Extreme time management secrets for the information age
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Discover 5 radical methods to become super productive in business or whatever endeavor you are passionately pursuing. I learned these powerful strategies from Andrew Cass, a revolutionary productivity expert, business man and teacher. Apply them and you will begin to see immediate positive results.
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Extreme time management secrets for the information age
- 1. Presented by Colleen Foshee Content originally from Andrew Cass - http://www.andrewjcass.com
- 3. Expect to be exposed to some radical but effective ways to become in the scattered, high tech world of overwhelm.
- 4. Your success is determined by your daily agenda. ~ John Maxwell Hyper-productive individuals have a handle on how they manage their day.
- 5. No matter how great your business potential is, it won’t matter if you don’t get a handle on yourself.
- 6. Goal: Create better behavior so we can stack the deck in our favor and achieve maximum productivity.
- 8. (for business success) 1. Breaking free from the time management myth. 2. How to tackle overwhelm 3. The number one vampire that sucks your time like no other 4. The importance of your environment 5. How to place a dollar value on your time
- 9. #1 24 hours no more and no less
- 10. 1.Address focus instead of tasks. 2.Do not multi-task.
- 11. #1 •Be the boss of your time. •Look at your focus to control on what you’re doing. •Stop multitasking.
- 12. #2
- 13. Schedule time to manage the massive amount of information Correspondence Training Reading Writing Calls Meals
- 14. Clearing to Neutral Trick Any time you finish your activity, you do a little routine where you set it up so that the next time you start there is no chaos and friction (Aggravating, messy stuff you have to deal with to get going again). In other words, you set your environment up for success. lifehacker.com/blog
- 15. Clearing to Neutral Trick Make CTN a mini habit for everything you repeatedly start and finish. Here’s a simple game plan: 1. Make a list of your tasks. 2. Add a clear to neutral action at the end of each. 3. Begin implementing one at a time.
- 17. Journal what you are doing.
- 18. #3 Distractions
- 19. Example: First thing in the morning: NO phone NO email for THREE HOURS
- 20. Batching Trick
- 21. #4 High level achievers use their time differently in different environments.
- 22. Tip: You won’t have a million dollar idea with kids running around and the phone ringing.
- 23. It is hard to perform all the activities you need to get done within the same environment. Find the right place that allows you to be HIGHLY productive for that activity.
- 24. #5
- 25. Your Extreme Time Management Takeaways for 2013 •You can’t manage time – you can only manage yourself in time. •Schedule things with a start time and finish time. •Stop being emotionally about overwhelm. Manage it. It’s here to stay.
- 26. Your Extreme Time Management Takeaways for 2013 •Batch your activities. Have days that you do things - not do little things spaced out over 5 or 6 days. •Stop allowing distractions in - become an umpire for what’s in and out. •Create your ideal environment.
- 27. Your Extreme Time Management Takeaways for 2013 •Schedule and Journal to analyze how you’re doing. Tracking keeps you on the most direct course. •Calculate your hourly value for this coming year so you don’t look at your time the same way you did this year.
- 28. Take Action and Make It Your Best Year EVER! Presented by Colleen Foshee Content originally from Andrew Cass - http://www.andrewjcass.com
Notas do Editor
- To everything there is a season, and a time to every purpose under heaven. Ecc. 3:1Right time and wrong time?Mentor - Andrew Cass – Productivity Expert – author, speaker, trainer
- Most feel Information age and Technology = less time, not a savings of time.
- What do people that are highly productive entrepreneurs do on a daily basis?
- High producers - not be the smartest or most skilled – but the smartest at building the skills for high productivity.
- The way we are handling information and technologycauses us to subconsciously sabotage ourselves. Shiny object. What are your shiny objects?
- Five tips high producers understand that can change our perspective and super boost productivity.
- First Tip for Extreme Time Management: You can’t manage time. You can only manage yourself in time. We all have the same 24 hours.Important because today is a mini-life – a small prototype of your lifetime.First - Learn to manage our physical and mental energy and we will manage yourself in time better. Deliberate thinking about how to capitalize on:Physical Poor physical condition slowly saps life from us slowing what we can get done.Fuzzy mind accompanies poor physical condition.** Take care of ourselves physically so we don’t have these distractions. Good personal habits!!!MentalWhere is our focus?What are we directing most of our mental energy to?Email, phone, social media, texting, ….. OPA (other people’s agenda) - become reactive and scattered.Lose focus, distracted – don’t get anything done.
- Why people aren’t having success –Information age and technology – reactive rather than proactive. Don’t get left behind mentality – What are our two biggest challenges?1. Addressing tasks rather than focus. We don’t manage us well. React vs RespondMost people are handling their time wrong. Whatever most people are doing – don’t do!Most handle their time like their money – reactionary – winging it - impulse.2. Multitasking is a bad idea.Workfaster vs work smarter.Harvard Business review study found that multitasking leads to “up to 40% drop in productivity, more stress, and a 10% IQ drop”
- Change the way you think about your time: You can’t manage time. You can only manage yourself in time.I control my minutes. Leaders take OwnershipPay attention to what I’m doing.Stop doing more than one thing at a time.
