Free Tech Tools - PA Tech Conference Nov 2013

Twenty Technology Tools
that are Free (or almost) & Easy
Jennifer Reissaus, MAS
Advertising Specialties Alliance
Pennsylvania Business Technology Conference
Duquesne University Small Business Development Center
November 21, 2013

Reference Sheet – Free Tech Tools
Organizing Information
www.evernote.com
Drive.google.com
Skydrive.live.com
www.box.com
support.box.com/forums/
21339138-Box-Promotions
www.avg.com/us-en/avg-livekive
www.feedly.com
GetPocket.com
Instapaper.com

Communicating
www.WhenIsGood.net
www.Doodle.com
www.OpenOffice.org
www.LibreOffice.org
PrimoPDF.com
www.PDFill.com

Staying Productive
www.checkvist.com
www.DuckDuckGo.com
www.LastPass.com
www.SpamGourmet.com
www.IFTTT.com

jmr@asalink.com

Bonus Tips & Tools
Caps Lock Beep:
WXP: Start - Control Panel - Accessibility Options Use Toggle Keys
W7: Start – All Programs – Accessories – Ease of Access –
Ease of Access Center - Make it easier to focus on tasks Turn on Toggle Keys
W8: Right Click blank area of Windows Start screen –
All Apps – Control Panel - Ease of Access –
Ease of Access Center - Make the keyboard easier to use Turn on Toggle Keys - Apply - OK
www.fedex.com/us/delivery/
www.ups.com/mychoice/

Information Sources
www.TechSupportAlert.com
www.lifehacker.com
www.komando.com

Download presentation from:
http://bit.ly/TechToolsPA2013

Free Technology Tools

PA Technology Conference
DUQUESNE UNIVERSITY

21.Nov.2013


Content will be
available for
download.

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Overview
-

Keeping, Storing, Organizing Information
Communicating
Staying Productive
Bonus Tips and Tools

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-

Keeping, Storing, Organizing Information
Communicating
Staying Productive
Bonus Tips and Tools

DUQUESNE UNIVERSITY

21.Nov.2013

Storing / Organizing Information –
Web Notebook

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Web Notebook –
Evernote

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Web Notebook –
Evernote

Finds text
in
graphics!

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Web Notebook –
Evernote
• Shines as a capture tool
• Replaces notebooks /
scraps of paper /
napkins / Post-It notes
• Electronic filing cabinet
• Great search capabilities

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21.Nov.2013

Web Notebook –
Evernote
• Sync between online /
desktop / mobile device
• Additional Evernote tools:

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Web Notebook

www.evernote.com

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Cloud Storage
Best FREE storage options
CHECK EULA for business vs. personal use

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Cloud Storage
- Free: 15GB (shared w/ Gmail etc.)
Share files with others
Sync to hard drive
Drive.google.com
- Free: 7GB
Selective Sync to hard drive
Skydrive.live.com
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Cloud Storage
- Free: 10GB
25GB / 50GB for certain device downloads
Selective sync to hard drive
www.box.com
support.box.com/forums/21339138-Box-Promotions

- Free: 5GB
Selective sync to hard drive
www.avg.com/us-en/avg-livekive
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Cloud Storage
• Some are backups, some are sync tools
o

o

Backup –
Delete from hard drive, file stays on cloud
Sync –
Delete from hard drive, file is deleted from cloud

• Watch personal vs. commercial use of EULA

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Feed Reader
Oct 7, 2005 – Jul 1, 2013 (R.I.P)

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Feed Reader - Feedly

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Feed Reader

• All your important sources, all in one place
• Reads anything with an RSS feed
• Categorize, organize, mark favorites, mark to read later

• Syncs to all browsers / all devices
• Must be online to read
• www.feedly.com
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Read Later / Offline

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• Save from Feedly to Pocket – via Apps or Browser
• Save from browsers, email, other Apps to Pocket
• Use tags to organize

