISSN Register
= 10,019 / 169,634
=> 6%

12. Archival Status of what Libraries List (USA)
‘Ingest Ratio’ = 22% to 28% about a quarter
=> fate of c.75% unknown
In 2011/12 three major research libraries in the USA
checked archival status of serial titles regarded as important
P. Burnhill (2013) Tales from The Keepers Registry: Serial Issues About Archiving & the Web. Serials Review 39 (1), 3–20.
http://www.sciencedirect.com/science/article/pii/S0098791313000178, &https://www.era.lib.ed.ac.uk/handle/1842/6682
Every library
can now
do this
via
Members
Area in
the Keepers
Registry

13. with usage logs from the UK OpenURL Router
• 53,311 online titles requested in UK during 2012
3 years later, in 2015:
‘Ingest Ratio’ = 36% (19,231/53,311)
=> fate of 34,080 titles unknown
‘KeepSafe Ratio’ = 20% (10,847/53,311)
Archival Status of what Users Request (UK)

14. 15
%age of 165,949 ISSN assigned to ‘e’ (July 2015)
US: 19%
Rest of World:
c. 50%
Canada 5%UK: 9%
Brazil: 4%
Ger: 6%
Fra: 7%
Researchers (& libraries) in any one country depend on content
written & published as serials in countries other than their own
169,634

15. Known Archival Status of Online Continuing Resources
(assigned ISSN) by Country, July 2015
More archiving
&
More
knowledge
as more
ISSN assigned
&
more archives
report into
Registry!
Need to think
‘international’.
UNESCO
IFLA
EiFL
IATUL
ARL
ASEAN/
AUNILO
LIBER

16. *Ordered by Ingest Ratio*
Who is looking after each country’s publishers?
Elsevier
Hindawi
T&F, OUP, etc
Wiley etc
Springer
Karger

17. Some Publishers’ Titles are being kept very safe

18. very many ‘at risk’ e-journals from many (small &
not so small) publishers
BIG
publishers
act early but
incompletely
Priority:
find economic way to
archive content from

19. ① Web-scale not-for-profit archiving agencies:
② National libraries …
① Research libraries: consortia & specialist centres …
National Science Library,
Chinese Academy of Sciences
Today’s ‘Keepers’: digital shelves above-campus
National Science Library,
Chinese Academy of Sciences

20. ① Web-scale not-for-profit archiving agencies:
② National libraries …
① Research libraries: consortia & specialist centres …
Two New ‘Keepers’ in waiting: OA/OJS & Brazil
National Science Library,
Chinese Academy of Sciences
National Science Library,
Chinese Academy of Sciences

21. • Strategies to ensure archiving titles in the 'Long Tail’
– of each nation’s ‘Published Heritage’
• E-journals, Government Documents, NewsMedia
• How to cooperate to deliver assurance that all the parts
(volumes & issues) of a given title are archived
• And of course, the support (funds & collection development
judgment) that they need from us
– from a library community who increasingly depend on their actions
– ‘Right-scaling’
“ …determining which materials are best managed at the local level,
which are best moved into some form of shared stewardship
infrastructure “above the institution”
(Constance Malpas & Brian Lavoie, 2014)
Themes for today & tomorrow …

22. Ensuring Continued Access to Streams of Issued Content
http://www.flickr.com/photos/shinez/5000985919/
Thank you