Mais conteúdo relacionado Semelhante a Accounts payable instructor_guide (1) (20) Mais de Beverley Baker-Harris (15) Accounts payable instructor_guide (1)2. Table of Contents
R11i Overview of Issuing Payments.....................................................................................1-1
R11i Overview of Issuing Payments ...................................................................................1-2
Objectives ............................................................................................................................1-3
Agenda.................................................................................................................................1-4
Product Integration ..............................................................................................................1-5
Oracle Payables Integration.................................................................................................1-6
Overview of Oracle Payables ..............................................................................................1-9
Five Major Processes...........................................................................................................1-10
Oracle Payables Processes...................................................................................................1-11
Flow of Default Values........................................................................................................1-12
Review Question .................................................................................................................1-13
Answer to Review Question ................................................................................................1-14
Issuing Payments: Overview ...............................................................................................1-15
Payment Features.................................................................................................................1-16
Oracle Payables Payment Methods .....................................................................................1-18
Future-Dated Payments .......................................................................................................1-19
Using the Workbench Model...............................................................................................1-20
Using the Payment Workbench ...........................................................................................1-21
The Payment Workbench: Payment Batch Sets..................................................................1-22
The Payment Workbench: Payment Batches......................................................................1-23
The Payment Workbench: Payment Overview and Payments............................................1-24
Demonstration .....................................................................................................................1-25
Review Question .................................................................................................................1-26
Answer to Review Question ................................................................................................1-27
Manual Payments ................................................................................................................1-28
Demonstration .....................................................................................................................1-29
Single Computer-Generated Payments................................................................................1-30
Paying Invoices from the Invoice Workbench.....................................................................1-31
Record Refunds ...................................................................................................................1-32
Payment Batches .................................................................................................................1-33
Payment Batches: Overview of the Steps ............................................................................1-34
Oracle e-Commerce Gateway Payments Overview............................................................1-35
Payment Batch Sets .............................................................................................................1-36
Demonstration .....................................................................................................................1-37
Review Question .................................................................................................................1-38
Answer to Review Question ................................................................................................1-39
Payment Inquiry ..................................................................................................................1-40
Demonstration .....................................................................................................................1-41
Stopping and Voiding Payments .........................................................................................1-42
Accounting for Payments ....................................................................................................1-43
Demonstration .....................................................................................................................1-45
Payment Reconciliation with Oracle Cash Management....................................................1-46
Summary..............................................................................................................................1-47
Generating Payments ............................................................................................................2-1
Generating Payments...........................................................................................................2-2
Course Objectives................................................................................................................2-3
Agenda.................................................................................................................................2-4
Overview of Generating Payments in a Payment Batch ......................................................2-5
Agenda.................................................................................................................................2-6
Payment Batches .................................................................................................................2-7
Initiating Payment Batches ..................................................................................................2-8
Finding a Payment Batch.....................................................................................................2-10
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3. Demonstration .....................................................................................................................2-11
Review Questions ................................................................................................................2-12
Answers to Review Questions .............................................................................................2-13
Payment Batch Templates ...................................................................................................2-14
Demonstration .....................................................................................................................2-15
Modifying Payment Batches................................................................................................2-16
Demonstration .....................................................................................................................2-17
Formatting Payments...........................................................................................................2-18
Demonstration .....................................................................................................................2-19
Confirming Payment Batches ..............................................................................................2-20
Assigning Status Types to Documents ................................................................................2-21
Demonstration .....................................................................................................................2-22
Practice Overview................................................................................................................2-23
Practice Instructions ............................................................................................................2-24
Review Questions ................................................................................................................2-26
Answers to Review Questions .............................................................................................2-28
Agenda.................................................................................................................................2-30
Payment Batch Sets .............................................................................................................2-31
Creating Payment Batch Sets...............................................................................................2-32
Initiating Payment Batch Sets..............................................................................................2-35
How Payables Creates a Payment Batch Name ...................................................................2-36
Payment Batch Set Restrictions...........................................................................................2-37
Demonstration .....................................................................................................................2-38
Review Questions ................................................................................................................2-39
Answers to Review Questions .............................................................................................2-41
Agenda.................................................................................................................................2-43
Overview of Electronic Payment Options ...........................................................................2-44
Creating Electronic Payments without Oracle's e-Commerce Gateway ..............................2-45
Prerequisites for Processing Electronic Payments ...............................................................2-46
Creating Electronic Payments Using Oracle's e-Commerce Gateway.................................2-47
Prerequisites for Using Oracle's e-Commerce Gateway ......................................................2-48
Using Oracle's e-Commerce Gateway .................................................................................2-49
EDI Outbound Payment File ...............................................................................................2-50
Creating EDI Payment Batches ...........................................................................................2-51
Review Question .................................................................................................................2-52
Answer to Review Question ................................................................................................2-53
Summary..............................................................................................................................2-54
R11i Implementing Payments...............................................................................................3-1
Oracle Payables Release 11i................................................................................................3-2
Objective .............................................................................................................................3-3
Course Agenda ....................................................................................................................3-4
Cash Control Features .........................................................................................................3-5
Course Agenda ....................................................................................................................3-6
Defining Pay Groups ...........................................................................................................3-7
How to Define Pay Groups..................................................................................................3-8
Course Agenda ....................................................................................................................3-9
Assigning Payment Priorities ..............................................................................................3-10
How to Assign Payment Priorities.......................................................................................3-11
Demonstration .....................................................................................................................3-12
Course Agenda ....................................................................................................................3-13
Defining Payment Terms.....................................................................................................3-14
How to Define Periods That Payables Uses for Payment Terms.........................................3-16
How to Define Payment Terms ...........................................................................................3-17
Taking Invoice Discounts ....................................................................................................3-18
Discount Reports .................................................................................................................3-19
Demonstration .....................................................................................................................3-20
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4. Course Agenda ....................................................................................................................3-21
Assigning Pay-Alone Status ................................................................................................3-22
Practice 1 .............................................................................................................................3-23
Practice 1 Solutions .............................................................................................................3-24
Course Agenda ....................................................................................................................3-25
Defining Banks....................................................................................................................3-26
How to Enter Bank Information ..........................................................................................3-29
How to Define Bank Accounts ............................................................................................3-30
Defining Bank Accounts for Your Suppliers.......................................................................3-32
Course Agenda ....................................................................................................................3-33
Defining Payment Documents for Bank Accounts..............................................................3-34
Oracle Payables Payment Document Disbursement Types ................................................3-35
Setting Up Custom Payment Programs ...............................................................................3-36
Setting Up Custom Payment Formats..................................................................................3-37
