An overview of the success of our Deerfield Township team, in its pursuit of organization-wide public service goals.

1. Deerfield Township
Goals, Objectives &
Achievements

2. Commitment to Service Excellence
Administrator
Elected Officials Senior Staff
Staff
Businesses Residents

3. Teamwork
• Administration
• Sheriff’s Post
• Human Resources
• Fire Rescue
• Community Development
• Public Relations
• Parks
• Public Works

4. 2009
Achievements
Goals

5. 2008 Goals & Objectives
• Enhance Fire Dept. Operations
– Command Staff substantially restructured, duties re‐
allocated;
– New FT firefighter/paramedics to be hired in 2nd, 4th
quarters of 2009;
– New apparatus (medic units) put in service;
– Station 59 established, to reduce run‐time, enhance
service to NW Quadrant;
– Dispatch/Run protocols between DTFR and City of
Mason Fire have been revised, to reduce run time to
citizens in both communities;
– Negotiations, planning initiated, re: potential co‐
location in relocated Mason Station 51

6. 2008 Goals & Objectives
• Redevelop Land­Banked and
Underutilized Properties
– Study of options for permanent location of
Administration Center initiated;
– Saleable assets held by Deerfield Township have been
identified;
– Disposition strategies, options for properties
developed, in pursuit

7. 2008 Goals & Objectives
• Develop/Implement Comprehensive
Infrastructure Plan
– Deerfield Township Comprehensive Plan – a Vision for
2020 completed;
– Coordination, communication with regional
communities has increased, improved;
– Infrastructure, public locations identified, GIS map in
development

8. 2008 Goals & Objectives
• Develop Internal
Information/Communications Protocols
– Utilization of township Intranet for information
distribution, sharing has been expanded;
– Regular, recurring meetings between BOT,
administration;
– Recurring information distribution to BOT,
Department heads increased;

9. 2008 Goals & Objectives
• Develop Multi­Year Financial Plan Linked
to Budget
– 3‐year forecast of funds complete;
– 2009 Integrated Operating Budget/Spending Plan
developed;
– Capital Improvement Budget developed;
– TIF‐funded Capital Improvement Plan/Schedule
under development

10. 2008 Goals & Objectives
• Develop Branding/PR Strategy
– Reviewed, in conjunction with development
of Comprehensive Plan;
– Draft RFP developed;
– Community satisfaction survey undertaken
by University of Dayton Communications
Dept;
– Branding/marketing strategy options
developed by UD Communications Dept

11. 2008 Goals & Objectives
• Comprehensive Economic
Development/R&E Strategy
– R&E calling program, w/Warren County Dept. of
Development, ODOD undertaken;
– Cincinnati USA Partnership Business Calling Blitz
scheduled for 2nd Quarter, 2009;
– Inventory of available facilities being developed, in
conjunction with Cincinnati USA Partnership;
– Outreach meetings, calls with area development
community initiated;

12. 2008 Goals & Objectives
• Park Facilities Upgrade/Development
– Fleckenstein Park development completed, park open to the
public;
– Cottell Park playscape, restroom facilities, gazebos, benches
and tables installed;
– Cottell Park tennis & basketball court construction to be
undertaken, 2nd Quarter, 2009
– Baseball field improvements to be undertaken, 2nd Quarter,
2009;
– Schappacher Park improvements planned; to be initiated in
2nd Quarter, 2009

13. 2008 Goals & Objectives
• Evaluate/Assess Township Physical
Facilities
– Condition, utility of existing facilities completed;
– Expansion/improvement plans in development;
– Demolition of surplus assets to be undertaken, 2nd Quarter,
2009

