India GST has now made e way bill mandatory for all goods movements above 50,000 in value. This presentation explains e way bill and how cleartax can help generate fast, error free e way bills directly from your ERP or accounting solution

1. ClearTax partners with ACMA

2. ClearTax EWayBill
What is an e-Way Bill?
A document required to be carried by a person in charge of the conveyance (person transporting
goods) carrying any consignment of goods of value exceeding Rs 50,000.
The E-Way Bill contains details of the sender, receiver and the transporter (if seller is not the
transporter). It excludes the value of exempt supplies of goods where both taxable and exempt
supplies are billed together but Includes IGST/CGST & SGST
e-Way Bill has to be generated for all inter-state movement of goods starting from 1st April 2018. For
intra-state movement of goods e-Way Bill rules shall apply starting from 15th April 2018 in a phased
manner (States to be categorised into four lots) or latest by 1st June 2018.
2

3. ClearTax EWayBill 3
When & Who should generate e-Way Bill...
For Sellers /
Buyers
For Transporters
Assigned Transporter can also re-assign
another Transporter who in turn can
update vehicle number

4. ClearTax EWayBill 4
How to deal with specific situations
Situation 1
Situation 2

5. ClearTax EWayBill 5
PART A PART B
● GSTIN of Supplier & Recipient
● Place of Dispatch & Delivery - PIN Code of Place
● Document Number and Date of Tax Invoice, Bill of supply,
Bill of Entry or Delivery challan
● Value of Goods
● HSN Code - At least 2 digit of HSN Code
● Reason for Transport - Supply, Export, Import, Job Work,
etc.
● Vehicle Number in which goods are
transported
● Transporter Doc. No/ Temporary vehicle
registration No./ Nepal or Bhutan Vehicle
registration No./ Defence registration no.
provided by transporter*
Eg: Goods receipt Note, Forwarding
Note, Bill of Lading number, Railway
Receipt number, Airway bill number etc.
Details to be Mentioned in e-Way Bill
(*as per e-Way Bill Portal)

6. ClearTax EWayBill 6
Validity of e-Way Bill: Based on Distance covered
Distance
Validity of EWB
(calculated from date and time of generation)
Less Than 100 Kms 1 Day in cases other than Over Dimensional Cargo
For every additional 100 Kms or part thereof Additional 1 Day in cases other than Over Dimensional Cargo
Less Than 20 Kms 1 Day in case of Over Dimensional Cargo
For every additional 20 Kms or part thereof Additional 1 Day in case of Over Dimensional Cargo
Validity period of an e-way bill can also be extended, but this should be done within
last four hours before or after the expiry of the validity period.

7. ClearTax EWayBill 7
Cleartax e way bill product overview

8. ClearTax EWayBill 8
Benefits of ClearTax e way bill solution
100% Compliance via Early
Warning/error detection
10x Faster, save time and
see immediate RoI
Generate from within ERP (No
need to visit ClearTax portal)
Backup for Govt API via BOT - More reliable
than any other ASP solution

9. ClearTax EWayBill 9
Benefits of ClearTax e way bill solution
Branch level
Access Control
Sub user concept in NIC
is poor implementation
Reconciliation
with GST
Auto recon with GST and
integrated with Cleartax
GST tool
MIS Reports
and Dashboards
Comprehensive reports
with easy to use filters
Control Tower
View and ePOD
Enable transporters to
send electronic Proof of
Delivery, thereby closing
the loop. See if all EWBs
are actually delivered or
not
Notifications &
Alerts for You,
Transports and
Customers
• Alerts when ewb
about to expire
• Email/SMS to all
stakeholders in ewb
chain. Collaborate
with Transporters

10. ClearTax EWayBill 10
NIC Portal Offline Utility ERP Patch ClearTax
Speed of core functions 15 min 5 min 5 min 30 sec
Duplicacy check, auto distance calc Maybe
Backup 30 days 8 yrs
Access Control
Recon with GST
Notifications/Alerts, complete MIS
Collaborate with Transporters
EWB lifecycle with ePOD

11. ClearTax EWayBill
● Step 1: Ingest Data
○ Via Excel: We can take a dump of your ERP in any format and do a one time custom mapping in minutes
○ Via FTP: Drop your files into our SFTP Box solution and we auto populate our portal
○ Via API: Either cleartax or your IT team can push data to us in real time via our API
● Step 2: Validation
○ We run all the 40+ govt validations + Additional validations to avoid duplicacy and 100% compliance
○ Auto calculate distance
● Step 3: Generate/Update/Cancel ewb with a single click
○ Via API to NIC and via our BOT BASED browser automation (UNIQUE TO CLEARTAX)
○ Update Part B in bulk if not available in ERP
○ Maintain masters on our portal(customer, transport master) if your extract can’t support this
● Step 4: Update ERP with Ewb details
○ Pull back EWB details (manual via excel or automated via FTP/API)
11
How does it Work?