• Read offline in Apps, or via Firefox extension on PC
• Syncs to all browsers / all devices
• GetPocket.com
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• Similar functions as Pocket
• Instapaper.com

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Communicating –
Finding a Meeting Time

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Finding a Meeting Time When is Good

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•
•
•
•

Everyone “paints” when available
Good times highlighted
Accommodates non-specific meeting length
www.WhenIsGood.net

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Finding a Meeting Time Doodle
Yes /
No /
IfNeedBe

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Finding a Meeting Time Doodle

Integrates
with
calendars

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• Integrates with calendars: Google, Exchange, Outlook,
iCal, Live, Yahoo, etc.
• For specific meeting length
• Options for Yes-No-IfNeedBe
• Can also be used for simple “choice” polls
• www.Doodle.com
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Communicating –
Alternatives to MS Office

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Alternatives to MS Office OpenOffice
Word

Visio

Excel
Access

Powerpoint

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OpenOffice

•
•
•
•
•
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Opens Microsoft Office files
Save as Microsoft Office files
Windows, Linux, Mac version
Files stored locally
www.OpenOffice.org
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Alternatives to MS Office LibreOffice
Word

Visio

Excel
Access
Powerpoint

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LibreOffice

•
•
•
•
•
•
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Open Microsoft Office files
Save as Microsoft Office files
Windows, Linux, Mac version
Files stored locally
Includes PDF Creator
www.LibreOffice.org
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Communicating Creating PDF Files

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Creating PDF Files –
PrimoPDF

Installs as a
Printer

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Creating PDF Files –
PrimoPDF

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Creating PDFs

• Universally-readable format
• Can append to existing PDFs
• PrimoPDF.com
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Communicating Editing PDF Files

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Editing PDF Files –
PDFill PDF Tools

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Editing PDF Files

• Standalone Windows program
• Packed with evaluation copy of
PDFill PDF Editor (paid) but can
uninstall and keep free PDFTools
• www.PDFill.com
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Communicating Leveraging Email Signatures
Signatures:
More than
just your
contact info!

• Save entire routine emails as a signature
• Consistent content and format
• Easier than copy / paste
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Use first
line of
signature
for subject
line.

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• Save time!
• Tailor actual signature to recipient type

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Staying Productive –
Lists, Lists, Lists

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Lists - CheckVist

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CheckVist

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CheckVist

Lots of
Keyboard
Shortcuts

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CheckVist
•
•
•
•
•
•

Multiple Lists
Share lists / assign tasks
Nested Lists / collapse-expand
Due Dates / view by due date
Tags / view by tag
Color tasks to show priority

• Search for text, tags, due dates – in one list or across all lists

• New features added based on user voting
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CheckVist

www.checkvist.com

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Staying Productive Anonymous searching

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Anonymous Searching –
Duck Duck Go

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21.Nov.2013

Anonymous Searching –
Duck Duck Go
Goodies

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Duck Duck Go

• Anonymous Searching
• Clutter-free results page
• www.DuckDuckGo.com
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Password Manager

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Password Manager LastPass

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Password Manager
•
•
•
•
•
•

Audits security of your passwords
Generates Strong passwords
Autofills forms
Syncs across devices, online and offline
Multiple OS, multiple browsers
www.LastPass.com

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Temporary Email Addresses

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Temporary Email Addresses SPAM Gourmet
Messages to
Temporary
Email Addresses

SPAMGourmet
Account
Real Email
Account

• Max # of messages
to that temp address
• Whitelisted sender

DUQUESNE UNIVERSITY

Yes
Keep
?
No

21.Nov.2013

TRASH

Temporary Email Adresses SPAM Gourmet
SETUP - EXAMPLE
1. Create an Account: SpamKill
2. Tell SPAMGourmet where to forward the emails
that you allow it to forward:
YourRealEmail@gmail.com