Practice 2 .............................................................................................................................3-38
Practice 2 Solutions .............................................................................................................3-39
Demonstration .....................................................................................................................3-40
Review Question .................................................................................................................3-41
Review Question Solution ...................................................................................................3-42
Course Agenda ....................................................................................................................3-43
Setting Up Financials Options for Payments .......................................................................3-44
Demonstration .....................................................................................................................3-45
Course Agenda ....................................................................................................................3-46
Setting Up Payables Options for Payments .........................................................................3-47
Setting Up Supplier Payables Options.................................................................................3-49
Demonstration .....................................................................................................................3-50
Course Agenda ....................................................................................................................3-51
Setting Up Future-Dated Payments .....................................................................................3-52
How to Set Up Future-Dated Payments...............................................................................3-53
Demonstration .....................................................................................................................3-54
Review Question .................................................................................................................3-55
Review Question Solution ...................................................................................................3-56
Course Agenda ....................................................................................................................3-57
Setting Up Oracle Payables to Work with Oracle Cash Management.................................3-58
Summary..............................................................................................................................3-59
R11i Overview of Supplier Invoicing ...................................................................................4-1
R11i Overview of Supplier Invoicing..................................................................................4-2
Course Objectives................................................................................................................4-3
Course Agenda ....................................................................................................................4-4
Product Integration ..............................................................................................................4-5
Oracle Payables Integration.................................................................................................4-6
Overview of Oracle Payables ..............................................................................................4-9
Five Major Processes...........................................................................................................4-10
Oracle Payables Processes...................................................................................................4-11
Flow of Default Values........................................................................................................4-12
Review Question .................................................................................................................4-13
Answer to Review Question ................................................................................................4-14
Suppliers: Overview ............................................................................................................4-15
How Oracle Products Use Supplier Information ................................................................4-16
Entering Invoices: Overview ...............................................................................................4-17
Entering Invoices.................................................................................................................4-18
Using the Workbench Model...............................................................................................4-20
Using the Invoice Workbench .............................................................................................4-21
The Invoice Workbench: Invoice Batches...........................................................................4-22
The Invoice Workbench: Invoices.......................................................................................4-23
The Invoice Workbench: Distributions................................................................................4-25
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5. Demonstration .....................................................................................................................4-26
Review Question .................................................................................................................4-27
Answer to Review Question ................................................................................................4-28
Oracle Payables Invoice Types............................................................................................4-29
Demonstration .....................................................................................................................4-31
Interest Invoices...................................................................................................................4-32
Invoice Distribution Types ..................................................................................................4-33
Other Invoice Distributions .................................................................................................4-35
Allocating Freight, Tax, and Miscellaneous Lines .............................................................4-36
Review Question .................................................................................................................4-37
Answer to Review Question ................................................................................................4-38
Invoice Inquiry: Overview...................................................................................................4-39
Demonstration .....................................................................................................................4-40
Approving Invoices: Overview............................................................................................4-41
Approving Invoices .............................................................................................................4-42
Accounting for Invoices ......................................................................................................4-45
Applying Holds ...................................................................................................................4-47
Releasing Invoice Holds ......................................................................................................4-49
Manually Releasing Invoice Holds......................................................................................4-50
Review Question .................................................................................................................4-51
Answer to Review Question ................................................................................................4-52
Adjusting Invoices...............................................................................................................4-53
Canceling Invoices ..............................................................................................................4-54
Summary..............................................................................................................................4-55
Processing Supplier Invoices ................................................................................................5-1
Processing Supplier Invoices Oracle Payables Release 11i...............................................5-2
Objectives ............................................................................................................................5-3
Agenda.................................................................................................................................5-4
Entering Invoices: Overview ...............................................................................................5-5
Agenda.................................................................................................................................5-6
Invoice Information .............................................................................................................5-7
Entering Standard Invoice Header Information...................................................................5-9
Demonstration .....................................................................................................................5-10
Agenda.................................................................................................................................5-11
Overview of Entering Batches.............................................................................................5-12
Entering Invoice Batches.....................................................................................................5-13
Creating Batch Control Forms.............................................................................................5-14
Sample Batch Control Form ................................................................................................5-16
Entering Invoices in Batches ...............................................................................................5-17
Approving Invoices in Batches............................................................................................5-18
Demonstration .....................................................................................................................5-19
Agenda.................................................................................................................................5-20
Entering Distributions..........................................................................................................5-21
Invoice Distribution Types ..................................................................................................5-22
Review Question .................................................................................................................5-24
Answer to Review Question ................................................................................................5-25
Entering Distributions..........................................................................................................5-26
Manually Entering Distributions .........................................................................................5-27
Demonstration .....................................................................................................................5-28
Entering Freight Distributions for an Invoice......................................................................5-29
Enabling Automatically Create Freight Distribution ...........................................................5-30
Creating Distributions by Allocation...................................................................................5-32
Allocating Freight, Tax, and Miscellaneous Lines ..............................................................5-34
Allocating Other Charges within the Same Invoice ............................................................5-35
Allocation Restrictions ........................................................................................................5-37
Review Question .................................................................................................................5-38
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6. Answer to Review Question ................................................................................................5-39
Demonstration .....................................................................................................................5-40
Distribution Sets ..................................................................................................................5-41
Defining a Distribution Set..................................................................................................5-42
Demonstration .....................................................................................................................5-43
Practice 1 Overview.............................................................................................................5-44
Practice 1 Instructions .........................................................................................................5-45
Agenda.................................................................................................................................5-46
Invoice Gateway ..................................................................................................................5-47
Entering Invoice Gateway Identification Information .........................................................5-48
How to Enter Invoice Gateway Identification Information .................................................5-49
How to Enter Invoice Header Information ..........................................................................5-51
How to Enter Invoice Line Information ..............................................................................5-52
Invoice Line Information.....................................................................................................5-53
Invoice Gateway ..................................................................................................................5-54
Creating Invoices.................................................................................................................5-55
Review Question .................................................................................................................5-56
Answer to Review Question ................................................................................................5-57
Demonstration .....................................................................................................................5-58
Practice 2 Overview.............................................................................................................5-59
Practice 2 Instructions .........................................................................................................5-60
Agenda.................................................................................................................................5-61
Payables Open Interface Tables...........................................................................................5-62
Payables Open Interface Import Program............................................................................5-63
Integration with Oracle e-Commerce Gateway ...................................................................5-64
