Agenda Item 17: Presentation on the Vision for San Angelo Performance Arts Center, including proposed construction of a performance arts campus, and renovations and additions to the City Auditorium a. Discussion on unfunded improvements to the City Auditorium and any action in connection thereto b. Discussion, consideration, and possible action authorizing staff to negotiate an agreement with SAPAC for SAPAC to lease and operate the City Auditorium to include Hotel Motel Tax allocations, revenue sharing, and other possible funding opportunities (Presentation by Susan Brooks, SAPAC Board President and Matt Lewis, President, San Angelo Area Foundation-Fiscal Sponsor)

1. San AngeloPerforming Arts Center Envision San Angelo’s next BIG Project

2. Why? While cooperating when possible, San Angelo’s lead performing arts organizations face challenges and lack synergy, and San Angelo lacks a modern space for the performing arts. Angelo Civic Theatre operates its venue on Sherwood Way, but the 60-year-old converted movie theatre shows its age and presents limitations. The San Angelo Civic Ballet operates in a variety of converted former stores on Beauregard and Chadbourne. Studios are overcrowded, not physically connected, child safety and lack of parking poses a problem. The San Angelo Symphony lacks rehearsal space and storage. The 90-year-old City Auditorium where it performs has great need for improved stage, back of-house amenities, and handicap access. The San Angelo Cultural Affairs Council office is in a converted hotel room, and performances for its Cactus Jazz Series are held in the hotel lobby. San Angelo does not have a venue to accommodate and produce traveling shows.

3. Where?

4. What?

12. What needs to be done at City Auditorium?

16. How much does it cost?

17. City Auditorium Budget(minimum improvements) New mechanical and air conditioning and heating $1,300,000 Sound, lighting electrical, restroom, sprinklers $1,500,000 Back House remodel / addition $2,300,000 New seating on first floor $700,000 Sub-total $5,800,000 ½ cent sales tax income available for project $3,750,000 UNFUNDED – City Auditorium – minimum needed $2,050,000

18. Performing Arts Center Budget Purchase of building and property $400,000 Architect & Engineering $900,000 Construction & Development $9,150,000 Endowment $1,000,000 Sub-Total $11,450,000 +City Auditorium – unfunded $2,050,000 Total SAPAC Project Goal $13,500,000

19. If we build it, what will we get? While retaining independence, the arts organizations will realize savings, benefit from synergy, and perform in significantly enhanced venues by consolidating in one location. All venues also will be available to non-SAPAC organizations. ACT gains a modern 300-seat main performance space with state-of the art equipment and back-of house, dedicated youth program & rehearsal space, black box theatre, enhanced set-building and costuming spaces, dressing rooms, and offices. The Civic Ballet will have six studios and a Pilates studio integrated in one location with ample parking and safe drop-off and pick-up areas. The Symphony gains a vastly improved performance space, a rehearsal hall, offices, dressing rooms, storage, and other amenities. SACACgains modern, visible offices and versatile space for its Jazz and other Cultural activities. San Angelo gains City Auditorium amenities to accommodate traveling productions.

20. How will all this operate? Each performing art entity will still exist independently as they do today and will continue to provide programming as independent groups. The four entities will office and operate their programs within the City Hall/City Auditorium facilities and the San Angelo Performing Arts Center building. Through shared box office, joint marketing, and shared occupancy costs, actual combined operating costs will be less than is today. Will appear before City Council on Tuesday, October 18th to begin negotiations for operations of City Auditorium.

21. Business Plan ~ $250k / year

22. Timeline

23. Fiscal Sponsor The San Angelo Performing Arts Coalition is a new non-profit. To ensure fiscal stewardship to donors, the San Angelo Area Foundation has been chosen to be the fiscal sponsor for this project SAAF filled a similar role with the new Library Will handle all donations, accounting and disbursement of construction funds and deed finished property to SAPAC with complete

24. How can you help?

25. Make a Donation Or pledge payable over three years Naming Opportunities available (page 15)

26. As of today… We have already received $4.7million in commitments from individuals. We will submit our first grant request to foundations in two weeks. With your help, we hope to have sufficient commitments by spring of 2012 to begin construction in fall of 2012!

27. Will you join us?For the Next Big Projectfor San Angelo?