- Second Tip for Extreme Time Management -#2 OverwhelmOverwhelm is here to stay. All workers are dealing with it in the new economy – Exposure to media is out of control.How we view overwhelm will determine how we handle it. Overwhelm = information coming at us. Alternative is underwhelmed. Underwhelmed = poorly paid.Getting comfortable with a new situation (overwhelm) always precedes growth. Uncomfortable but setting up for growth. Personal, client, financial…Like your time – you must manage overwhelm, because you can’t make it go away.How to manage overwhelm:Schedule a time to manage the massive amount of information that comes toward you. Training, correspondence, reading, writing, phone calls, eating…. Don’t live on the fly – no pattern or consistency – ever changing. Look at the management of information as an appointment. Scheduling these items into your week.2. Disconnect. Schedule time blocks in your week where you unplug entirely for creative time. At least 2 hours a week. Allow yourself the time to dig into that pile you “set aside” for later, or to focus some extra time on something that was underestimated in your schedule. 3. Journal to track what you are doing. Schedule on the front end, and journal the result on the backend. Re-enforces doing what is planned instead of missing it. Tracking to discover how to optimize.
- How to manage overwhelm steps:Step 1: Schedule time to manage information.Look at the management of information as an appointment with a client. Schedule these items into your week.1. Design a firm schedule - schedule a time to manage the massive amount of information that comes toward you. Training, correspondence, reading, writing, phone calls, eating…. Even breaksStop living on the fly – “oh I’ll listen to this webinar cause I have 20 minutes”- no pattern or consistency – ever changing on whims. Be the boss.Have a start and finish time for ALL activities you schedule.TIP - End each scheduled time with Clearing to Neutral.
- CTN – Clearing to neutral – Reduce Chaos, friction, and procrastinationSet up for next time so chaos is eliminated. Friction is reduced.Great aid in preventing procrastination.
- Clearing to Neutral TrickRemember- Your day is your mini-life – a prototype of your lifetime.Make a list.Add a clear to neutral action.Implement
- How to manage overwhelm:Step 1: Schedule time to manage information.Step 2. Deliberately Disconnect.Disconnect from what gets in the way Schedule disconnecttime blocks in your week where you unplug entirely for creative time. At least 2 hours at a time each week. Allow yourself the time to dig into that pile you “set aside” for later, or to focus on training and growth. Dream time.
- How to manage overwhelm:Step 1: Schedule time to manage information.Step 2. Deliberately Disconnect. Step 3. Journal to track what you are doing. Schedule on the front end, and journal the result on the backend. How much are you doing/ what are you doing/ how are they going? Re-enforces doing what is planned instead of missing it. Tracking to discover how to optimize. Difference between working out alone and with a personal trainer. To manage information you must track the information.TIP: Take a week and analyze your self.What are you allowing in that is taking you off track?
- Third Tip for Extreme Time Management -The Number 1 Vampire that sucks your time no matter what.Distractions – not email, texts, or SM, or the phone – random distractions YOU are allowing to interfere with your business plan.What is taking you away from what you want to get accomplished that day? Get ruthless. Check your journal – what are you allowing in and what can you eliminate.It is you allowing these things to enter your life causing drain. Distractions aren’t going away. #1 distraction is people coming in and getting you off track.Develop an awareness of how you are reacting to distractions so that you respond with boundaries rather than reacting with disruptive decisions.
- Vampire is Distractions – You must set up rules and boundaries to stack the deck in your favor.Example from Andrew Cass:Every work day - When I wake up – I turn my phone and email off for two hours.Stop the leash mentality. Stop the unlimited access. Use the batching strategy.
- The Number One Vampire that sucks your time:Batching – Doing tasks at the same time on the same day each week.Hard coding activities into your week. Keeps you from being swayed to jump into that activity “now”.Keeps the focus high for accomplishment.Emails CallsMarketingRevenue building activities
- Fourth Tip for Extreme Time Management -#4 The Importance of EnvironmentIf you feel stuck getting what you need to get done, I challenge you to take a look at the environment that you’re inHigh achievers use their time differently in different environments to raise productivity. – Location , sound, and people are part of this.Breaking up your environment aids in productivity.I can’t write new copy for products I want to offer in my home office. Too many subtle distractions –go to my rocking chair.If I have to strategize marketing – at my kitchen table – only when I’m alone.
- Are you being productive where you are when you’re doing what you’re doing?Especially when you work for yourself.
- #3 The Importance of EnvironmentStarbucks – library – Getting up early to be alone – parkDoes listening to music help you? Taking a drive? Getting out of your own home office will bring new ideas to you. Creative mind = productive mind.Get out there an test it out. Trial and error – keep going till you find it – it will provide breakthroughs for you.Find a place you can relax. Where are you less on edge – where are you settled down?The importance of your environment also involves your associations. Are you allowing people to hang with you for that activity?Are they helping you be a more productive leader?? Make sure those people are causing “building” to happen in you personally or in your business.
- Fifth Tip Extreme Time ManagementHow to place a dollar value on your time.Dan Kennedy formula – book – No BS Time Management for Entrepreneurs.What is your income goal for 2013? Use that number.Formula for how to calculate your what you’re worth per hour so that you never look at each hour of your day the same again. Make 100,000 per year for 250 work days in a year/ 8 hour work day. (2000 hours a year) 100,000 divided by 2000 hrs = $50 hour simple mathSimple math is wrong – studies show only 1/3 of our time is profitable (only about 3 hours per day revenue producing on average) – no one works 8 hours revenue producing each day. $100,000.00 divided by 750 hours = $133 hrWhat are you willing to do for $X - train yourself to think about how much you’re spending when you waste time.
- Andrew Cass – Productivity Expert – author, speaker, trainerAndrewjcass.com/blog – business and personal development