Ecs19 - Hans Brender - Is OneDrive Really Enterprise Ready

1. IS ONEDRIVE REALLY ENTERPRISE READY
Hans Brender
MVP Office Apps & Services Twitter, LinkedIn, Kaizala
Cloud Productivity Evangelist - Bright Skies GmbH Instagram, Xing,
Facebook, …
@HansBrender

3. ♡ DIAMOND AND PLATINUM SPONSORS ♡

4. OneDrive Symbols
NGSC
OneDrive
(Personal)

5. OneDrive Symbols
NGSC
OneDrive
(Personal)

6. OneDrive Architecture
UploadCenter

7. Microsoft 365
Teams
Intelligent content servicesIntelligent file experiences

8. Microsoft 365
Teams
Intelligent content services
Intelligent file experiences

9. Microsoft 365
Teams
Intelligent content services
Intelligent file experiences

10. Microsoft 365
Teams
Intelligent content services
Intelligent file experiences

11. Microsoft 365
Teams
Intelligent content servicesIntelligent file experiences

12. Microsoft 365
Anywhere access to all your files The hub for teamwork The intelligent intranet
Intelligent content services
Intelligent file experiences
Teams

13. • Installation per device
• Different languages, but only one can be installed
• Syncs all or nothing
• Bad or no Error Messages
• Sync with on-premises AND Office 365 sites
• C:Program FilesMicrosoft OfficeOffice15 or
• C:Program FilesMicrosoft OfficeOffice16
Architecture of Groove.exe
UploadCenter

14. Limits SharePoint (onPremises)
Groove Client
• 20000 Elements per view, folder or
query
• 5000 Elements in SharePoint Team
sites
• 20000 Elements in Personal Sites
• 5 Million Elements in one Library
• Filename: 256 characters
• Not valid characters # and %
Microsoft KB 2933738 http://bit.ly/1ATNAQb

15. • Runs in User context
• 113 different languages
• One engine: several instances
• Selective Sync
• Enterprise ready
• Self update
• Syncs only with Office 365
• C:Users<User>AppDataLocalMicrosoftOneDrive
Architecture of OneDrive.exe
UploadCenter
Files
Blob
Storage

16. Limits SharePoint Online and ODFB
• Next Generation Sync Client:
• 30 Million documents each library
Performance decreases > 100.000 files !!
• File-Length: 15 GB (35 GB OneDrive
Personal)
• File-Name 256 400 characters
• Not valid characters: # and %
• No Network/Mapped Drives
• Restrictions on several file extensions see KB
• No Authenticated Proxies
• No libraries with settings: CheckOut
• No IRM (RMS) libraries
Microsoft KB 315202 http://bit.ly/1PfGQfX
TechNet: http://bit.ly/1cSk4Hq

17. Tenant
Groove NGSC

18. Next Generation Sync Client
Next Generation
Sync Client
Groove
Sync Client
Doc library protected with IRM
All doc libraries
Server 2007,2010,2013,2016
Server 2019
After the release of
SharePoint Server 2019

19. Next Generation Sync Client
UploadCenter
BITS Background Intelligent Transfer Service
MS-FSSHTTP File Synchronisation via SOAP over HTTP

20. Next Generation Sync Client
Original Microsoft PDF

21. Next Generation Sync Client

22. To apply sync client updates,
computers in your organization
must be able to reach the following:
"oneclient.sfx.ms" and "g.live.com"
Make sure you don't block these
URLs. They are also used to
enable and disable features and
apply bug fixes.
TCP: 443, 80
Automatic Updates
Office 365 URLs and IP address ranges

23. OneDrive.exe
Version and Update
Automatic Updates
Date Version
05/23/2019 19.086.0502.0003
04/18/2019 19.074.0416.0001
05/01/2019 19.070.0410.0005
04/14/2019 19.062.0331.0003 Production Ring
04/09/2019 19.043.0304.0007
04/05/2019 19.043.0304.0006
03/15/2019 19.043.0304.0004
04/14/2019 19.033.0218.0012 Enterprise Ring
03/07/2019 19.033.0218.0006
03/01/2019 19.012.0121.0011
02/22/2019 19.022.0203.0005
OneDrive for Business | Next Generation Sync Client (all Versions)

24. Only for
• Windows 10 Fall Creators Update (1709) and higher
• MacOS Mojave (18.240.1202.0001)
OneDrive Files On-Demand

26. Filename Typ Pic Attributes
Pointer to
Content
Content
NTFS simplified
or

27. Sync Symbols Windows 10 1709
Cloud Only
Local available file
Always available file
Syncing…
• NTFS has 2 new attributes
• P Pinned
• O Offline
• U Unpinned

28. Windows 10 1903 Build 18898
Cloud Only
Local available file
Always available file
Syncing…
This time Not Enterprise Ready

