PowerPoint 2016 Module 2

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PowerPoint 2016 Module 2
Modifying a Presentation in PowerPoint 2016
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product or service or otherwise on a password-protected website for classroom use.

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• Enter text in Outline view
• Format text
• Convert text to SmartArt
• Insert and modify shapes
• Rearrange and merge shapes
• Edit and duplicate shapes
• Align and group objects
• Add slide footers
© 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service
or otherwise on a password-protected website for classroom use.
Module Objectives

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• Outline view is a great place to enter type when you want to focus on
text and not the layout
• Text in Outline view is organized with slide titles as headings and
bulleted text as indented lines
Enter Text in Outline View (Slide 1 of 4)
© 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service
or otherwise on a password-protected website for classroom use.

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Enter Text in Outline View (Slide 2 of 4)
© 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service
or otherwise on a password-protected website for classroom use.
• Outline view showing new slide

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• When you create a new slide in the Outline tab, a new slide appears
• A blinking insertion point indicates you can enter slide title
• Press [Enter], then [Tab] to start a new bullet
Enter Text in Outline View (Slide 3 of 4)
© 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service
or otherwise on a password-protected website for classroom use.

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• To rearrange the order of slides, simply drag a Slide Icon to a new location
in the Outline tab
• A horizontal indicator line appears to show the new location of the slide
Enter Text in Outline View (Slide 4 of 4)
© 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service
or otherwise on a password-protected website for classroom use.

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• Once text is entered, you can format it with fonts, colors and sizes
• Formatting text allows you to make specific points stand out and grab
the audience’s attention
• Use buttons on the Mini toolbar to format selected text
Format Text (Slide 1 of 2)
© 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service
or otherwise on a password-protected website for classroom use.

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Format Text (Slide 2 of 2)
© 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service
or otherwise on a password-protected website for classroom use.
• Selected word with Mini toolbar open

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• The ability to convert text to a SmartArt graphic increases your ability
to create dynamic-looking text.
• A SmartArt graphic is a professional-quality diagram that visually
illustrates text.
• There are eight categories, or types, of SmartArt graphics
Convert Text to SmartArt (Slide 1 of 3)
© 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service
or otherwise on a password-protected website for classroom use.

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• You can convert existing text into a SmartArt graphic or start from
scratch
• A SmartArt Style is a pre-set combination of simple and 3-D formatting
options that follows the presentation theme
Convert Text to SmartArt (Slide 2 of 3)
© 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service
or otherwise on a password-protected website for classroom use.

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Convert Text to SmartArt (Slide 3 of 3)
© 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service
or otherwise on a password-protected website for classroom use.
• Text converted to a SmartArt graphic

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• In PowerPoint you can insert many different types of shapes including
lines, geometric figures, arrows, stars, callouts, and banners
• A Quick Style is a set of formatting options, including line style, fill color,
and effects.
Insert and Modify Shapes (Slide 1 of 2)
© 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service
or otherwise on a password-protected website for classroom use.

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• Use the rotate handle to manually rotate a shape
• Use the adjustment handle to modify a shape
• Use the Eyedropper to match colors
Insert and Modify Shapes (Slide 2 of 2)
© 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service
or otherwise on a password-protected website for classroom use.

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• Every object on a slide is placed, or stacked, on the slide in the order it was
created
• Merging shapes, which combines multiple shapes together, provides you
the potential to create a variety of unique geometric shapes that are not
available in the Shapes gallery.
Rearrange and Merge Shapes (Slide 1 of 2)
© 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service
or otherwise on a password-protected website for classroom use.

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Rearrange and Merge Shapes (Slide 2 of 2)
© 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service
or otherwise on a password-protected website for classroom use.
• New Merged shape

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• Once you have created a shape you still have the ability to refine its
basic characteristics, which helps change the size and appearance of
the shape
• To help you resize and move shapes and other objects precisely,
PowerPoint has rulers you can add to the Slide pane
Edit and Duplicate Shapes ( 1 of 2)
© 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service
or otherwise on a password-protected website for classroom use.

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Edit and Duplicate Shapes (Slide 2 of 2)
© 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service
or otherwise on a password-protected website for classroom use.
• Merged shape moved on slide

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• You can position objects accurately on the slide using Align commands
in the Arrange group
• You can align objects relative to each other by snapping them to a grid
of evenly spaced vertical and horizontal lines
Align and Group Objects (Slide 1 of 2)
© 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service
or otherwise on a password-protected website for classroom use.

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Align and Group Objects (Slide 2 of 2)
© 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service
or otherwise on a password-protected website for classroom use.
• Repositioned shape

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• Footer text can give your slides a professional look and make it easier for
your audience to follow your presentation
• You can review footer information that you apply to the slides in the
PowerPoint views and when you print the slides
Add Slide Footers (Slide 1 of 2)
© 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service
or otherwise on a password-protected website for classroom use.

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Add Slide Footers (Slide 2 of 2)
© 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service
or otherwise on a password-protected website for classroom use.
• Header and Footer dialog box