14. DEERFIELD TOWNSHIP
GOALS AND OBJECTIVES

15. 2009 Goals & Objectives
• Safety Services
– Focus on continuous improvement is on‐going with
Fire/EMS, WCSO Deerfield Post;
– Professional development plans for Fire/EMS personnel
created;
– WCSO Deerfield Post deputies pursuing additional
training, certification;
– Fire/EMS personnel continue to pursue additional
training/certification;
– Deerfield Township has absorbed the cost of 2 additional
deputy sheriffs, from Warren County;
– Facility, equipment planning is on‐going;
– Integration & communication between safety services
divisions has been substantially improved;

16. 2009 Goals & Objectives
• Economic Development
– Business R&E/Business Calling program initiated;
– Business Buffet program initiated – strong positive
feedback received;
– Deerfield Township Business and Services Directory
development to be initiated, 2nd Quarter, 2009;
– Business of the Quarter program is continuing;

17. 2009 Goals & Objectives
• Marketing and Promotion
– Reconstruction of website to be initiated, 2nd Quarter,
2009;
– Direct, electronic information distribution to citizens,
businesses expanded;
– Marketing/Branding campaign to be initiated, 2nd
Quarter, 2009;

18. 2009 Goals & Objectives
• Township­owned Properties
– Properties identified in distribution strategy (2008
Goal) are being reviewed;
– Discussions, where appropriate, with interested
parties are on‐going;

19. 2009 Goals & Objectives
• Roadways
– Project meeting w/ODOT, Warren & Hamilton county, consulting engineer
scheduled for 2nd Quarter, 2009, re: Fields‐Ertel/Mason‐Montgomery;
– Identification of TIF‐eligible roadway projects underway
• Loveland Park Redevelopment
– CDBG funds for infrastructure improvements to Loveland Park being
actively pursued;
– Retention of Loveland Park within Deerfield Township being actively
pursued
• Staff Wellness
– Proposal for organization‐wide wellness plan received. Likely initiation, 3rd
Quarter, 2009;
• Zoning Resolution Update
– Review and development of resolution update underway
• Parks
– Upgrades, improvements on‐going

20. Deerfield Post Warren County Sheriff’s Office
•In March 2007, Deputy Scott Stavermann seized 12 kilos
of cocaine during a routine traffic stop for a speeding
violation. This was the largest cocaine seizure in the
history of the county. Two years later, the case was
resolved with a conviction in Federal Court and resulted
in the seizure of the vehicle used to transport the cocaine.
•Sergeant John Faine and Deputy Ryan Saylor ‐
Recognition by MADD as Top Cops
• Detectives Roger Barnes and Jerry Niffenegger solved
the string of bank robberies in late 2008.
•Expansion of the DARE Program in 2007 by
Deputy Don McGlothlin from elementary schools
to the junior high level.

21. Deerfield Post
• BAC Datamaster was put into service at our post,
purchased with grant money.
• Deputy Jim Doddy was selected to join the
Warren County Tactical Team.
• Audio and video equipment purchased in 2007
and 2008 – a huge asset.
• In 2008, two Post Deputies ­ among the top in the
sergeant’s promotional process. One of those has
since been promoted and is assigned to the
Township.
• Training has been ongoing for development of each
officer, and the Post has made great strides building
on our relationship with the public, becoming a
more service oriented agency.

22. Community Development
• Deerfield Township Comprehensive Plan, A Vision
for 2020: The completion of the first comprehensive
plan for the Township.
• GIS: Widespread benefits
• Fields Ertel Corridor Study ‐ Two new zoning
classifications to manage future development in the
corridor
• Enhanced Zoning Code Enforcement
• Zoning Resolution Rewrite
• Toyota Case: Major win for the Township
• Heritage Pointe Case
• Board of Zoning Appeals and Zoning Commission
Training

23. Community Development
• Business Retention: Warren County Economic
Development, & Ohio Department of Development
• Business Outreach: Educate businesses
• Business Call Blitz: Week of May 4.
• Community Partner Committee: Township as an
investor in the Economic Development
Partnership
• New Township Administration Office
• Mapping Township Trails
• Site Location of Station 59
• Fleckenstein Park – Citizen Input
• Citizen Input for Station 59
• King Mansion – National
Register of Historic Places Notification Letter