Loading Electronic Flat Files...............................................................................................5-65
Review Question .................................................................................................................5-66
Answer to Review Question ................................................................................................5-67
Summary..............................................................................................................................5-68
R11i Implementing Supplier Invoicing................................................................................6-1
R11i Implementing Supplier Invoicing ...............................................................................6-2
Course Objective .................................................................................................................6-3
Course Agenda ....................................................................................................................6-4
Defining Invoice Tolerances................................................................................................6-6
How to Set Tolerance Levels for Matching.........................................................................6-8
How to Set Tolerance Levels for Invoice Taxes.................................................................6-10
Demonstration .....................................................................................................................6-11
Practice 1 .............................................................................................................................6-12
Practice 1 Solutions .............................................................................................................6-13
Course Agenda ....................................................................................................................6-14
Setting Up Invoice Payables Options ..................................................................................6-15
Demonstration .....................................................................................................................6-17
Course Agenda ....................................................................................................................6-18
Creating Automatic Interest Invoices ..................................................................................6-19
Setting Up Interest Payables Options ..................................................................................6-20
Course Agenda ....................................................................................................................6-21
Invoice Tax Options ............................................................................................................6-22
Setting Up Invoice Tax Options ..........................................................................................6-23
Tax Defaults and Rules Payables Options...........................................................................6-24
Demonstration .....................................................................................................................6-25
Practice 2 .............................................................................................................................6-26
Practice 2 Solutions .............................................................................................................6-27
Course Agenda ....................................................................................................................6-29
Setting Up Matching Options ..............................................................................................6-30
Demonstration .....................................................................................................................6-31
Review Question .................................................................................................................6-32
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7. Answer to Review Question ................................................................................................6-33
Course Agenda ....................................................................................................................6-34
Invoice Gateway Considerations .........................................................................................6-35
Open Interface Workflow Considerations ...........................................................................6-36
Invoice-Matching Considerations........................................................................................6-38
Prepayment Considerations .................................................................................................6-39
Summary..............................................................................................................................6-40
Matching Invoices to Purchase Orders and Receipts .........................................................7-1
Matching Invoices to Purchase Orders and Receipts...........................................................7-2
Objectives ............................................................................................................................7-3
Agenda.................................................................................................................................7-4
Entering Purchase Order Matched Invoices : Overview......................................................7-5
The Structure of a Purchase Order.......................................................................................7-6
The Structure of a Receipt ...................................................................................................7-7
Purchase Order Matched Invoices .......................................................................................7-8
Why Enter Purchase Order Matched Invoices? ...................................................................7-9
You Can Set Up Controls That Require You To Do The Following:..................................7-10
Matching Process.................................................................................................................7-11
Different Ways to Match an Invoice to a Purchase Order ...................................................7-12
Receipt Match......................................................................................................................7-13
Purchase Order Shipment Match .........................................................................................7-14
Purchase Order Distribution Match .....................................................................................7-15
Price Corrections .................................................................................................................7-16
Agenda.................................................................................................................................7-17
Practice Overview................................................................................................................7-18
Review Question .................................................................................................................7-22
Answer to Review Question ................................................................................................7-23
Agenda.................................................................................................................................7-24
PO Default and QuickMatch Invoices .................................................................................7-25
Demonstration of Matching QuickMatch and PO Default type Invoices to Receipts and Purchase Orders 7-26
Review Question .................................................................................................................7-27
Answer to Review Question ................................................................................................7-28
Agenda.................................................................................................................................7-29
Entering Purchase Order Matched Invoice Records in the Invoice Gateway ......................7-30
Demonstration of How to Match Invoices to Purchase Orders and Receipts in the Invoice Gateway
7-31
Review Question .................................................................................................................7-32
Answer to Review Question ................................................................................................7-33
Summary..............................................................................................................................7-34
Processing Debit and Credit Memos....................................................................................8-1
Processing Debit and Credit Memos ...................................................................................8-2
Online Help .........................................................................................................................8-3
Viewing Online Help...........................................................................................................8-4
Objectives ............................................................................................................................8-5
Agenda.................................................................................................................................8-6
Overview .............................................................................................................................8-7
Agenda.................................................................................................................................8-8
Entering Debit and Credit Memos in the Invoice Workbench.............................................8-9
Entering Debit and Credit Memos .......................................................................................8-10
Demonstration .....................................................................................................................8-11
Practice 1 Overview.............................................................................................................8-12
Practice 1 Instructions .........................................................................................................8-13
Review Question .................................................................................................................8-15
Answer to Review Question ................................................................................................8-16
Agenda.................................................................................................................................8-17
Matching Debit and Credit Memos in the Invoice Workbench ...........................................8-18
Clearing a Credit..................................................................................................................8-19
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8. Demonstration .....................................................................................................................8-20
Practice 2 Overview.............................................................................................................8-21
Practice 2 Instructions .........................................................................................................8-22
Review Question .................................................................................................................8-24
Answer to Review Question ................................................................................................8-25
Agenda.................................................................................................................................8-26
Recording a Price Correction...............................................................................................8-27
How to Record a Price Correction.......................................................................................8-28
Demonstration .....................................................................................................................8-29
Summary..............................................................................................................................8-30
R11i Managing and Approving Invoices .............................................................................9-1
Managing and Approving Invoices .....................................................................................9-2
Objectives ............................................................................................................................9-3
Agenda.................................................................................................................................9-4
Invoice Inquiry: Overview...................................................................................................9-5
Finding Invoices ..................................................................................................................9-7
Finding Invoice Distributions ..............................................................................................9-8
Calculating Supplier Balances.............................................................................................9-9
Demonstration .....................................................................................................................9-10
Reviewing High-Level Invoice Information........................................................................9-11
Review Question .................................................................................................................9-13
Review Question Solution ...................................................................................................9-14
Agenda.................................................................................................................................9-15
Applying and Releasing Invoice Holds: Overview .............................................................9-16
Holds ...................................................................................................................................9-17
Hold Types ..........................................................................................................................9-18
Manually Applying Holds ...................................................................................................9-19
Manually Applying Invoice Holds ......................................................................................9-20
Applying Holds to Suppliers ...............................................................................................9-21
Applying Holds to Scheduled Payments .............................................................................9-22
Demonstration .....................................................................................................................9-23
Releasing Invoice Holds ......................................................................................................9-24
Correcting System Holds.....................................................................................................9-25
Manually Releasing Holds...................................................................................................9-26
Manually Releasing System Holds ......................................................................................9-29
Releasing Invoice Holds ......................................................................................................9-31
