1. Introduction to Data Management with Microsoft Access 2007 “To succeed in life in today’s world, you must have the will andtenacity to finish the job.”—Chin-Ning Chu

2. Chapter Introduction Traditional study of computer applications Acquire skills related to application’s features and functions Does not address When particular tool most appropriate How it should be utilized in solving specific problem Concepts and tasks presented in book could apply to other database programs Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach 2

3. Chapter Introduction (continued) Access Relational database program Data stored in tables Related to each other using relationships Information Data organized in meaningful way Data can be: Words images numbers, sounds Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach 3

4. Chapter Introduction (continued) Analysis Collect, organize, and otherwise transform data into information Used to support decisions Data consumer Person in organization who transforms data into information Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach 4

5. Learning Objectives Introduce the new features in Access 2007 Introduce the company used in this book Identify how an organization manages data Describe how problem solving is presented in this book Understand the roles of data consumers in an organization Determine how data is interlinked throughout an organization Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach 5

6. Learning Objectives (continued) Understand the current deficiencies in an organization’s data Introduce the companies used in this book’s end-of-chapter case problems Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach 6

7. Introduction to the New Features in Access 2007 New innovative features Office button Ribbon Database templates New security features New file type Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach 7

8. Introduction to the New Features in Access 2007 The Office button is located in the upper-left corner of the Access program window Menu opens when clicked Access Options button The Quick Access Toolbar provides you with quick access to frequently used features Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach 8

9. Introduction to the New Features in Access 2007 Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach 9

10. The Ribbon The new Ribbon feature replaces menus and toolbars, and makes finding options easier than ever Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach 10

11. Using the Keyboard to Make Selections If you like using the keyboard to initiate commands, you can do so using some of the same access keys available in Office 2003 KeyTips display the access key for a particular command when you press Alt Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach 11

12. Case Scenario Fictional company 4Corners Pharmacy Used to provide real-world business examples to illustrate lessons in each chapter “Employees” represent variety of business functions Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach 12

13. The Company Vincent Ferrino opened 4Corners Pharmacy in 1994 Son Paul now owns business Expanding Pharmacy’s recordkeeping inefficient Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach 13

14. Key Players Paul Ferrino Pharmacist and Owner Donald Linebarger Information Systems Director Maria Garcia Human Resources Manager Elaine Estes Store/Operations Manager Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach 14

15. Company Goal: Expand Operations into Other Areas Open second store in Colorado by end of year Possibly by acquiring existing business Ensure that database easily expanded and adapted Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach 15

16. How is Access Used at 4Corners Pharmacy? Accounting Finance Human Resources Information Systems Marketing Operations Management Sales Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach 16

17. Data to Store in the Database at 4Corners Pharmacy Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach 17

18. Managing Data for the Organization Problems at 4Corners Pharmacy Not all data gathered for managers to make informed business decisions Errors and redundancy of data Benefits to using relational database Too much data to effectively store in Excel workbook Excel limited in structure of data Join together multiple tables Query those tables as one big table Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach 18

19. Interlinked Data at 4Corners Pharmacy Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach 19

20. Problem Solving in this Book Three levels of problem solving with Access Level 1 Basic problems or analyses require application of one or more database tools Focus on implementation of tools Level 2 Problems and analyses presented increase in complexity Level 3 Complexity increases further Opportunities for more advanced critical thinking and problem solving Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach 20

21. Problem Solving in this Book (continued) “Steps to Success” Case problems Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach 21

22. Pedagogical Model for Problem Solving Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach 22

23. Steps to Success Exercises At end of each level Complete exercises in Steps to Success section Reinforce what you learned in level Completed in separate database for similar business Hudson Bay Pharmacy Located in Edmonton, Alberta (Canada) Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach 23

24. Chapter Summary Purpose of book Using access to organize data efficiently and solve business problems effectively Case scenarios 4Corners Pharmacy Method of teaching problem solving Three levels Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach 24