24. Parks & Recreation
• Cottell Park Improvements:
­ Extend sewers
‐Upgrade the existing water service
‐ New restroom facility
‐ Upgrade Snyder House electric
‐ Drainage and grading improvements
‐ Parking lot, entrance way, paving and marking
‐ Playground
‐Old playground relocated
‐New soccer goal
‐Snyder House flooring, roof repaired, HVAC
‐Two shelters, 2 water fountains
‐Tennis, basketball courts begun

25. Parks & Recreation
• Fleckenstein Park Improvements:
‐The $2.8 million improvements were completed and the
park opened in October 2008
‐Farm House and barn removed
‐Existing barn restored – converted into a temporary fire
station
‐Modular building Station #59
‐Drainage improvements to north end of the property

26. Parks & Recreation
• Carter Park:
‐The King Mansion was placed on the National
Register of Historic places
‐New paths were installed as well as upgrades
• Schappacher Park:
‐Design started on updated parking, pathways and
restrooms
‐Clean up after the wind storm
•Kingswood Park:
‐Modified to allow for Lacrosse
and cross‐country practice
• Other:
‐Recycle dumpsters
‐Movies in the Park
‐Summer camps
‐Breakfast with Santa
‐Cooperating with Mason Arts Council
for programs

27. Public Relations • Social Media/Communications:
‐We are meeting 4/30 with a Township‐based company to
create a new site and initiate a branding campaign
‐Contracted with C Notify for a Township­wide
Emergency Notification system in process
‐Initiated weekly online newsletters­ including a
Business Newsletter ‐ to update residents and increased
the number in our database
‐ Initiated use of online surveys for resident feedback
‐Created a Logo for Deerfield Day which won a national
award
‐Revamped Deerfield Day to Taste of Deerfield,
incorporating new contests, entertainment and features
‐ Daily Press Releases

28. Public Relations • Held successful Homeowner Association Consortiums
•Gatefold advertising in the Business Courier/Book of
Lists to increase awareness of our business base
• Increased size and participation in Annual Tree Lighting,
Halloween and held a Bike/Hike to Graeter’s Event
•Assisted Parks to cooperate with Mason Area Arts
Council
• Assisted the Deerfield Township Post and Fire Rescue
departments with Safety Town and other safety events
• Launched Business Breakfast Buffet with Community
Development
• Published Deerfield Digest and Annual Reports
•Increasing identity of the Township as evidenced through
Enquirer stories and features which now increasingly
correctly identify the Township
•Bought air time on WKRC to promote Deerfield Day
• Initiated a Business of the Quarter Award/Recognition
• Organized the 10 Year Anniversary Recognition for the
Fire Department.
•Worked with the Parks Department to stage the largest
Easter Egg Hunt event ever
• Worked with Hayfaa Wadih to obtain office artwork
• Held successful Employee Banquets

29. Public Works
• Joint Pathway Improvement Projects:
‐Snider Road Pathway Project
‐ Socialville‐Fosters Pathway Project
‐ US 22&3 Pathway Project.
‐ Pathway Connection on Old‐Irwin Simpson Road in front of Schappacher
Park. Expected to be constructed in late 2009.
‐ “Deerfield Trails” future pathway design and implementation.
• Planning Studies
Involved in:
‐Fields Ertel Corridor Study with Warren and Hamilton Counties.
‐ Fields Ertel and Columbia Road Intersection planning.
‐ Planning and design of the Irwin­Simpson re­alignment project.
‐ Study to add a north bound lane on Mason Montgomery Road from
the interchange to Natorp’s Blvd.
‐ Kings Mills Infrastructure Improvements.
‐ Evaluated the potential for a traffic light on 22&3 at the Nantucket
Development.