Releasing Holds...................................................................................................................9-32
Review Question .................................................................................................................9-33
Review Question Solution ...................................................................................................9-34
Demonstration .....................................................................................................................9-35
Agenda.................................................................................................................................9-36
Approving Invoices: Overview............................................................................................9-37
Approving Invoices .............................................................................................................9-39
Submitting Batch Approval .................................................................................................9-41
Approving Invoices Online .................................................................................................9-43
Demonstration .....................................................................................................................9-44
Approving Invoice Batches Online .....................................................................................9-45
Practice 1 .............................................................................................................................9-46
Practice 1 Solutions .............................................................................................................9-47
Agenda.................................................................................................................................9-48
Other Invoice Functions: Overview.....................................................................................9-49
Adjusting Invoices...............................................................................................................9-50
Demonstration .....................................................................................................................9-51
Canceling Invoices ..............................................................................................................9-52
Demonstration .....................................................................................................................9-53
Agenda.................................................................................................................................9-54
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9. Adjusting Purchase Order Matched Invoices: Overview.....................................................9-55
Matching Invoices to Purchase Orders ................................................................................9-56
Matching Invoices to Purchase Orders and Receipts...........................................................9-57
Resolving Matching Issues ..................................................................................................9-58
Adjusting Purchase Order Matched Invoices ......................................................................9-59
Review Question .................................................................................................................9-61
Review Question Solution ...................................................................................................9-62
Lesson Summary .................................................................................................................9-63
Processing Recurring Invoices..............................................................................................10-1
Processing Recurring Invoices ............................................................................................10-2
Online Help .........................................................................................................................10-3
Viewing Online Help...........................................................................................................10-4
Objectives ............................................................................................................................10-5
Agenda.................................................................................................................................10-6
Recurring Invoice Process ...................................................................................................10-7
Agenda.................................................................................................................................10-8
Overview of Recurring Invoices..........................................................................................10-9
Agenda.................................................................................................................................10-12
Special Calendar Window ...................................................................................................10-13
Demonstration .....................................................................................................................10-14
Review Question .................................................................................................................10-15
Answer to Review Question ................................................................................................10-16
Agenda.................................................................................................................................10-17
Recurring Invoice Templates...............................................................................................10-18
Demonstration .....................................................................................................................10-21
Review Question .................................................................................................................10-22
Answer to Review Question ................................................................................................10-23
Agenda.................................................................................................................................10-24
Creating a Recurring Invoice...............................................................................................10-25
Recurring Credit and Debit Memos.....................................................................................10-26
Withholding Taxes from Recurring Invoices ......................................................................10-27
Recurring Invoice Restrictions ............................................................................................10-28
Demonstration .....................................................................................................................10-29
Practice Overview................................................................................................................10-30
Practice Instructions ............................................................................................................10-31
Review Question .................................................................................................................10-32
Answer to Review Question ................................................................................................10-33
Summary..............................................................................................................................10-34
Accounting in Oracle Payables.............................................................................................11-1
Accounting in Oracle Payables............................................................................................11-2
Course Objectives................................................................................................................11-3
Agenda.................................................................................................................................11-4
Overview of the Accounting Cycle .....................................................................................11-5
Agenda.................................................................................................................................11-6
Accounting Features ............................................................................................................11-7
Agenda.................................................................................................................................11-8
Accounting Events...............................................................................................................11-9
Document Classes................................................................................................................11-10
Invoice Document Class ......................................................................................................11-11
Payment Document Class ....................................................................................................11-12
Invoice Event.......................................................................................................................11-13
Invoice Event - Invoice with One Distribution....................................................................11-14
Invoice Event - Invoice with Multiple Distributions ...........................................................11-15
Invoice Event - Multiple Distributions with Automatic Offsets Enabled............................11-16
Invoice Event - Invoice in Foreign Currency ......................................................................11-17
Invoice Event - Accrual on Receipt.....................................................................................11-18
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10. Invoice Adjustment Event ...................................................................................................11-19
Invoice Adjustment Event - Distribution Reversal..............................................................11-20
Invoice Adjustment Event - Invoice Amount Adjusted.......................................................11-21
Invoice Cancellation Event..................................................................................................11-22
Invoice Cancellation Event - Invoice Cancellation .............................................................11-23
Prepayment Application Event ............................................................................................11-24
Prepayment Unapplication Event ........................................................................................11-25
Review Questions ................................................................................................................11-26
Answers to Review Question...............................................................................................11-27
Payment Event.....................................................................................................................11-28
Payment Event - Invoice Payment.......................................................................................11-29
Payment Event - Foreign and Functional Currency.............................................................11-30
Payment Maturity Event......................................................................................................11-31
Payment Maturity Event - Future Dated Payment ...............................................................11-32
Payment Adjustment Event .................................................................................................11-33
Payment Cancellation Event................................................................................................11-34
Payment Clearing Events.....................................................................................................11-35
Review Question .................................................................................................................11-36
Answer to Review Question ................................................................................................11-37
Agenda.................................................................................................................................11-38
Creating Accounting Entries................................................................................................11-39
Payables Accounting Process ..............................................................................................11-40
Prerequisites for Creating Accounting Entries ....................................................................11-41
Demonstration .....................................................................................................................11-42
Review Questions ................................................................................................................11-44
Answers to Review Questions .............................................................................................11-45
Agenda.................................................................................................................................11-46
Viewing Accounting Entries................................................................................................11-47
Correcting Accounting Entries ............................................................................................11-48
Demonstration .....................................................................................................................11-49
Practice #1 Overview...........................................................................................................11-50
Practice #1 Instructions .......................................................................................................11-51
Agenda.................................................................................................................................11-52
Overview of Transferring Accounting Entries to Your General Ledger .............................11-53
Reviewing Accounting Entries ............................................................................................11-54
Posting in Oracle General Ledger........................................................................................11-55
Reconciling Payables Activity.............................................................................................11-56
Review Question .................................................................................................................11-57
Answer to Review Question ................................................................................................11-58
Agenda.................................................................................................................................11-59
Period Close Process ...........................................................................................................11-60
Unaccounted Transaction Sweep Program ..........................................................................11-61
Summary..............................................................................................................................11-62
Processing Single Payments and Refunds ...........................................................................12-1
Processing Single Payments and Refunds ...........................................................................12-2