29. Group Policies
User Configuration Computer Configuration

30. Coauthor and share in
Office desktop apps
Receive OneDrive sync client
updates on the Enterprise ring
Prevent users from changing the
location of their OneDrive folder
Prevent users from syncing
personal OneDrive accounts
Set the default location
for the OneDrive folder
Allow users to choose how to
handle Office files sync conflicts
Group Policies User Configuration

31. Group Policies User Configuration
Limit the sync client upload speed
to a fixed rate
Limit the sync client download
speed to a fixed rate
Disable the tutorial that appears at
the end of OneDrive Setup
Continue syncing when devices have
battery saver mode turned on
Continue syncing on metered
networks
Configure team site libraries to
sync automatically

32. Group Policies Computer Configuration
Limit the sync client upload rate to a
percentage of throughput
Prevent users from fetching files
remotely
Allow syncing OneDrive accounts
for only specific organizations
Silently sign in users to the O. sync
client /w Windows Credentials
Configure the maximum OneDrive
size for downloading all files auto.
Prompt Users to move Windows
know folders to OneDrive
Block syncing OneDrive accounts
for specific organizations
Silently move Windows know
folders to OneDrive

33. Group Policies Computer Configuration
Prevent users from redirecting their
Windows know folders to their PC
Prevent users from moving their
Windows known folders to OneDrive
Configure team site libraries to
sync automatically
Use OneDrive Files On Demand
Convert synced team site files to
online-only files
Prevent the sync client from gener.
network traffic until the user signs in
Set The sync client update ring Specify SharePoint Server URL
and organization name
Specify the OneDrive location in
a hybrid environment

34. Configure… Using Intune
Special thanks for the Pics to MVP Eswar Koneti, Singapore

35. Configure… Using Intune

36. • Manage sharing
• Show/Hide Tile
• View user profiles
• Secondary
administrators
• Secondary owners
• Manage sharing
• Basic sync
• Default storage &
retention
• Mobile & network
access
• Notifications
• DLP
• Retention
• Classification
• Alerts
• Content search
• User management
• Licensing
• Initiate sign-out
• Get access

37. Built on top of SharePoint
Evolution of “My Sites”
from SharePoint on-
premises
Administration tightly
coupled between
SharePoint & OneDrive
Each user’s OneDrive is a
SharePoint Site Collection
OneDrive does not count
against SharePoint Online
tenant storage usage
Created under the
/personal managed path
when a user first accesses

38. Grant Yourself Access
View Usage
Set Sharing
Initiate Sign-out
View Tenant Retention
View Tenant Quota

39. Access
 Default sets ownership to manager declared in user profile
 Follows access delegation set in SP Admin Center
Cleanup
 If user profile manually deleted the site won’t be deleted
 Email sent on initial assignment and 7 days prior to retention
 If site is on eDiscovery hold the site won’t be deleted
 Deletion of user account in Azure AD is only thing to trigger

40. Control of the country a region based
on Preferred Data Location (PDL)
 OneDrive’s can be moved by an administrator
 Personal files are kept in that geo location
 Managed in SharePoint Admin center
 Sets OneDrive to read only (2-6 hours)
 Moved via PowerShell
Good communication is required to improve user experience

41. Restore
• Self Service for Enduser
• For OneDrive for Business
• For any SharePoint doclib

42. Restore

43. Available soon Later this year Top of mind

44. Summary
• -- Clean Up (Storage Sense) must be done by the user
• +- Group Policies
• -- Show the sync buttom (works only for all sites)
• -- no global FilenameExclusionList

45. Recommendations
• Read Blog Posts
• Microsoft OneDrive Blog:
http://bit.ly/MSTechcommunity
• Hans Brender News:
https://hansbrender.wordpress.com/
German language
http://bit.ly/OneDrive-GER
English language
http://bit.ly/OneDrive-EN
• Microsoft Office 365 Roadmap:
http://roadmap.office.com/en-us/

46. Recommendations
• Read Blog Posts
• Microsoft OneDrive Blog:
http://bit.ly/MSTechcommunity
• Hans Brender News:
https://hansbrender.wordpress.com/
German language
http://bit.ly/OneDrive-GER
English language
http://bit.ly/OneDrive-EN
• Microsoft Office 365 Roadmap:
http://roadmap.office.com/en-us/

47. Recommendations
• Read Blog Posts
• Microsoft OneDrive Blog:
http://bit.ly/MSTechcommunity
• Hans Brender News:
https://hansbrender.wordpress.com/
German language
http://bit.ly/OneDrive-GER
English language
http://bit.ly/OneDrive-EN
• Microsoft Office 365 Roadmap:
http://roadmap.office.com/en-us/

48. Questions?
Thank You!
Review & Feedback: @HansBrender
Slides: http://bit.ly/ECS2019-OneDrive
OneDrive?
OneDrive for
Business?