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Alphabetic Records Management ,[object Object]

Terms ,[object Object],[object Object],Continued on next slide

Terms ,[object Object],[object Object],Continued from previous slide

Storage Equipment ,[object Object],[object Object],[object Object],[object Object],[object Object]

Comparison of Floor Space (does not include aisle space) 3 sq. ft. 5.5 sq. ft. 4.9 sq ft. Total 0 sq. ft. 1.0 sq. ft. 2.0 sq. ft Drawer-pull space 3 sq. ft. 4.5 sq. ft. 2.9 sq. ft Floor space Shelf files Lateral file Vertical file

Storage Supplies ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Guides ,[object Object],[object Object],[object Object],Continued on next slide

Examples of Guides Continued from previous slide

Folder ,[object Object],[object Object],[object Object],[object Object]

Folder Cuts and Tab Positions File Drawer Open-Shelf Files

OUT Indicator ,[object Object],[object Object],[object Object]

Storage Supplies ,[object Object],[object Object]

Selection Considerations ,[object Object],[object Object],[object Object],[object Object],[object Object]

Alphabetic System Advantages ,[object Object],[object Object],[object Object],[object Object],Continued on next slide

Alphabetic System Advantages ,[object Object],[object Object],[object Object],Continued from previous slide

Alphabetic System Disadvantages ,[object Object],[object Object],[object Object],[object Object],Continued on next slide

Alphabetic System Disadvantages ,[object Object],[object Object],Continued from previous slide

Alphabetic System Design ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Color ,[object Object],[object Object],[object Object]

Storage Procedures Locate record by filing segment Retrieve Place record in appropriate folder Store Indicate record location under alternate filing segments Cross-Reference Arrange records alphabetically by filing segment Sort Mark filing units on record Code Read content to determine filing segment Index Check for release mark Inspect

Tips for Indexing ,[object Object],[object Object],[object Object],[object Object]

Coded Letter Release Mark Letterhead on incoming document coded for storage

Tickler File ,[object Object],[object Object]

Misfiled and Lost Records ,[object Object],[object Object],[object Object]

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