Course Objectives................................................................................................................12-3
Agenda.................................................................................................................................12-4
Overview of the Payment Generation Process.....................................................................12-5
Agenda.................................................................................................................................12-6
Check Requests ...................................................................................................................12-7
Overview of Processing Check Requests Using Manual Payments ....................................12-8
Manual Payments ................................................................................................................12-9
Creating Manual Payments..................................................................................................12-10
Prerequisites for Processing Manual Payments ...................................................................12-11
Demonstration .....................................................................................................................12-12
Practice #1 Overview...........................................................................................................12-13
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11. Practice #1 Instructions .......................................................................................................12-14
Review Question .................................................................................................................12-15
Answer to Review Question ................................................................................................12-16
Agenda.................................................................................................................................12-17
Overview of Generating a Single, Computer-Generated Payment ......................................12-18
Quick Payments...................................................................................................................12-19
Recording Zero-Amount Payments .....................................................................................12-20
Demonstration .....................................................................................................................12-21
Paying Invoices from the Invoice Workbench.....................................................................12-22
Practice #2 Overview...........................................................................................................12-23
Practice #2 Instructions .......................................................................................................12-24
Review Question .................................................................................................................12-26
Answer to Review Question ................................................................................................12-27
Agenda.................................................................................................................................12-28
Refunds................................................................................................................................12-29
Recording Refunds ..............................................................................................................12-30
Recording Refunds When a Credit Balance Exists..............................................................12-31
Demonstration .....................................................................................................................12-32
Practice #3 Overview...........................................................................................................12-33
Practice #3 Instructions .......................................................................................................12-34
Agenda.................................................................................................................................12-36
Overview of Stop and Void Payments.................................................................................12-37
Stop Payments .....................................................................................................................12-38
Payment Status Updates ......................................................................................................12-39
Demonstration .....................................................................................................................12-40
Overview of Voiding Payments...........................................................................................12-41
Voiding Payments................................................................................................................12-42
Review of Voided Payments ...............................................................................................12-43
Demonstration .....................................................................................................................12-44
Practice #4 Overview...........................................................................................................12-45
Practice #4 Instructions .......................................................................................................12-46
Summary..............................................................................................................................12-47
Processing Withholding Tax.................................................................................................13-1
Processing Withholding Tax................................................................................................13-2
Objectives ............................................................................................................................13-3
Agenda.................................................................................................................................13-4
Automatic Withholding Tax Overview ...............................................................................13-5
Overview of Withholding Tax Process................................................................................13-6
Agenda.................................................................................................................................13-7
Setting Up Withholding Tax Payables Options ...................................................................13-8
Setting Up Withholding Tax................................................................................................13-10
Review Question .................................................................................................................13-13
Answer to Review Question ................................................................................................13-14
Agenda.................................................................................................................................13-15
Withholding Taxes ..............................................................................................................13-16
Entering Invoices.................................................................................................................13-17
Applying Withholding Tax to Invoices ...............................................................................13-19
Demonstration .....................................................................................................................13-21
Review Question .................................................................................................................13-22
Answer to Review Question ................................................................................................13-23
Agenda.................................................................................................................................13-24
Creating Withholding Tax Invoices.....................................................................................13-25
Creating Withholding Tax Invoices Manually ....................................................................13-26
Creating Withholding Tax Invoices Automatically .............................................................13-27
Agenda.................................................................................................................................13-28
Paying a Tax Authority........................................................................................................13-29
Copyright © Oracle Corporation, 2001. All rights reserved.
Accounts Payable Table of Contents
x
12. Review Question .................................................................................................................13-30
Answer to Review Question ................................................................................................13-31
Agenda.................................................................................................................................13-32
Projected Withholding Tax..................................................................................................13-33
View Period-To-Date Withheld Amounts ...........................................................................13-34
Review Question .................................................................................................................13-36
Answer to Review Question ................................................................................................13-37
Summary..............................................................................................................................13-38
Managing the Supplier Base .................................................................................................14-1
Managing the Supplier Base................................................................................................14-2
Objectives ............................................................................................................................14-3
Agenda.................................................................................................................................14-4
How Oracle Products Use Supplier Information .................................................................14-5
Agenda.................................................................................................................................14-6
Supplier and Supplier Site Settings .....................................................................................14-7
Review Question .................................................................................................................14-11
Answer to Review Question ................................................................................................14-12
Avoiding Duplicate Suppliers..............................................................................................14-13
Entering Basic Supplier Information ...................................................................................14-15
Entering Detailed Supplier Information ..............................................................................14-16
Entering Supplier Information in the General Region .........................................................14-17
Entering Supplier Information in the Classification Region................................................14-18
Entering Supplier Information in the Control Region .........................................................14-19
Entering Supplier Information in the Payment Region........................................................14-20
Entering Supplier Information in the Bank Accounts Region .............................................14-21
Entering Supplier Information in the Electronic Data Interchange Region .........................14-22
Entering Supplier Information in the Invoice Tax Region ..................................................14-23
Entering Supplier Information in the Withholding Tax Region ..........................................14-24
Entering Supplier Information in the Tax Reporting Region ..............................................14-25
Entering Supplier Information in the Purchasing Region....................................................14-26
Entering Supplier Information in the Receiving Region .....................................................14-27
Demonstration .....................................................................................................................14-28
Entering Supplier Information.............................................................................................14-29
Review Question .................................................................................................................14-31
Answer to Review Question ................................................................................................14-32
Overview of Entering Information at the Supplier Site Level .............................................14-33
Entering Detailed Supplier Site Information .......................................................................14-34
Entering Flexible Address Format Information...................................................................14-35
Entering Supplier Site Information in the General Region..................................................14-36
Entering Supplier Site Information in the Contacts Region ................................................14-37
Entering Supplier Site Information in the Accounting Region............................................14-38
Entering Employees as Suppliers ........................................................................................14-39
Demonstration .....................................................................................................................14-40
Practice 1 Overview.............................................................................................................14-41
Practice 1 Instructions .........................................................................................................14-42
Searching and Reviewing Supplier Information Online ......................................................14-44
Maintaining Supplier and Supplier Site Information...........................................................14-45
Supplier Reports ..................................................................................................................14-46
Practice 2 Overview.............................................................................................................14-48
Practice 2 Instructions .........................................................................................................14-49
Review Question .................................................................................................................14-51
Answer to Review Question ................................................................................................14-52
Agenda.................................................................................................................................14-53
Merging Suppliers ...............................................................................................................14-54
Overview of Merging Suppliers ..........................................................................................14-55
Merging Suppliers ...............................................................................................................14-57
Copyright © Oracle Corporation, 2001. All rights reserved.
