So you have SharePoint, you've experienced some success and maybe a dose of failure. Now 2013 has been fully out in the world for 6 months, Microsoft is pushing the online model that focuses on Out-of-the-box (OOTB) features, and you're wondering if 2013 will enhance your current deployment. First, we'll take a look at the top 5 OOTB features that I've seen solve end user/business needs across 2007-2013. Second, I will unveil the newest 5 features that 2013 brings to the game, and may help you make your decision. Whether you're a business user just being introduced to the full features of SharePoint or a developer building sophisticated applications, these are features that no deployment should live without.

1. June 19, 2013
Where Will 2013 Help?
Making Collaboration Stick
@collabadam

2. So you have SharePoint, you've experienced some success and maybe a dose of
failure. Now 2013 has been fully out in the world for 6 months, Microsoft is pushing the
online model that focuses on Out-of-the-box (OOTB) features, and you're wondering if
2013 will enhance your current deployment. First, we'll take a look at the top 5 OOTB
features that I've seen solve end user/business needs across 2007-2013. Second, I will
unveil the newest 5 features that 2013 brings to the game, and may help you make your
decision. Whether you're a business user just being introduced to the full features of
SharePoint or a developer building sophisticated applications, these are features that
no deployment should live without.
2
@collabadam

3. Who Do I Work for? Portal Solutions
10+
Years in
Business
4
Practice Areas (Advisory/Design,
Implementation, Managed, Govt Serv.)
3
Times selected for
SP Early Adopter
Program
200+
SharePoint
Implementations
2
Locations – DC &
Boston
Our customers are organizations that
need to improve performance through
effective information sharing.
Portalsolutions.net
@collabadam

4. Who Am I?

5. Agenda
› Typical SharePoint
› 5 OOTB Features that work across
versions
› 5 New OOTB 2013 Features
› Questions

6. A Mess
6
?
@collabadam

7. Success
7
• Strategy
• Benefits
• Features
@collabadam

8. 5 OOTB Features that work across versions

9. 5. Custom Column
• Business Need
 Reduce document sprawl and creation of low use documentation
 Accountability and tracking of assigned activities
• Solution – “Virtual Meeting Agenda”
 Individual Task Assignment
 Up-to-date reporting
 Views
9
@collabadam

10. Adding a column
10
@collabadam

11. Creating a view
11
@collabadam

12. 4. Connecting Lists
• Business Need
 Recording decisions made during meetings
 Tracking meeting progress
• Solution – Meeting Minutes List
 Utilizing Custom Lists with a Custom Columns
 Views & Pages
12
@collabadam

13. Connecting Lists On a Page
13
@collabadam

14. 3. Document Templates
• Business Need
Reduced time and rework involved in creating proposals
Easy to find status of proposals and value of pipeline
Quick identification similar past proposals
• Solution
Document Template
Automatic document tagging
Views
14
@collabadam

15. 3. Document Templates
15
@collabadam

16. 2. Display View Forms
• Business Need
 Centralize distributed information throughout e-mail and network
drives
 Understanding status of document
 Rapid on-boarding of new team members
• Solution
 Single point to access all information
 Connecting web parts within standard display view form
16
@collabadam

17. 2. Display View Forms
@collabadam

18. 1. Process automation
• Business Needs
Reduce rework performed by Human Resources
 Form approval status and approval tracking
 Accountability
 Green computing
• Solution
 One-click built-in automation
 Custom forms & process workflows
 Paperless
18
@collabadam

19. 1. Process automation
@collabadam

20. NOTE TO THE OBSERVER
All Pieces of a content type
20
Template
Metadata
Workflow
Information
Management

21. 5 OOTB Features that work across versions
• Custom Column
• Connecting Lists
• Document Templates
• Display View Forms
• Process automation
June 20, 2013
@collabadam

22. Stop holding your breath: Where does 2013 Help?
Quickly add a column through GUI
22
@collabadam

23. Where does 2013 Help?
Much better rich text editor
23
@collabadam

24. OOTB Features – Where does 2013 Help?
Further office web app integration
24
OneNote Word Excel PowerPoint
• Ink
• Search
• Image paste
• Print Layout
• Smart Art
Rendering
• Line and
Paragraph spacing
• Page setup
• Word count
• Print
• Sheet operations
• Auto-fit
• Animations
• Shapes
• Inserting text box
• Styles
@collabadam