12. ClearTax EWayBill 12
Process/Feature Issue on Government portal ClearTax’s Solution
Login Separate logins for each state Centralised login + branch level access control
Data Import
No customised template for data import. Macros
in copied data can causes errors
Excel mapper/Box/API Integration allows easy
import from ERP + bulk print option saves time
Branch level Access
Control
Sub-user (Branch/Warehouse) can view data of
other Branches/Warehouses with same GSTIN,
thus compromising confidentiality
Your data is confidential! Sub-users will not be
allowed access, unless cleared by Admin
Intelligence
No built-in Intelligence increases errors (for eg:
calculating distance or to check the applicability
of E-way bill against a specific document)
In-built calculators and validations. Eg: distance
is calculated automatically using pincode. We also
display those documents where e-Way Bill
generation is required
Benefits over NIC portal
Cont...

13. ClearTax EWayBill 13
Process/Feature Issue on Government portal ClearTax’s Solution
Validation The same document number can be used to
generate multiple e-way bills due to lack of
validation
Avoid mistakes even before an E-way bill is
generated through our inbuilt validations
Regeneration of
E-way bill
Generating new E-way bill requires all
information to be typed in again
No need to repeat data entry again!
Consolidated
E-way bill
A separate offline sheet has to be filled with all
EWB-01 to create consolidated bills
Consolidate E-way bills generated by a single
click
Early Warning
System
No EWS present to warn user about time limit to
extend the validity period of Eway bill or to
reject E-Way bill or to update Part-B details
when about to expire
We constantly track these for you and warn
you beforehand where an action is required ,
helping you avoid any mistakes!
Benefits over NIC portal
Cont...

14. ClearTax EWayBill 14
Process/Feature Issue on Government portal ClearTax’s Solution
Searching E-way bills Search by date of generation only Search using Multiple Filters & Search toolbar
Reports/ Insights No historical data can be accessed
Historical data available along with intelligent
insights useful for audit
Bulk Update
Transporter details
Copy-paste information in government
excel template to bulk update details
Bulk update transporter details against
multiple documents in one shot!
Track & Tag Invoice
against Delivery
challans
Cannot track & tag an Invoice against the
relevant Delivery challans
Track & mark invoices against relevant delivery
challans to avoid generating two E-way bills
against the same transaction
Benefits over NIC..

15. ClearTax EWayBill
Cleartax
15
Using Cleartax as a pass through
ERP NIC
Data ingest via
Excel/API/FTP
Bot based
automation with NIC
ERP Cleartax NIC
Data ingest via
Excel/API/FTP
NIC APIs
+
Bot based automation
EWB details stored in
ERP/Print from ERP
Scenario 1: Users logs into Cleartax to generate eway bill
Scenario 2: Cleartax is pass through for generation. Cleartax portal for Reports and access control
1. Easy and fast
Automated generation directly
from ERP using Cleartax
Passthrough APIs
2. Ensure compliance
APIs reduce risk of manual
errors; Validations ensures data
correctness
3. 100% uptime
Fallback to Bot based
automation from Cleartax portal
in case NIC APIs goes down

16. ClearTax EWayBill 16
Additional Benefits
Dedicated KAM
To help onboarding and
integration
Option for 24*7 support,
multi lingual support
To help onboarding and
integration
ERP Integration
Support
● On any ERP (SAP, Microsoft,
Oracle, Tally/busy, Custom)
● Inhouse team + Strong network
of System Integrators

17. ClearTax EWayBill 17
Example Reports

18. ClearTax EWayBill 18
Example Reports

19. ClearTax EWayBill 19
Example Reports

20. ClearTax EWayBill 20
Example Reports

21. ClearTax EWayBill 21
Example Reports

22. ClearTax EWayBill 22
Example Reports

23. Manufacturing
Textiles & Fashion
FMCG
E-Commerce
Cement
Retail
Clients for E way bill

24. Auto
Clients for E way bill

25. 27th GST Council Meet
Highlights of the 27th GST council
meet held on 4th May 2018

26. 26
1. The current GST Return Filing System will continue without
changes for the next 6 months. Thus, you can continue filing
your GST Returns through ClearTax GST software
2. New Single GST return to go live after 6 months to enable
simple and easy filing
3. Post new return going live, provisional credit can be claimed
by the return preparers in transitional phase (6 months) based
on self calculations
4. No Provisional Credit can be availed after the transitional
phase (6 months) of the new GST return
5. Nil return preparers and Composition dealers will file GST
returns quarterly
Major
announcements

27. 27
Thank You
For Questions email dev@cleartax.in or call
9980938946