Accounts Payable Table of Contents
xi
13. Demonstration .....................................................................................................................14-60
Identifying Duplicate Suppliers...........................................................................................14-61
Maintaining Reports As an Audit Trail ...............................................................................14-62
Review Question .................................................................................................................14-63
Answer to Review Question ................................................................................................14-64
Summary..............................................................................................................................14-65
Processing Prepayments........................................................................................................15-1
Processing Prepayments ......................................................................................................15-2
Objectives ............................................................................................................................15-3
Agenda.................................................................................................................................15-4
Overview of Prepayments....................................................................................................15-6
Overview of Processing Prepayments .................................................................................15-9
Review Question .................................................................................................................15-10
Answer to Review Question ................................................................................................15-11
Agenda.................................................................................................................................15-12
Entering Prepayments..........................................................................................................15-13
Approving and Paying Prepayments....................................................................................15-14
Using Automatic Withholding Tax on Prepayments ..........................................................15-15
Matching a Prepayment to a Purchase Order.......................................................................15-16
Controlling When a Prepayment is Available to Apply to Invoices....................................15-17
Demonstration .....................................................................................................................15-18
Practice 1 Overview.............................................................................................................15-20
Practice 1 Instructions .........................................................................................................15-21
Review Question .................................................................................................................15-23
Answer to Review Question ................................................................................................15-24
Agenda.................................................................................................................................15-25
Applying Prepayments to Invoices ......................................................................................15-26
Applying Prepayments in the Invoice Workbench ..............................................................15-27
Applying Prepayments in the Invoice Gateway...................................................................15-28
Applying Prepayments to Expense Reports.........................................................................15-29
Using the Prepayments Status Report..................................................................................15-30
Demonstration .....................................................................................................................15-31
Unapplying Prepayments.....................................................................................................15-33
Recording a Refund of a Prepayment or Advance...............................................................15-34
Canceling Prepayments .......................................................................................................15-35
Review Question .................................................................................................................15-36
Answer to Review Question ................................................................................................15-37
Summary..............................................................................................................................15-38
Copyright © Oracle Corporation, 2001. All rights reserved.
Accounts Payable Table of Contents
xii
14. R11i Overview of
Issuing Payments
Chapter 1
Copyright © Oracle Corporation, 2000. All rights reserved.
R11i Overview of Issuing Payments
Chapter 1 - Page 1
15. R11i Overview of Issuing Payments
R11i Overview of Issuing Payments
R11i Overview of Issuing Payments
Oracle Payables Release 11i
Oracle Payables Release 11i
®
ILT Schedule:
60 minutes
00 minutes
60 minutes
Timing
Lecture
Practice
Total
Topic
Copyright © Oracle Corporation, 2000. All rights reserved.
R11i Overview of Issuing Payments
Chapter 1 - Page 2
16. Objectives
Objectives
Objectives
After completing this course, you should be able to
After completing this course, you should be able to
do the following:
do the following:
• Describe the process of issuing payments
• Describe the process of issuing payments
•
•
Explain the key payments concepts in Oracle
Explain the key payments concepts in Oracle
Payables
Payables
®
Copyright © Oracle Corporation, 2000. All rights reserved.
R11i Overview of Issuing Payments
Chapter 1 - Page 3
17. Agenda
Agenda
Agenda
•
•
•
•
•
•
•
•
Product integration
Product integration
Overview of Oracle Payables
Overview of Oracle Payables
Flow of default values
Flow of default values
Overview of invoice payment
Overview of invoice payment
®
Instructor Note
Remind the students that this is an overview class, and that there
are additional modules that will go into more detail about the
different topics.
Copyright © Oracle Corporation, 2000. All rights reserved.
R11i Overview of Issuing Payments
Chapter 1 - Page 4
18. Product Integration
Product Integration
Product Integration
Oracle Human
Resources
Oracle Projects
Oracle Cash
Management
Oracle
e-Commerce
Gateway
Oracle
Workflow
Oracle Payables
Oracle
Property
Manager
Oracle
iExpenses
Oracle
Purchasing
Oracle
Assets
Oracle
General Ledger
®
Instructor Note
Oracle Payables integrates with:
Oracle Human Resources
Oracle Projects
Oracle Cash Management
Oracle e-Commerce Gateway
Oracle Property Manager
Oracle iExpenses
Oracle Workflow
Oracle General Ledger and other general ledger systems
Oracle Assets and other fixed-asset systems
Oracle Purchasing and other purchasing systems
Copyright © Oracle Corporation, 2000. All rights reserved.
R11i Overview of Issuing Payments
Chapter 1 - Page 5
19. Oracle Payables Integration
Oracle Payables Integration
Oracle Payables Integration
•
•
•
•
•
•
•
•
Oracle Human Resources shares locations and
Oracle Human Resources shares locations and
employees with Oracle Payables.
employees with Oracle Payables.
