This slideset was used for a presentation to the Palliative Medicine Fellows for the University of Kansas PM Fellowship in association with Kansas City Hospice & Palliative Care

1. Professional Skills:
Presentations
Christian Sinclair, MD
July 16, 2009

2. Supporting Documents
• Original Presentation @Slideshare:
• http://bit.ly/K0Zb3
• Presentation Preparation Worksheet @Slideshare:
• http://bit.ly/GiYjN
• Presentation Notes One Sheet @Slideshare:
http://bit.ly/OL4Pz

3. Overview
• Preparation
• Speech and delivery
• Visual aides

4. Preparation
• Type of presentation
– Purpose of presentation
• To inform
• To persuade
• To build goodwill

5. Preparation
• Type of preparation
– Know your audience
• Captives
• Pragmatists
• Socially motivated
• Committed

6. Know Your Audience
• What is the size of the group?
• Age and gender distribution?
• Hierarchy of audience
– Within organization
– To the speaker
• Motivation & Reactions
• Education

7. Logistics
• Date and time of presentation
• Pre & post-presentation events
• Length of presentation
• Format
– Workshop, didactic, focus group, panel
• Where?

8. Logistics
• Visual aid options
• Troubleshooting
– Who is in charge?
– Who can help me?

9. The Presentation
• What does my audience expect to gain?
• What do they already know?
• What are my key points?
• What materials do I need?

10. Structure
• Introduction • Introduction
• Statement • Central theme
• Argument • Discussion
• Epilogue • Conclusion

11. The Opener
• Set the tone
• Use a hook
– Drama
– Humor
– Quotes

12. The Middle
• Chronological
• Geographic
• Compare and contrast
• Cause and effect
• Narration
• Problem and solution
• Process

13. The Close
• Summarize the message
• Repeat key points
• Call for action
• Revisit themes
• Think positive
• Thank audience
• Time for questions

14. The Pre-Introduction
• Helps create ambience and tone
• Think pre-show entertainment/education
• Start (and end) on-time

15. Topic Choice
• Try to select your topic
• Challenge your own knowledge
• Narrow your topic
• If a repeated talk
– Up to date information
– Work on sounding fresh, enthusiastic

16. Prep Time
• Organize your thoughts
– Outline
– Mind Map
• Select your references
• Look for real world connections
• Be realistic and reschedule if necessary

17. Overview
• Preparation
• Speech and delivery
• Visual aides

18. Speech and Delivery
• Tone
• Build rapport
– Show of hands
– No carnival tricks
– Have audience help demonstrate tasks
– Appropriate humor

19. Use of Humor and Drama
• Humor
– Not just jokes
– Careful with self-deprecating
– Quotes
• Drama
– Social math/Creative epidemiology
– Voice and pacing
– Not always a crisis or sad

20. Stage Fright
• Practice, practice, practice
• Breathe deeply
• Double-check your equipment
• Avoid reading your speech or slides

21. Stage Fright
• Stand tall
• Smile naturally
• Don’t rest on the podium
• Hands away from your mouth

22. Gestures & Facial Expressions
• Ask a friend for observation
• Don’t be afraid of gestures
– Make them relate to the speech
• Smile sincerely
• Look in the mirror

23. Vocalization
• Change volume when appropriate
• Aim for a lower tone
• Aim for a slower speed
• E-nun-ci-ate

24. Language
• Use the active voice
• Bias-free language
– Sexism, racism, ageism, pronouns, assumptions

25. Answering Questions
• Repeat/summarize the question
• Acknowledge/thank the person
• OK to say, “I don’t know”
– But offer some follow-up
• Remain calm
• Tell the truth
• Stick to your topic/expertise

26. Overview
• Preparation
• Speech and delivery
• Visual aides

27. Visual Aides
• Show and tell
• Visuals
– Can shorten time to convey information
– Enhance recall of information
– Enhance trust
• Know when and how to use them

28. Types of Visual Aides

29. Diversity of Content

30. PowerPoint
• 5 & 5 rule
– Five lines
– Five words per line
• Consistency
• Spelling
• Avoid fancy type styles

31. Flip Charts
• Can increase the energy
• Legibility
• Spelling on the fly
• Talking away from the audience
• Pull up and over

32. Handouts
• Before, during or after?
• Just a copy of slides
• An edited version of slides
• Fill in the blank version
• Just the highlights
• Facts that you don’t want on paper?

33. Overview
• Preparation
• Speech and delivery
• Visual aides

34. References
• Bowman, DP. Presentations. Adams Media
Corp. Avon, Massachusetts. 1998.
• Harvard PCEP Program, Billings and
Block, 2004
• Websites:
– Presentation Zen
– Six Minutes: A Public Speaking and Presentation Skil
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