1. University Transportation Centers
(
(UTC) Program
) g
Grant Managers’ Remarks
UTC Grantees’ Meeting
June 7, 2010
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2. 1998/99 UTC Grants Closing
last of the 26 “old ‘grants dating from the TEA-21 authorization period
grants spanned two awarding agencies (RSPA, RITA) and three different accounting
systems = final reconciliation not easy
thanks for your help obtaining final invoices, reports from your universities
invoices
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3. Sweeps of “Unencumbered” Funds
UTCs heard this from somewhere
unencumbered = obligated?
un-awarded funds are vulnerable in the event of emergency, but --
no indication to date of any such sweeps at US DOT, and --
UTC funds come through FHWA and FTA so they appear somewhat like an obligation
FTA,
even before award
to accelerate award of funds, UTC must provide grant-benefit justification; for RITA,
good stewardship t
d t d hi trumps speedy award
d d
flip side of having un-awarded funds: avoids authorization-extension uncertainty
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4. Change in Submission of Invoices
will begin later this month ; instructions via e-mail to UTC and business office
mail hard copy directly to RITA’s accounts-payable contractor in Oklahoma City
should be fewer invoices lost/destroyed in mail sent to RITA HQ
payment not faster, but more reliable
USDOT working on electronic grant-payment system for 2011
grant payment
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5. Revised UTC Grant Reporting Requirements
change with this summer’s awards
one big unknown = Barbara Post leaving TRB
switch to new financial form SF425
update distribution of Final Research Reports -- somewhat more “green”, though no
longer same procedure for all recipients
new request for reporting stakeholder uses of research results in Annual Report
narrative (see next slide)
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6. Revised Reporting Requirements (continued)
Excerpt from new requirements:
6.) Annual Report
A. Corporate Style Report: The first part shall be a Corporate-Style Annual Report
suitable for general distribution It shall be posted on the Center’s web site and five
distribution. Center s
hard copies submitted to the RITA Grant Administrator. The report shall include at a
minimum the following elements:
[skip]
□ Examples of products, technologies, or other research results that are being used
by stakeholders (state DOTs industry etc ) and description of how they are being
DOTs, industry, etc.)
used (this may include changes in requirements, laws, regulations, or designs of
other products).
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