The document discusses establishing a national documentation strategy through the Icon Documentation Network. It outlines reasons for sharing records, such as learning from others and ensuring the longevity of knowledge. Potential barriers to sharing are addressed, like unclear ownership or the cost of sharing. The network could define contribution models, assist members with workflows, build an online portal, and organize local hubs to help smaller contributors. Joining the network would help establish a collaborative infrastructure for sharing documentation.

1. Towards a national
documentation strategy
The role of the
Icon Documentation Network
Athanasios Velios - @a_velios
ICON16 – 17 Jun 2016

2. Share records
1

3. Why share?
●
Sharing means learning, i.e.:
– to share/explain I need to understand first
– sharing improves my knowledge

4. Why share?
●
Sharing means learning
●
Sharing is collaboration, i.e.:
– benefit others and benefit from others
– if I share, others will share, so I will have access to
more knowledge/data

5. Why share?
●
Sharing means learning
●
Sharing is collaboration
●
Sharing ensures legacy, i.e.:
– my knowledge/data will not disappear because
others use it
– support from community-centric infrastructure

6. Why share?
●
Sharing means learning
●
Sharing is collaboration
●
Sharing ensures legacy
●
Sharing ensures attribution, i.e.:
– if I share, I take credit for my work
– I am recognised by my peers

10. Why share?
●
Collective knowledge
– national statistics
– better sample
●
Better-informed decisions
●
Teaching

19. Why not to share?
●
You do not own the records
– private collections / contracts

20. Why not to share?
●
You do not own the records
– private collections / contracts
Culture change – highlight benefits

21. Why not to share?
●
You do not own the records
– private collections / contracts
– organisation policies
●
organisation hopes to make money from these records
●
organisation thinks there is high risk for disputes

22. Why not to share?
●
You do not own the records
– organisation policies
●
organisation hopes to make money from these
records
●
organisation thinks there is high risk for
disputes
Culture change – senior management,
transparency

23. Why not to share?
●
You do not own the records
– private collections / contracts
– organisation policies
●
organisation hopes to make money from these records
●
organisation thinks there is high risk of disputes
●
Records are of “bad” quality
– damage organisation's public view

24. Why not to share?
●
Records are of “bad” quality
– damage organisation's public view
Embargo for a fixed period (e.g. 5- 10 years)

25. Why not to share?
●
You do not own the records
– private collections / contracts
– organisation policies
●
organisation hopes to make money from these records
●
organisation thinks there is high risk of disputes
●
Records are of “bad” quality
– damage organisation's public view
●
Sharing is difficult / costly

26. Why not to share?
●
Sharing is difficult / costly
Reduce costs by forming partnerships (e.g.
through ICON)

27. How to share:
2

35. Tim Berners-Lee by Paul Clarke (Creative Commons Attribution-Share Alike 4.0 International license.)

37. YOU ARE HERE

44. nomisma.org is here

46. Standard:
Europeana Data Model

48. Europeana Data Model as a publishing standard
Institutional databases do not change

49. Conservation model

51. What could ICON do?
3

52. Provide specification to
members

53. ICON documentation portal

54. What could ICON do?
●
Define model for contributions

55. What could ICON do?
●
Define model for contributions
●
Help members with workflow for contributing
data

56. What could ICON do?
●
Define model for contributions
●
Help members with workflow for contributing
data
●
Build and maintain a documentation portal

57. What could ICON do?
●
Define model for contributions
●
Help members with workflow for contributing
data
●
Build and maintain a documentation portal
●
Organise a network of local hubs for
contributions (e.g. to assist smaller museums
and individual conservators)

58. Join the Documentation Network!

59. @a_velios
about.me/a.velios
www.slideshare.net/avelios/towards-a-national-documentation-strategy-the-role-of-the-icon-documentation-network