ARIA provides a wide range of web-based tools for a huge number of organisations worldwide. ARIA cloud services also are very relevant to the management of research infrastructures. ARIA can be customised to match the look and feel of any existing webpages and can merge seamlessly to any current applications through styling or through the well-defined and documented API. Access management is a critical function for research facilities who attract scientists using machines/services/tools and the access to these are normally of high demand. Most facilities have workflows setup to accept and review applications to use the facility. ARIA provides a very sophisticated service with tailorable proposal submission, peer/panel review workflow, integrated messaging, anti-spam notifications and statistics/reporting. These tools have helped managers of many projects worldwide provide unparalleled service to scientists and enabled high-quality access and publications. Community and serving communities is at the heart of ARIA and through its networks package with integrated forums enables communities to interact and share news, events, jobs and documents. ARIA enables communication with users through news, jobs, events notifications. For non-access driven submissions ARIA offers ad-hoc call management which is fully configurable as for access management. The webinar will be fairly introductory to ARIA and its features - with special focus on the utility of these features for facility managers and users. CORBEL (http://www.corbel-project.eu/home.html) is an initiative of eleven new biological and medical research infrastructures (BMS RIs), which together will create a platform for harmonised user access to biological and medical technologies, biological samples and data services required by cutting-edge biomedical research. CORBEL will boost the efficiency, productivity and impact of European biomedical research. This webinar took place on 16th January 2018. Recording of the webinar is available through the CORBEL website. http://www.corbel-project.eu/webinars/aria-access-management.html For upcoming CORBEL webinars see: http://www.corbel-project.eu/webinars

1. ARIA - Powering your access management from
the cloud
Presenters: Fiona Sanderson (Instruct-ERIC)
Host: Natalie Haley
CORBEL Webinar Series

2. 10/01/2018Instruct Access Management System 2
This webinar is being recorded

3. AUDIENCE Q&A SESSION
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Please write your
questions in the
questions window of
the GoToWebinar
application

4. BACKGROUND
4
Since 2015, thirteen ESFRI Research Infrastructures from the field
of BioMedical Science (BMS RI) joined their scientific capabilities
and services to transform the understanding of biological
mechanisms and accelerate its translation into medical care.
• biobanking & biomolecular
resources
• curated databases
• marine model organisms
• systems biology
• translational research
• functional genomics
• screening & medicinal
chemistry
• microorganisms
• clinical trials
• structural biology
• biological/medical imaging• plant phenotyping
• highly pathogenic
microorganisms

5. CORBEL MISSION
5
Modern biological and biomedical research involves complex
projects and a variety of different technologies.
Some of the most important discoveries are made at the
interface between different disciplines.
CORBEL will harmonise access and services for complex
research projects involving more than one RI that offer:
• biological and medical technologies
• biological samples and
• data services
10/01/2018Instruct Access Management System

6. TODAY’S PRESENTER
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Fiona Sanderson joined Instruct-ERIC as a
software developer in the summer of 2017.
She came to us from the University of Oxford,
where she’s spent the past 4 years, first at the
Department of Engineering and then with the
Department of Pharmacology.With a
particular interest in user driven interface
design and agile, responsive software
development, she’s been involved in
development ofARIA v2 as well as
representing Instruct-ERIC in Horizon 2020
projects.

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Instruct enables European users to access cutting edge technologies with excellent
scientific and technical guidance
The national funders provide for Instruct:
• The key infrastructure at Instruct Centres
• The costs of using their best equipment for access as part of the Instruct
infrastructure
• Nominated consumable costs for standard access units
• Key support staff to ensure the best outcomes
Instruct provides:
• The access process – proposal submission, review, scheduling, reports
• Funds to support users to visit Instruct Centres for access (travel and
accommodation; some consumable costs) up to a maximum of €1500 per access
unit (exceptionally can be increased to €3000)
Access is internationally open to all researchers from Instruct member countries and
awarded on the basis of scientific peer review.