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Temporary Email Adresses SPAM Gourmet
USE - EXAMPLE
1. Give someone a temporary email address:
NewEmail.3.SpamKill@spamgourmet.com
2. Email sent to that address will be forwarded to
YourRealEmail 3 times. Then they are eaten.
3. You can whitelist the sender.
4. The 3 can be any number up to 20.
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Temporary Email Addresses SPAM Gourmet
Messages to
Temporary Email
Addresses
NewEmail.3.SpamKill
@spamgourmet.com

SPAMGourmet
Account
SpamKill

Real Email
Account
YourRealEmail
@gmail.com

Yes
Keep
?
No

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TRASH

Temporary Email Addresses
• No attachments sent
• Temporary email addresses
automatically expire unless
sender whitelisted
• Read the FAQs for advanced
features
• Less SPAM = more productivity
• www.SpamGourmet.com
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Automating Actions

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IFTTT Example

IF

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This
(Action in a
Channel)

THEN

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That
(Action in a
Channel)

Automating Actions IFTTT
74
Channels

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Automating Actions IFTTT

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IFTTT Example

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Automating Actions

• Many recipes shared by IFTTT community
• www.IFTTT.com

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Bonus Tips and Tools –
Caps Lock / Num Lock Audible Alert
• aVOIDS TYPING AN ENTIRE LETTER TO mR.
sMITH THAT LOOKS LIKE THIS
• Avoids bouncing around the cells in your
spreadsheet instead of entering numbers….
• Beeps when Num Lock or Caps Lock or Scroll
Lock are pressed

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Windows XP
• Start - Control Panel
• Accessibility Options
• Check “Use Toggle Keys”

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Windows 7
• Start – All Programs – Accessories –
Ease of Access – Ease of Access Center
• Make it easier to focus on tasks
• Turn on Toggle Keys
• OR – hold down NUM LOCK for 5
seconds
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Windows 8
• Right Click blank area of Windows Start screen – All
Apps – Control Panel
• Ease of Access – Ease of Access Center
• Make the keyboard easier to use
• Turn on Toggle Keys
• Apply - OK
• OR – hold down NUM LOCK for 5 seconds

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Inbound Package Alert

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Inbound Package Alert –
FedEx

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•
•
•
•

FedEx Ground, Home Delivery, Express
For home addresses
Reschedule, redirect deliveries
www.fedex.com/us/delivery/

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Inbound Package Alert –
UPS

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•
•
•
•

UPS Ground or Express
For home addresses
Reschedule, redirect deliveries
www.ups.com/mychoice/

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Top 3 you will use
&

How you will use them

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Where do I find this stuff?

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Gizmo’s freeware

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Gizmo’s freeware

www.TechSupportAlert.com

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Where to get this presentation

Questions?
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Please fill out the Evaluation Form

Thanks for attending

jmr@asalink.com
DUQUESNE UNIVERSITY

21.Nov.2013

www.asalink.com
MarketingThatSticks.com

Notes from Q&A Nov 21, 2013
Q: Is there a free alternative to Microsoft Publisher?
A: Scribus - http://www.scribus.net/canvas/Scribus

Q: Is there a free alternative to Photoshop?
The Gimp - http://www.gimp.org/
check here for other options http://www.techsupportalert.com/best-free-digital-image-editor.htm
Another attendee recommended Fast Stone Image Viewer
It is at http://faststone.org/ and is rated well by Gizmo.

Q: Is there a way to get rid of unwanted types of Google Ads?
A: This might help http://www.google.com/settings/ads

Other suggestions from fellow attendees:
Scan Biz Card – for scanning business cards - http://www.scanbizcards.com/
(Also check Evernote Hello - http://evernote.com/hello/ )
Paper Karma – for reducing junk mail (physical mail) - https://www.paperkarma.com/
Slice – organize electronic receipts - https://www.slice.com/

jmr@asalink.com

Free Tech Tools - PA Tech Conference Nov 2013

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