NMSU-A Students with Disability: Faculty Training 2015

1. Faculty Training 2015
NMSU-A Students
with Disability

2. Presenters
• Viviane Ackall
NMSU-A - Accessibilities Services Coordinator
• Trudy Luken
NMSU - Director, Student Accessibility Services
• Dr. Bill Dethlefs
UTEP - Director, Center for Accommodations and Support Services

3. New Mexico State University-Alamogordo
Accessibilities Services Department (ASD)
2400 N. Scenic Drive - Alamogordo, NM 88310 - 575-439-3724
ACCOMMODATION REQUEST FORM
ALL INFORMATION IN THIS MEMO IS CONFIDENTIAL
STUDENT NAME: Maria Silva ID: xxx-xxx-xxx SEMESTER: SPRING 2015
The Americans with Disabilities Act and Section 504 of the 1973 Rehabilitation Act require
educational institutions to provide reasonable accommodations to all students who need them.
Services for Students with Disabilities has reviewed documentation from this student who has been
determined to be eligible for the following accommodations:
1. Extra time on tests and quizzes (1.5x)
2. Testing in a quiet environment (ASD can provide proctor for tests or use the ASC
tutor/building)
3. Extra time on assignments if it doesn’t compromise the integrity of the course.
Instructor’s directions here ______________________________________________
4. Preferential seating close to the door
5. Use of tape recorder or MP3 to record lectures (student is not allowed to share or
distribute the material recorded in class without instructor written permission)
6. Written instructions for assignments and tests/quizzes
7. All extra written material should be presented to student in an accessible format at the
time it is distributed to other students in classroom
8. Instructor, please provide print out of lecture and/or PowerPoint used in classroom
Sample

4. (Specific to NMSU-A)
Specify how accommodations will be implemented:
_____________________________________________________________________________________
_____________________________________________________________________________________
Instructions: the ASD will email the accommodation letter to professor and copy the student.
Student must contact professor to discuss accommodations. Instructors may review it, discuss
with the student privately either face-to-face or via email/canvas, write down deadlines or any
information student must know in the space above, sign (keep copy), and return the original to
ASD immediately after receiving it or at most by 10 days of date email was sent. If you have
questions regarding the accommodations listed above, please contact the ASD Office at 575-
439-3724 immediately.
I understand that the above information will be sent to my instructor and I agree that the Instructor
below and the ASD Coordinator communicate regarding accommodations and academic progress:
STUDENT SIGNATURE: DATE:
Professor’s Signature: DATE:
Professor’s name: ____________________ Course:
ASD OFFICIAL SIGNATURE: DATE:

5. Extra Time On Tests And Quizzes
• All students that request extra time through the ASD qualifies for
the services
• Extra time for testing is not optional
• Not all students will use the extra time
• Unless the accommodation letter is updated, continue to provide
the extra time, even if student is not using it

6. Extended Time for Tests and Quizzes Form
In Classroom ASC Lab
Student’s name: ____________________________Aggie ID #: __________________________
Class: _________________________________________________________________________
Date of test/exam: ______________________________________________________________
Allotted time for testing: _________________________________________________________
Time test/exam started: _________________________________________________________
Time test/exam was returned: ____________________________________________________
If student declined extra time, student’s signature: ___________________________________
Comments: ____________________________________________________________________
Professor’s Name (print):_________________________________________________________
Professor/Proctor Signature: ____________________________________________________
Protection Form

7. Testing in a Quiet Environment

8. Extra Time On Assignments
• Instructor can discuss this
accommodation with the student
and explain why extra time is not
necessary in this class
• It is necessary to state in the
accommodation letter why
accommodation was not granted

9. Preferential Seating
• By the door
• Away from the door
• In front of the classroom
• In the back of the classroom
• At the sides of the classroom
• Stand up workstation

10. Recording Class
• No need for notes
• If student needs to leave classroom, he/she will
not miss material
• Student can focus on lecture instead of taking
notes
• Students can transfer recording to notes
o Smart pens
o IPad and IPhone – e.g. Free Voice Record Pro
o Regular recorder
• Pictures of the white board

11. Flexible Attendance and Deadlines
• Student has a scheduled doctor’s appointment:
Instructor must reschedule test
• Student missed test due to illness (disability):
Instructor must make-up test
• No permission from ASD is required.
Instructor should coordinate with student and ASC
(if needed) to arrange make-up test.

12. College Responsibility to Provide Assistive
Technology to Students
• College is responsible to provide assistive technology to
student in classroom and campus buildings
(ASC, Library, Student Services, etc.)
• College is NOT responsible to provide assistive technology
for students to take home
• ASD is allowed to provide free e-books/pdf to students if
proof of book purchase is provided

13. A Notice of Understanding
Memo will be sent to the faculty
that did not return the
accommodation letter properly
signed to ASD.
When All Other Options Have Failed
If there is a claim from student that instructor has not
provided accommodation, ASD will contact OIE and
Gerald Nevarez Gerard Nevarez will initiate the taking of
an internal complaint pursuant to Policy Chapter 3.25.
Instructor will have the burden to prove that she/he has
provided the accommodation.

14. Temporary Accommodation

15. If student contacts instructor and requests accommodation
o If instructor has time to contact ASD for accommodation, please direct
student to ASD and explain that student SHOULD follow the ASD
process to request accommodation
o If student request accommodation with short notice:
Instructor must accommodate student AND refer him/her to ASD
Instructor can ask the reason student is requesting the accommodation
Instructor may postpone test if not sure if accommodation can be
approved
If the disability is not visually identifiable, instructor must explain to
student that accommodation will be placed for this specific instance,
but for future, she/he needs to provide proof of disability to ASD
Temporary Accommodation Cont.
Bottom Line: Accommodations cannot be
postponed or withheld due to a
bureaucratic process.

16. If student goes to ASD and does not have a visually verifiable
disability, and request accommodation, ASD must provide
student with a Temporary Accommodation Letter
ASD Coordinator will consider the request on an individual basis
ASD Coordinator will establish a time frame for student to provide
documentation of his/her disability, but this time frame is flexible
and if student request more time and provide reasonable motive,
it has to be granted
If student fails to complete the process to request
accommodation, the accommodations can be
revoked and instructor will be notified to stop
providing the accommodations
Temporary Accommodation Cont.

17. Instructors and Department Heads
CAN request ASD for information
on student’s accommodations if it
is needed in order to better
understand and serve the student
Confidentiality Update

18. Confidentiality Update
Nobody is allowed to
comment on
student’s disability
o in classroom
o with others faculty, students or staff
o for any other reason other than providing accommodations

19. Questions?