30. Public Works
• Funding Applications:
‐ CDBG funding for various projects after the last two years
‐ Voinovich’s office for the Kings Mills Infrastructure
Project.
‐ FEMA Recovery money for the wind storm.
‐OKI funding received for the 22&3 pathway project.
•Improvement Projects:
‐ Continued for our third consecutive year to work
collaboratively with the City of Mason on a Joint
Resurfacing Project.
‐Worked on site improvements and construction of
Station 59 at Fleckenstein Park.
‐ Improvement and restoration of the Station 56 site.
‐ Schappacher Park / Old‐Irwin Simpson Improvement
Project
‐ Completed the redesign of the Schappacher Park
parking area. Will also repair, resurface, and restripe Old‐
Irwin‐Simpson. The project also includes a pathway
connection and improved ADA Compliant Handicap
ramps. Anticipated construction late summer 2009.

31. Public Works
• Services:
‐Improved the Townships residential brush removal service.
‐ “Clean‐up Days”
‐ Snow removal services
‐ Emergency response efforts to the wind storm.
‐ Replaced five large dump trucks over the past two years.
‐ Planned for and accomplished the relocation of Township offices.
‐ Developed and implemented plans for the Rose Hill Cemetery
Expansion.
‐ Developed design and site layout for future service facility and salt
barn site.
‐ Worked closely with DRSWD on residential storm water issues.
‐Successfully maintained over 100 miles of dedicated roadway.
•Subdivision Inspection / Acceptance
‐ 2007 – Inspected and accepted 4.6 miles of roadway for public
maintenance.
‐ 2008 – Inspected and accepted 8.3 miles of roadway for public
maintenance.

32. Human Resources
• Membership in Warren County Safety Council and fulfillment of
requirements resulted in refund checks totaling $10,770.40 for
2007 and 2008.
• Established Transitional Work Program for employees injured on
the job.
• Changed insurance brokers from Ohio Insurance to McGohan
Brabender and insurance carriers in July, 2008 resulting in a savings
of more than $117,000 for the 2nd 6 months of 2008.
• Participated in Bureau of Workers’ Comp PDP+ Program which has
resulted in the Township receiving a 10% discount.
• Instituted Random Drug Screening for Fire Dept. Personnel and
coordinate quarterly.
• Attended DOT Drug & Alcohol Supervisor Training
• Attended OHPELRA and NPELRA conference in 2008 and 2009.
• Implemented Functional Ability Testing for new employees and
employees returning to work from a medical leave for Cemetery,
Park and Road Departments employees.

33. Assistant to Administrator
• Coordinated organization‐wide cell phone carrier transition
•
•Completed & submitted 2007, 2008 ODOD TIF Report
• Worked with Fiscal Office in transition from Ms. Spiekerman to John
Wahle
• Assisted the Fiscal Office in implementing the electronic
purchase requisition system
• Served as Acting Township Administrator during Dan Evers’
medical leave
Coordinated multiple computer software, hardware
upgrades, deployment of new servers
•Implemented and administer phone system for Administrative offices

34. Fire Rescue
• Organizational Change
•More involvement of Battalions – closer core group runs operations smoothly
• Every firefighter held accountable at every level
• Very positive attitude among the ranks
•Rescue 56 placed out of service except for specialty calls dealing with difficult or
equipment intensive operations.
•Staffing adjusted to provide for a minimum of 2 – 3 man Engine companies, 1 – 4
man Engine company, and 1 – 4 man dedicated Ladder company.
•Increased maximum manning, which reduces overtime occurrences
Two new 2008 Horton Medic units giving, us a total of 3 first out Medic units.
•MDC units in all of our front line apparatus.

35. Fire Rescue
•Revised the Safety Town curriculum and have
enjoyed two years of a very successful and interactive program
•Changed our uniform policy to better address the needs of our profession
•Changed the department patch to better reflect the image and professionalism of
our department
•Implemented training requirements that require 60 hours of offered training to
qualify for professional development pay increase
Also in 2009, we will be phasing in the addition of 12 career employees.