Imagine if you could work from anywhere and collaborate with others: how would you work differently in your nonprofit? Cloud computing enables on-demand, convenient access to shared technology infrastructure and services that have traditionally been out of reach for many nonprofits. Tierney Smith from TechSoup Canada presented this session to help you understand the fundamentals of using the cloud and to determine if it is right for your nonprofit. To view the full one-hour webinar, including audio, visit: https://charityvillage.com/elearning/webinars/past-webinars/cloud-computing-for-nonprofits.aspx.

1. CLOUD 101
Tierney Smith
TechSoup Canada

2. ABOUT TECHSOUP CANADA
Register for donations program: http://techsoupcanada.ca/getting_started

3. ABOUT ME
 Software engineer
 Nonprofit technology blogger
 Community manager
@tierneys
@techsoupcanada
facebook.com/techsoupcanada
techsoupcanada.ca/community/blog
youtube.com/techsoupcanada

4. AGENDA
What is the cloud?
How is it relevant to your nonprofit?
What does it cost?
Advantages & risks of the cloud
How do you get started?

5. WHAT IS THE CLOUD?

6. CLOUD CONFUSION
One in five Americans (22 percent)
admit that they’ve pretended to
know what the cloud is or how it
works.
When asked what “the
cloud” is, a majority
responded it’s either an
actual cloud
(specifically a “fluffy
white thing”), the sky
or something related to
the weather (29
percent).
Working from home in their
“birthday suit” is the cloud’s
greatest advantage.
Source: http://www.citrix.com/English/NE/news/news.asp?newsID=2328309

7. YOU ALREADY USE THE CLOUD!
 Online banking
 Online shopping
 Social networking (Facebook, Twitter, etc.)
 Online games
 Storing photos online
 Online file sharing
A majority of Americans (54 percent)
claim to never use cloud computing.
However, 95 percent of this group
actually does use the cloud.

8. Scalable services you access
through the Internet

9. Microsoft Word
Google Docs
Not
Cloud
Cloud

10. OTHER CLOUD APPS YOU MIGHT HAVE
HEARD OF…
 Gmail
 Facebook
 Microsoft Office 365
 Salesforce
 Vertical Response
 Twitter
 Dropbox
 Prezi
 Survey Monkey
 MailChimp

11. 3 TYPES OF CLOUD
Software-as-a-
Service
Software you access
through the Internet
e.g. Gmail, Salesforce,
Survey Monkey
Platform-as-a-
Service
Online environment
for building software
e.g. Force.com, Microsoft
Azure
Infrastructure-as-a-
Service
Servers and storage in the cloud
e.g. Amazon Web Services

12. WHAT ABOUT YOU?
 Based on this description, what cloud tools are
you already using?
http://bit.ly/cvcloud101tools

13. CLOUD + NONPROFITS

14. ARE NONPROFITS USING THE CLOUD?
93% of Canadian nonprofits use at
least one cloud app
On average, nonprofits worldwide
use 3-4 types of cloud apps
 More:
http://techsoupcanada.ca/community/blog/cloud-
survey-results

15. Your
nonprofit
Email &
office
productivity
File sharing
Communication
Social
networking
Facebook
Twitter
Bit.ly
Google Apps
Office 365
Zoho
CRM Salesforce
CiviCRM
Dropbox
Box.net
Google
Drive
Skydrive
Skype
GoToMeeting
ReadyTalk
MORE CLOUD APPS

16. FOR EXAMPLE…
SHARING DOCS WITH YOUR BOARD
Read more: http://www.techsoupcanada.ca/community/blog/board_collaboration_google_docs

17. EVEN MORE WAYS TO USE THE CLOUD
 Mass Emails/
E-Newsletters
 MailChimp, Vertical
Response, Constant
Contact
 Project
Management
 Basecamp,
Smartsheet, Podio
 Basic Websites
 Weebly
 Event Registration
 Eventbrite, Guestlist
 Survey/voting tools
 Doodle, PollDaddy,
Survey Monkey

18. HOW IS THIS DIFFERENT FROM WHAT I DO NOW?
The cloud is particularly good for:
 Sharing
 Everyone shares one version of a doc
 Collaborating
 Makes it easier to work together
with others
 Remote working
 Work from anywhere (with Internet)
 Scaling
 Add/remove more people/space on the go

19. WHAT DOES THE CLOUD COST?

20. BUY VS. RENT

21. EXAMPLE: EMAIL
 Server-based: Microsoft Exchange (via TechSoup Canada)
 Cost of server: varies
 Windows Server + CALs: $55 + $3/person
 Exchange Server Standard + CALs: $44 + $5/person
 Microsoft Outlook: $6/person
 Security, spam filtering: varies
 Upgrade every 3-5 years
 Cloud-based: Google Apps
 $50/person/year
 Also includes calendar, docs

22. ADVANTAGES & RISKS OF THE
CLOUD

24. EVEN MORE ADVANTAGES
Backup
Security
Very little administration required

26. RISK: LOSING CONTROL OF…
Features
Cost
Backups
Security
Data
Availability

27. A WORD ABOUT PRIVACY
 In almost all cases there is no law
against using cloud computing
 Up to you to read the
Terms of Service
 You are responsible for your
data at the end of the day
 Avoid using cloud/be extra careful for political or
extremely sensitive data e.g. political activists,
women’s shelters
 Find out more:
http://www.techsoupcanada.ca/community/blog/cloud_privacy_law

28. HOW DO YOU GET STARTED?

29. EXPERIMENT
 Pick a low-risk area
 Many tools are free or
have free 30-day trial
 Try it out! Learn! Have
fun!
Credit: jimmiehomeschoolmom

30. ASSESS & PLAN
1. Assess your nonprofit’s technology & determine
priorities
 Tech self-assessment:
http://www.techsoupcanada.ca/community/blog/tech_self_as
sessment
2. Set goals
3. Research & try out options
 Jane vs. Tierney (http://www.techsoupcanada.ca/community/blog/jane-vs-tierney/intro)
 Platformation (http://www.platformation.ca/)
 Idealware (http://idealware.org/)

31. SMALL NONPROFIT
 Consider Google Apps or Office 365 as a server
replacement
 Email
 Calendar
 Doc storage/file sharing
 Internal sites/wiki

32. MEDIUM-LARGE NONPROFIT WITH SERVER(S)
 Windows Server 2012 supports hybrid cloud
 Big infrastructure moves to the cloud e.g. Office
365 or Google Apps, database

33. QUESTIONS?

34. Further reading:
http://bit.ly/tsc_cloud_further_reading
Information about the cloud & case studies:
http://techsoupcanada.ca/learning_centre
 Cloud tool reviews: platformation.ca
RESOURCES

35. List of products: http://techsoupcanada.ca/product
Getting started:
http://techsoupcanada.ca/getting_started
 Microsoft donations information:
http://www.techsoupcanada.ca/microsoft_resources
DONATION PROGRAM INFO

36. CONTACT INFO
Tierney Smith, Manager of Learning &
Special Projects
 @tierneys
TechSoup Canada
 www.techsoupcanada.ca
 @techsoupcanada
 facebook.com/techsoupcanada