Oracle Projects imports invoice information from
Oracle Projects imports invoice information from
Oracle Payables to track project costs, and
Oracle Payables to track project costs, and
exports expense report information to Oracle
exports expense report information to Oracle
Payables.
Payables.
Oracle Cash Management reconciles payments
Oracle Cash Management reconciles payments
created in Oracle Payables with your bank
created in Oracle Payables with your bank
statements.
statements.
Oracle e-Commerce Gateway transfers electronic
Oracle e-Commerce Gateway transfers electronic
invoices to Oracle Payables and electronic data
invoices to Oracle Payables and electronic data
interchange (EDI) payments out of Oracle
interchange (EDI) payments out of Oracle
Payables.
Payables.
Copyright © Oracle Corporation, 2000. All rights reserved.
R11i Overview of Issuing Payments
Chapter 1 - Page 6
®
20. Oracle Payables Integration
Oracle Payables Integration
Oracle Payables Integration
•
•
•
•
•
•
•
•
Oracle Property Manager exports lease payment
Oracle Property Manager exports lease payment
information to Oracle Payables where you can pay
information to Oracle Payables where you can pay
lease invoices.
lease invoices.
Oracle iExpenses lets employees enter their own
Oracle iExpenses lets employees enter their own
expense reports.
expense reports.
Oracle Workflow can be set up to process invoice
Oracle Workflow can be set up to process invoice
records before you import them from the Payables
records before you import them from the Payables
Open Interface.
Open Interface.
Oracle General Ledger and other general ledger
Oracle General Ledger and other general ledger
systems receive invoice and payment accounting
systems receive invoice and payment accounting
entries from Oracle Payables.
entries from Oracle Payables.
®
Copyright © Oracle Corporation, 2000. All rights reserved.
R11i Overview of Issuing Payments
Chapter 1 - Page 7
21. Oracle Payables Integration
Oracle Payables Integration
Oracle Payables Integration
•
•
•
•
Oracle Assets and other fixed-asset systems
Oracle Assets and other fixed-asset systems
record Oracle Payables invoice distributions for
record Oracle Payables invoice distributions for
asset purchases.
asset purchases.
Oracle Purchasing and other purchasing systems
Oracle Purchasing and other purchasing systems
share purchase orders and supplier information
share purchase orders and supplier information
with Oracle Payables.
with Oracle Payables.
®
Copyright © Oracle Corporation, 2000. All rights reserved.
R11i Overview of Issuing Payments
Chapter 1 - Page 8
22. Overview of Oracle Payables
Overview of Oracle Payables
Overview of Oracle Payables
Oracle Payables is a high-productivity accounting
Oracle Payables is a high-productivity accounting
solution that helps you maintain strong financial
solution that helps you maintain strong financial
controls. You can:
controls. You can:
• Maximize supplier discounts
• Maximize supplier discounts
• Prevent duplicate payments
• Prevent duplicate payments
•
•
Pay for only the goods and services you order and
Pay for only the goods and services you order and
receive
receive
Oracle Payables also helps you resolve business
Oracle Payables also helps you resolve business
issues quickly by providing accurate responses to
issues quickly by providing accurate responses to
your inquiries.
your inquiries.
®
Copyright © Oracle Corporation, 2000. All rights reserved.
R11i Overview of Issuing Payments
Chapter 1 - Page 9
23. Five Major Processes
Five Major Processes
Five Major Processes
Oracle Payables contains five major processes:
Oracle Payables contains five major processes:
• Setting up suppliers
• Setting up suppliers
•
•
•
•
•
•
•
•
Entering and approving invoices
Entering and approving invoices
Paying invoices
Paying invoices
Creating accounting entries
Creating accounting entries
Transferring transaction data to the general
Transferring transaction data to the general
ledger
ledger
®
Copyright © Oracle Corporation, 2000. All rights reserved.
R11i Overview of Issuing Payments
Chapter 1 - Page 10
24. Oracle Payables Processes
Oracle Payables Processes
Oracle Payables Processes
Enter supplier
Enter invoice
Approve invoice
Pay invoice
A/P
100,000
Transfer information
to general ledger
60,000
10,000
30,000
Create accounting
entries
®
Instructor Note
There are two processes that you must complete in Oracle Payables
before data can be sent to Oracle
General Ledger:
1. The Payables Accounting Process creates the accounting entries in
Oracle Payables.
2. The Payables Transfer to General Ledger sends the accounting
transactions to the GL Interface.
The Journal Import process moves the information from the GL Interface
table to the General Ledger tables. You can submit this program from
Payables or General Ledger.
Copyright © Oracle Corporation, 2000. All rights reserved.
R11i Overview of Issuing Payments
Chapter 1 - Page 11
25. Flow of Default Values
Flow of Default Values
Flow of Default Values
Financials Options
Payables Options
Supplier
Supplier site
Invoice
Invoice distribution line
Invoice scheduled payment line
®
Instructor Note
Oracle Payables contains a hierarchy of options and defaults to
expedite and control data entry.
Options and defaults set at one level automatically cascade down to
the next lower level in the hierarchy for any new transactions.
Although you need to define these options and defaults only once,
you can update them at any time to change controls and defaults for
future transactions.
You can override options and defaults at lower levels in the
hierarchy.
Note that most of the defaults are used for entering invoices. Point
out that for payments, the invoice scheduled payment line is used.
Copyright © Oracle Corporation, 2000. All rights reserved.
R11i Overview of Issuing Payments
Chapter 1 - Page 12
26. Review Question
Review Question
Review Question
If a default is set at the Payables Options level in the
If a default is set at the Payables Options level in the
hierarchy, you can override the default at the invoice
hierarchy, you can override the default at the invoice
scheduled payment line level.
scheduled payment line level.
A. True
A. True
B. False
B. False
®
Copyright © Oracle Corporation, 2000. All rights reserved.
R11i Overview of Issuing Payments
Chapter 1 - Page 13
27. Answer to Review Question
Answer to Review Question
Answer to Review Question
If a default is set at the Payables Options level in the
If a default is set at the Payables Options level in the
hierarchy, you can override the default at the invoice
hierarchy, you can override the default at the invoice
payment schedule line level.
payment schedule line level.