9. INSTRUCT MEMBERCOUNTRIES
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Strong pan-European
support:
11 national legal members
16 Centres in 11 countries;
~7000 users

10. ACCESSTO RESEARCH INFRASTRUCTUREADMINISTRATION
END-TO-ENDACCESS MANAGEMENTTOOL
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DATA
FACILITY
ACCESS COMMUNITY

11. ACCESS RESEARCH INFRASTRUCTUREADMINISTRATION
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• ARIA builds on it’s core of offering highly demanded cloud
services to the scientific community worldwide
• 4 core development areas focused on community, access,
facilities and data
• Services are offered as white-labelled solutions, with ARIA
working together with users to fully re-brand offerings
• All joined together with cutting-edge authentication/single
sign-on
• Nominated consumable costs for standard access units
• Future development across all areas, particularly data
management, and connecting end-to-end science from
sample metadata, to data collection through to data analysis
in a single coherent workflow

12. ACCESS RESEARCH INFRASTRUCTUREADMINISTRATION
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ARIA is in use by many different organisations worldwide and
is expanding rapidly
Access Facilities Community Data

13. © Instruct Structural Biology 201107/02/2018Instruct Access Management System | Presentation by Callum Smith 13
Access Management
Proposal Management
Automated peer review system
Panel review support
External access
Reporting & statistics
Calls management

14. CUSTOMISABLEACCESSWORKFLOW
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15. CUSTOMISABLEACCESSWORKFLOW
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16. SIMPLEONE-PAGEACTIONS
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17. ADMINISTRATION, MODERATION & REVIEW
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In-built messaging system

18. ADMINISTRATION, MODERATION & REVIEW
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Email notification of request
• Easily identifiable
• Direct one-click link in email
Email reminders
• Direct one-click links
• Cannot be sent too often (no spam)
• Are triggered automatically every
week

19. PROPOSALTIMELINEOVERVIEW
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20. FILTERABLE REPORTSGENERATED FROM PROPOSAL DATA
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21. CALLS
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Facility Management
Machine booking calendar
User training
Remote access pipelines
User access management
Integrated facility displays

23. BOOKING MANAGEMENT
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24. CONFIGURATIONOPTIONS
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26. FULL INTEGRATIONOPPORTUNITIES
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27. © Instruct Structural Biology 201107/02/2018Instruct Access Management System | Presentation by Callum Smith
27
Community
Networks
News
Jobs
Events
Documents
CRM
Identity Management

28. NETWORKSAND COMMUNITIES RE-IMAGINED
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• Each network has complete autonomous control
• Individual documents, events, news, jobs listings, forums, and
completely custom pages
• Integrated themes/templates for distinct visual identity
• Dynamic network permissions for private and public items
• An entire website within ARIA

29. SIMPLE MANAGEMENTOVERVIEW
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30. DISTINCTVISUAL IDENTITY
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31. © Instruct Structural Biology 201107/02/2018Instruct Access Management System | Presentation by Callum Smith 31
Data Management
API integration
Sample management
Brand integration

32. FULLY DOCUMENTEDAPI ENDPOINTSAVAILABLE FOR FACILITY INTEGRATION
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http://aria.structuralbiology.eu

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34. ARIA – ACCESSTO RESEARCH INFRASTRUCTUREADMINISTRATION
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Questions?
Join Instruct at www.structuralbiology.eu

35. WHAT NEXT?
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Events are listed on the Instruct website:
https://www.structuralbiology.eu
Instruct: admin@structuralbiology.eu
Everything else & feedback:
aria@structuralbiology.eu

36. NEXT WEBINAR
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Title: Lightweight Service Management for Research
Infrastructures: FitSM Approach
Speaker: Sy Holsinger (EGI Foundation)
Date:Tue 6th February, 2018
Time: 15:30 CET
Registration and details
http://www.corbel-project.eu/webinars