25. OOTB Features – Where does 2013 Help?
Loops, new powerful workflows
25
@collabadam

26. BUT WAIT, THERE’S MORE!
5 New OOTB 2013 Features

27. System users are trained by consumer apps
and expect enterprise apps to act the same
way.
2013 starts to takes technology out of
collaboration

28. Share
28
@collabadam

29. Quick Edit/Browser Independence
@collabadam

30. All Inclusive Search (FAST)
30
@collabadam

31. Community Template
31
@collabadam

32. Personal Site
32
@collabadam

33. QUESTIONS

34. Other 2013 Features

35. Organize: Drag and Drop

36. Organize: Focus On Content

37. Organize: Task Timeline

38. Audio
Cameras
Computers
Home appliances
Phones
TV and video
TERM STORE
NAVIGATION TAXONOMY
Search
Filter query by
CATEGORY:
COMPUTERS
Friendly URL
http://contoso.com/computers
Use page
maincategory.aspx
CONTENT SEARCH WEB PART
Managed navigation, search and topic pages

39. Refiners and faceted navigation
• Define refiners for catalog content drill
down in catalog drive scenarios
• Provides easy filtering capabilities for
catalog information
• Content editors can define which
managed properties are available as
refinements
• UI rending can be customized for each
refiner
• Different data types have different
rendering options

40. Unified Discovery across Exchange, SharePoint and Lync
• Find it all in one place (unified console)
• Find more (in-place discovery returns the richest data)
• Find it without impacting the user (Give legal team discovery, leave IWs alone)
Discovery Center in
SharePoint
Unified Preserve, Search and Export
Exchange Web Services Connect to Exchange to get mailbox data
Lync Archiving to Exchange Exchange is the compliance store for Lync
Search Infrastructure Exchange and SharePoint use the same search
platform

41. Liking
• Offers a way to keep track of specific posts across all the microblogging activity
• Likes: is a personal view to see things you liked*
 Other people don't have access to the list of everything you liked, but they can see what you liked if they look at your
profile feed (About me).
• Useful to track Social activities
 The popularity of an item
 Tracking a specific post – thread
• It shows in the main consolidated feeds web part

42. @Me (aka: Mentions)
• Mentions give the ability to refer to a person in a microblogging post
• it works independently from following
 if a person gets mentioned that post will show in his or her mentions feed.
• People can mention
 People who are in the “Followed People” list
 People in the Profile DB
• User who gets mentioned receives a notification email
• Newsfeed page also provides a visual notification of number of mentions

43. SkyDrive Pro/My Documents
• Provides a single place for users to create, share, collaborate and follow important documents
• In 15 my sites have a single document library that can be user for private document as well as documents shared with others
• So it is “the” document library of your personal site and a set of views that give access to content people want to be connected
with:
 All: provides an overall view of documents in the My Documents
 Shared with me: provides the ability to show all documents that have been shared with you across people’s My Documents

44. SkyDrive Pro: Folder Sync
• Provides quick and easy access to Document Libraries in the familiar Windows Explorer experience.
 Works for My Documents as well as other SharePoint 15 Document Libraries.
• Makes your documents accessible online, offline or in-between and your changes are automatically synced
 Syncs libraries across multiple devices
• Overlays on files and folders so you can easily tell if your content is in sync.
• Enables quick access to useful options in the System Tray area.

45. New 2013 Architecture
• In general model has stayed same as in previous version
• Numerous platform level improvements and new capabilities
 Shredded Storage
 SQL Improvements
 Cache Service
 Request Management
 Themes
 Sharing

46. Build workflow apps integration
Manage security information rights eDiscovery
Discover
search
business
intelligence
Organize
documents
tasks
projects
Share
social
collaborate
community
• Centralize project
information and
communications
• Store and sync your
documentation
• Create Site templates with
tasks, workflows, calendars
and custom libraries.
• Deep Integration with Office
applications
• Availability of information
inside and outside of the
organization
• Capture ideas, discover
answers and follow
colleagues activities
• Connect with people across
your organization
• Discover Interests, projects
and documents they’ve
worked on, tagged or rated
• Customize search to deliver
more relevant results,
recommending people and
documents

47. Things to consider…
• Technology
 Security
 System/Comp
uter Variations
 Who owns
SharePoint?
(Users,
Business,
Network,
Database)
47
• Culture
 Is this required
 Who’s in my
organization
• In Government
 Policy
 Compliance