A. True
A. True
B. False
B. False
®
Copyright © Oracle Corporation, 2000. All rights reserved.
R11i Overview of Issuing Payments
Chapter 1 - Page 14
28. Issuing Payments: Overview
Issuing Payments: Overview
Issuing Payments: Overview
Enter supplier
Enter invoice
Approve invoice
Pay invoice
A/P
100,000
Transfer information
to general ledger
60,000
10,000
30,000
Create accounting
entries
®
Copyright © Oracle Corporation, 2000. All rights reserved.
R11i Overview of Issuing Payments
Chapter 1 - Page 15
29. Payment Features
Payment Features
Payment Features
Oracle Payables provides a variety of features for
Oracle Payables provides a variety of features for
fast, controlled payment processing. With Oracle
fast, controlled payment processing. With Oracle
Payables, you can:
Payables, you can:
• Use different payment methods to disburse funds
• Use different payment methods to disburse funds
• Ensure that duplicate invoice payments never
• Ensure that duplicate invoice payments never
occur
occur
• Pay only invoices that are due, and automatically
• Pay only invoices that are due, and automatically
take the maximum discount available
take the maximum discount available
• Automatically create groups of payments for
• Automatically create groups of payments for
invoices that meet the criteria you select
invoices that meet the criteria you select
®
Copyright © Oracle Corporation, 2000. All rights reserved.
R11i Overview of Issuing Payments
Chapter 1 - Page 16
30. Payment Features
Payment Features
Payment Features
•
•
•
•
•
•
•
•
•
•
Use custom payment formats
Use custom payment formats
Choose from different payment method options,
Choose from different payment method options,
including checks, electronic data interchange
including checks, electronic data interchange
(EDI), electronic funds transfer (EFT), and wires
(EDI), electronic funds transfer (EFT), and wires
Record stop payments
Record stop payments
Void payments
Void payments
Review payment status and payment information
Review payment status and payment information
®
Copyright © Oracle Corporation, 2000. All rights reserved.
R11i Overview of Issuing Payments
Chapter 1 - Page 17
31. Oracle Payables Payment Methods
Oracle Payables Payment Methods
Oracle Payables Payment Methods
Payment
Method
Definition
Check
A printed paper remittance document that is
sent to a supplier
Clearing
A record of payment for invoices transferred
from another entity within the company without
creating a payment document
Electronic
An electronic funds transfer to a supplier’s bank
Wire
A funds transfer initiated by contacting your
bank and requesting a wire payment to a
supplier’s bank
®
Copyright © Oracle Corporation, 2000. All rights reserved.
R11i Overview of Issuing Payments
Chapter 1 - Page 18
32. Future-Dated Payments
Future-Dated Payments
Future-Dated Payments
•
•
Future-dated payments (also known as bills of
Future-dated payments (also known as bills of
exchange or notes payable) are payment
exchange or notes payable) are payment
documents that instruct your bank to disburse
documents that instruct your bank to disburse
funds on a specific date—the maturity date.
funds on a specific date—the maturity date.
•
•
The difference between future-dated payments and
The difference between future-dated payments and
standard payments is that on standard payments
standard payments is that on standard payments
the payment date, the creation date, and the date
the payment date, the creation date, and the date
when funds are available are usually all the same.
when funds are available are usually all the same.
®
(Help) Oracle Financial Applications > Oracle Payables > Payments >
Future Dated Payments > Future Dated Payments
Copyright © Oracle Corporation, 2000. All rights reserved.
R11i Overview of Issuing Payments
Chapter 1 - Page 19
33. Using the Workbench Model
Using the Workbench Model
Using the Workbench Model
Oracle Payables includes two fully integrated
Oracle Payables includes two fully integrated
workbenches:
workbenches:
• The Invoice Workbench
• The Invoice Workbench
•
•
The Payment Workbench
The Payment Workbench
You can create, adjust, and review payments in the
You can create, adjust, and review payments in the
Payment Workbench.
Payment Workbench.
®
(Help) Oracle Financial Applications > Oracle Payables > Overview >
The Payment Workbench
Copyright © Oracle Corporation, 2000. All rights reserved.
R11i Overview of Issuing Payments
Chapter 1 - Page 20
34. Using the Payment Workbench
Using the Payment Workbench
Using the Payment Workbench
Payment
Overview
Find
Find
Payment Batch
Sets
Find
Payment Batches
Payments
Submit
Batch Set
®
Copyright © Oracle Corporation, 2000. All rights reserved.
R11i Overview of Issuing Payments
Chapter 1 - Page 21
35. The Payment Workbench: Payment Batch Sets
The Payment Workbench:
The Payment Workbench:
Payment Batch Sets
Payment Batch Sets
Payment Batch Sets
Payment Batch Sets
• Find Payment Batch Sets
• Find Payment Batch Sets
•
•
Submit Batch Sets
Submit Batch Sets
®
Copyright © Oracle Corporation, 2000. All rights reserved.
R11i Overview of Issuing Payments
Chapter 1 - Page 22
36. The Payment Workbench: Payment Batches
The Payment Workbench:
The Payment Workbench:
Payment Batches
Payment Batches
Payment Batches
Payment Batches
• Find Payment Batches
• Find Payment Batches
•
•
•
•
Copy To
Copy To
Payment Batch Actions
Payment Batch Actions
– Modify Payment Batch
– Modify Payment Batch
– Confirm Payment Batch
– Confirm Payment Batch
®
Copyright © Oracle Corporation, 2000. All rights reserved.
R11i Overview of Issuing Payments
Chapter 1 - Page 23
37. The Payment Workbench: Payment Overview and
Payments
The Payment Workbench:
The Payment Workbench:
Payment Overview and Payments
Payment Overview and Payments
Payment Overview
Payment Overview
Payments
Payments
•
•
•
•
•
•
•
•
Find Payments
Find Payments
Select Invoices
Select Invoices
View Invoices
View Invoices
Payment Actions
Payment Actions
®
Copyright © Oracle Corporation, 2000. All rights reserved.
R11i Overview of Issuing Payments
Chapter 1 - Page 24