1. REPORT WRITING

2.  “A business Report is an orderly arranged ,unbiased communication of factual
information that serves some business purpose”
 Types of report: Business Reports Academic Reports
 Business Reports:
• Routine Reports:
a) Progress Report
b) Inspection Report
c) Performance Appraisal
d) Periodical Report
 Special report:
a) Investigating report
b) Survey Report
c) FIR
d) Project Report
 Informational report
 Analytical report

3. Five W’s & 1 H of Report:
Why,What,Who,When,Where,& How
 Why is it Important to study the Report
 Why the Problem should be analyzed
 What is it’s relevance/significance
 What are the benefits
 Who is involved in the situation
 Who is the reader
 When did the problem started
 When I am going to write the report
 Where would the reader be at the time of reading the report
 How would the report be written? What information is to be
taken

4. Planning for Report
1. Define the Problem & the Purpose
2. Outline the Issues for investigation
3. Prepare a work plan
4. Conduct research,analyse & interpret
5. Draw conclusion

5. Process of Report writing:
 Subject matter should be analyzed logically
 The final outcome is assessed
 A rough draft for the outcome is prepared
 Rewriting the rough draft
 Final Bibliography
 Writing the final draft
 Details of defining the problem
 Purpose of report writing
 Presentation of report before concerned
 Utility of the report

6. Ideal Project report should contain
following items:
1. Preliminary Pages:
 cover
 Title Page
 Authorization
 Acknowledgments
 Executive Summary
 Abstract
 Table of contents
 List of Illustrations

7. 2 MainText:
a) Summary
 Introduction
 MainText/Findings
 Conclusion/Recommendations/submission
b) Introduction
 Introducing the theme
 Review of related literature
 Methodology
c) Results
 Statistical analysis
 Testing of hypothesis
 Conclusion & Recommendations

8. 3 End Matter
 Annexure
 Bibliography
 Questionnaire
 Indexing
 Mathematical derivations
 Appendices
 Glossary(if necessary)

9. Cover
 First page of the report
 Title of the Report
 Name/Names Of the Author/authors of the
Report
 Name of the organization to which it is
submitted

10. 1) Title Page
a) Title of the Report
b) name of the author
c) Name of the authority for whom the Report
was written
d) Contract, project or Job Number
e) Distribution list

11. 2)Authorization
 Person or department authorized to carry
research and make report.Also carry
authorized from.e.g.
 “This report is submitted as partial fulfillment
of the requirement of MBA Program of ICFAI
Business School”.

12. 3).Acknowledgements
 to acknowledge and thank who have helped
you. Order should be:
 Head of the organization
 Company Guide
 Faculty in-charge
 Others

13. 4).Executive summary
 In condense form the crux of the report.The
purpose of this is to enable the reader to
grasp the main element of the report quickly.
It should be self sufficient and intelligible,
without reference to any other part of the
report. It is not the substitute of the report,
but it contain sufficient information to allow
the reader to ascertain his/her interest

14. 5).Abstract
 An Abstract is a technical summary
 It is read by the people who are familiar with
the report.Technical jargon can be used here.
An Abstract can be part of the report.

15. 6).Table of Content
 Leave 1’’ margin on both sides, top & bottom

16. 7).List of illustrations
 if large no of tables and figures are used
 Introduction: Purpose of the Report,
limitation ,scope of study,mathod of
collecting data,sourses,including literature
survey to give reader a clear picture of the
work.
 MainText:

17. References
 Arrange all references alphabetically by the
Author's last Name or by the title of the
Reference. e.g.
 Crane, Ronald S.,Critics and Criticism: Ancient
and Modern.Chicago: University of Chicago
Press,1952
 “Time to Call in the Boss” Business Week,27
July 2005,32-36 for periodicals).

18. Glossary
 A list of definitions
 A footnote at the bottom with asterisk or
some other form of notation to inform your
readers that the term is defined in the
glossary.

19. Bibliography