Our innovative solutions are based on best practices and experience to help organizations advance their procurement functions. SmartOCI provides a unified view of supplier catalogues, enables suppliers to upload and maintain catalogues online, and offers requisitioners an improved shopping experience. It can help lower costs, speed processes, and increase visibility of spend. The onboarding process involves defining a catalogue strategy, refining supplier enablement, running a pilot, and rolling out in waves with support.
smartOCI for SAP Procurement and SRM - Increase Catalogue adoption & Usage
1. SmartOCI Overview
Our innovative solutions are based on best practices and
a wealth of experience and will allow organisations to
advance on the maturity curve to becoming a best-in-class
procurement function.
2. Agenda
Introductions
Why is Catalogue Management Important in
an optimised procurement process
smartOCI Key Functionality & Demonstration
Implementation Approach
Q&A
4. Introductions
Excelerated Sourcing Speakers for Today
SAP Services Partner Conor Mullaney
Director
– Procurement Excelerated Sourcing
15 years SAP Procurement
Implementation experience
Located in UK
Experienced team Ben Tempest
Senior Consultant
with multiple Excelerated Sourcing
3 years SAP Procurement
implementations Implementation experience
6. SAP In-Direct Procurement Issues
Several common issues associated with SAP
Procurement processes:
Management of indirect spend - often viewed as non-
strategic
Requisition process perceived as complex – inaccurate
requisitions, Procurement processing required, non-system
processes used
Time consuming master data maintenance processes -
material master/info record maintenance
Extensive use of free text items – inaccurate descriptions
(incorrect deliveries, reduced reporting capability) and
pricing
Catalogues are important but mostly little or no catalogue
usage for indirect items
7. Why is Catalogue Management
Difficult?
Internal knowledge
post
implementation
Resource to work
with supplier
Small suppliers
unable to provide
catalogues
Hard to administer
No cross-catalogue
searching
No strategy defined for on-going catalogue on-boarding
8. How Can SmartOCI Help?
Introduction of Catalogue Management strategy can
drive other activities such as supplier consolidation
Rapid implementation of E-Procurement
functionality in ECC
‘Amazon.com’ shopping experience for requisitioners
Federated catalogue search spanning both punch-
out and internal catalogues
Supplier self service - Online access for suppliers to
create and maintain catalogue data
10. Business Benefits
Enhanced end user adoption of SAP procurement systems
Unified view of supplier catalogue content and stock parts
Ability for suppliers to securely upload and maintain catalogue data online
Meet procurement goals by customizing catalogue search results around
diversity procurement, preferred suppliers, and green items
Lowered transactional costs for order processing (reduction in buyer
involvement)
Improved cycle time from requisition creation to purchase order
placement
Increased visibility on contracted spend
Improved payables processing time
Reduced IT administration costs
Reduced TCO of SAP systems and data administration
12. Functionality Overview
‘Amazon.com’ shopping experience for requisitioners
Federated catalogue search spanning both punch-
out and internal catalogues
Support for item bundles, custom fields/attributes
and tiered pricing
Profiles can be created to assign catalogue access to
requisitioners
Online access for suppliers to create and maintain
catalogue data
Suppliers able to upload item quotations which can
be approved and used by requisitioners
15. Our On-boarding Process
1.1 Understand the procurement strategy
Define Catalogue 1.2 Identify Scope of enablement including supply base
1.3 Refine rollout approach including pilot
Enablement Strategy 1.4 Put a Project charter together with timelines
1.5 Communicate the strategy internally
2.1 Develop an initial supplier contact letter
Refine Supplier 2.2 Build benefit driven documents
Enablement 2.3 Define Terms & Conditions Document
2.4 Build a comprehensive online training pack for suppliers to access for joining instructions
Collaterals 2.5 Develop the online Supplier registration form
2.6 Make this information available on a supplier portal
3.1 Send out initial letter to pilot suppliers
Supplier Catalogue 3.2 Hold a supplier summit for pilot suppliers to explain benefits and understand potential issues
3.3 Provide pilot suppliers with access to the portal with online help information
Enablement Pilot 3.4 Manage the supplier registration process including usernames and passwords
3.4 Run an initial trail pilot in a productive environment and provide a support help desk for any queri
4.1 Identify issues /questions /areas for improvement from the pilot
4. Access Success of Pilot & 4.2 Refine approach and collateral if necessary
Refine Approach
Make any Modifications to
Approach /Collateral
4.3 Go/No go decision to continue rollout
4.4 Prepare pilot success stories
4.5 Identify next wave of suppliers
4.6 Prepare plan for rollout in waves
5.1 Send out invite emails to suppliers with enablement pack
Rollout Catalogue 5.2 Provide help desk to support catalogue building and enablement
Solution in Waves 5.3 Monitor catalogue content usage
5.4 Provide proactive support to customer and suppliers
17. Thank You!
Contact Information
Visit us on stand G1 - SAP Forum
18. System Requirements
Supported SRM Operating System:
versions: • MS Windows 7, Vista &
• SRM 7.0, 5.0, 4.0 & 3.0 XP
Supported ERP • Apple OS X
versions: Languages Supported:
• ECC 6.0 & 5.0 • English
• R/3 4.7 • French
• German
Web browser:
• Spanish
• IE 6, 7 & 8
• Dutch
• Firefox
• Safari
